20170215 Board meeting

From Hackuarium
Jump to navigation Jump to search

Agenda of the Board Meeting

Date: Wednesday, February 15th, 18.00-19.30pm
Place: UniverCité, 3rd floor meeting room



  • Luc & Vanessa


  • Anna
  • Gustavo
  • Rachel
  • Yann P
  • Yann H
  • Anne-Laure
  • Dan


  • Gianpaolo
  • Sam


Welcome address

(Vanessa, 1 min)

Point 0: public minutes

(Vanessa, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)


Point 1: Transition to New Board

(Vanessa, 30 min)

New board, new start!

This is the most important part of this meeting! All other points will be discussed only if time allows.

Tasks Distribution

The board needs to distribute the tasks.

A draft task list is available here but needs to be improved and accepted.

The composition of the board will be copied to this destination when agreed upon.

  • Vanessa
  • Anna
  • Gustavo
  • Rachel
  • Yann P
  • Yann H
  • Anne-Laure
  • Dan
  • Gianpaolo
  • Sam
  • Luc

Information Transfer

During the transition period (to be defined precisely): transfer information to new board members:

email distribution:

  • hello@hackuarium.ch
  • board@hackuarium.ch
  • name@hackuarium.ch

welcome protocols
IT credentials

  • Social media (editor role - contributor role)
  • Bank account


  • Hackuarium Google calendar
  • Cards & building accesses -- who has/needs what + clear request to Christophe @UC / JP @Cacib

Foreign relations

  • UC meetings

Point 2: Biosafety & Lab management

(Vanessa, 3 min)

Things to get done (by Yann P. on the slack)

  • Attach the eye washers with the instructions against the wall next to the sink
  • Find the bandaid box / medic box we had and put it in evidence somewhere in the lab (preferable close to the eyewashers)
  • Make sure we have a fire extinguisher. Put it on the left of the sink
  • Subscribe for a a "responsabilité civile" insurance (Model of the makerspace option 1)
  • Inventory control system

  • Should we have a Biosafety guide/instruction/manager? (Chemicals, biohazard containers for autoclave or bleach...)

Luc: Yes! But everyone should get basic intro (like in the makerspace)! Let's schedule one 15 minutes introduction each Wednesday, and match with the members list.
Yann : Absolutely, it's important members get to know how a microbiology lab works. Currently the lab is not in a state for making microbiology IMO (safety wise and in terms of good laboratory practice).

Point 3: Events

(Vanessa, 3 min)

  • "Semiosphere su Commun" at BAC Genève Feb 11th - March 11th // Chromatographies Utopiana, Raphäelle, Vanessa February 15th, 10:00-17:00
  • EPFL Innovation Park (Darja) visit February 15th, 19:00-20:00
  • Wiki Sprint?
  • DIY Madrid, [1]
  • DIY Bcn Should we reconnect? (an email resent)
  • Any other event planned? At Hackuarium or in collaboration with the community?


(Vanessa, 15 min)

(Another DIY Bio / hackerspace is cooking in Geneva, happening in May 2017 so they might also propose something, have to move our nice ass) Will most likely happen at CERN, not in Renens. Marc Dusselier is taking the lead, asking what the Hackuarium community wants to contribute for the day of Unconference.

  • WHO DOES WHAT? (? Open proposition)
      • Masschallenge 1 - 2 projects (Swissdecoded/Beerdecoded)
      • Coworking 1 - 2 Projects (Strawberry robot)
      • SPACERACE in collaboration with OCTANIS
      • DIY microscope & TARDIGRADE HUNTING in collaboration with Makerspace
      • KOMBUCHA SECOND SKIN DESIGN CHALLENGE in collaboration with Fablab
      • WETGAMES in collaboration with FIXME
      • STICKERS
      • POSTERS

Point 4: Future activities

(Vanessa, 2 min)

We will talk about projects, ideas and concrete future actions in the next board meeting and in a follow-up discussion with all members.

We need to make sure everyone has time to express their vision.


(Vanessa, 1 min)

  • Any particular comments regarding projects?
  • Any interest in pushing the projects from this doc?
  • LivingInstruments: 4 performances scheduled in London (4th April), Neuchâtel, London again and Appenzell.

Take pictures of all members -> paste them on the wall.

Wall for tasks -> Update.

Common projects -> to gather members around common goals (Oceane, Anne - Laure, A.Oulevey (biosafety?))


Philosophy, Role and Governance should be a continuous discussion thread, Organization of an Open Hackuarium? (Shalf?) here?


Based on the achievements, should we keep what we have done best as a community, and focus on this?


Do we want to change the governance system?
Yann: Absolutely : https://docs.google.com/spreadsheets/d/15ARwPUZ4cHjsW-Ln0zprL5_79EtrDg_xYbWbdIWZVUs/edit#gid=0

Do we want to distribute responsibility for communication, social media, etc.?
Yann: Absolutely and for more than just this. ALL (literally all) the members have to be involved --> FB, TW, etc access?

Any more question/comment/suggestion?

First draft of new board (5th) constituting itself around new tasks