Difference between revisions of "20170607 Board Meeting"
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| Line 15: | Line 15: | ||
*Vanessa | *Vanessa | ||
| + | *Anne-Laure | ||
*Rachel | *Rachel | ||
*Gianpaolo | *Gianpaolo | ||
| + | *Gustavo | ||
*Luc | *Luc | ||
| Line 25: | Line 27: | ||
*Daniel | *Daniel | ||
*Sam | *Sam | ||
| + | *Anna | ||
<br> | <br> | ||
| Line 41: | Line 44: | ||
Objections? | Objections? | ||
| − | ==Point 1: Moving into the New space== | + | ==Point 1: Financial Report== |
| + | |||
| + | Will be asked at next board meeting | ||
| + | |||
| + | ==Point 2: Moving into the New space== | ||
| + | (Vanessa, 10 minutes) | ||
===Practical Questions=== | ===Practical Questions=== | ||
| − | + | Luc: is the date confirmed? 24-25 June?<br> | |
| − | + | Rachel: asked Christophe for confirmation<br> | |
| + | Luc: when do we get this confirmation?<br> | ||
| + | |||
| + | Yes, the moving will be done on June 24th<br> | ||
===Move: Action plan=== | ===Move: Action plan=== | ||
| − | ' | + | *Wednesday 14 June: 19h-21h evening Design of the Space: planification, attribution of tasks<br> |
| + | |||
| + | *Week 19-23 June: all day packing and moving with Gustavo<br> | ||
| + | |||
| + | *Saturday 24 June: 10h-19h with tea time cake party (bring your own lunch)<br> | ||
| + | |||
| + | '''Moving team''' | ||
| − | + | Gustavo takes the lead. | |
How did it work for the move down to the 1st floor? <br> | How did it work for the move down to the 1st floor? <br> | ||
| + | |||
| + | People packed their own stuff, then the furniture and the instruments were moved, then the | ||
Who will be 'lead' member, to contact everyone and make sure we have enough people? <br> | Who will be 'lead' member, to contact everyone and make sure we have enough people? <br> | ||
<br> | <br> | ||
| − | From EGA sign up list | + | From EGA sign up list, these people are available for moving on Saturday 24th |
| + | |||
Gianpaolo, Anne-Laure, Océane, Olivier Emery, Rachel and Vanessa, said they could help during the moving weekend (24-25th June? - RA asked Christophe for confirmation)<br> | Gianpaolo, Anne-Laure, Océane, Olivier Emery, Rachel and Vanessa, said they could help during the moving weekend (24-25th June? - RA asked Christophe for confirmation)<br> | ||
| − | |||
| − | |||
| − | |||
*New stuff: Racks? Sofa? | *New stuff: Racks? Sofa? | ||
| − | + | Yes for storage<br> | |
| + | But we do not get any new furniture before we move (and test the space for at least 2 months)<br> | ||
===Inauguration=== | ===Inauguration=== | ||
| Line 77: | Line 95: | ||
Vanessa: Je suggere parler avec l'organisation, dans le programme [https://inartis.wufoo.eu/forms/snbf06g0mt45j2/] il n'y a pas des reference à Biohacking / DIYBio / maker / opensource. | Vanessa: Je suggere parler avec l'organisation, dans le programme [https://inartis.wufoo.eu/forms/snbf06g0mt45j2/] il n'y a pas des reference à Biohacking / DIYBio / maker / opensource. | ||
| − | ==Point | + | ==Point 3: Crowdfunding campaign== |
(Vanessa, 15 min)<br> | (Vanessa, 15 min)<br> | ||
| − | + | Sum up votation from [[20170517_OpenHackuarium_150_-_Extraordinary_General_Assembly | EGA]]: [http://wiki.hackuarium.ch/w/Talk:20170517_OpenHackuarium_150_-_Extraordinary_General_Assembly Minutes] from the the two Yanns.<br> | |
| + | |||
| + | A separate page was created to contain all information, meetings and planning items regarding the campaign [[Crowdfunding2017 | here]].<br> | ||
===UC Interactions=== | ===UC Interactions=== | ||
| − | |||
| − | |||
| − | |||
| − | + | '''Upcoming Meeting between Benoit and Luc''' | |
| − | + | ||
| + | *items for discussion | ||
| − | + | - What value do we bring? | |
| + | - | ||
| + | - example of people interested in renting space, running | ||
| + | - visibility (press, visitors, etc..) | ||
| + | |||
| + | *outcome(s) desired | ||
===Working groups=== | ===Working groups=== | ||
Decide on precise timeline and responsibilities NOW!<br> | Decide on precise timeline and responsibilities NOW!<br> | ||
| − | + | 1 - 15 July - upload Workshop detailed description on wiki (WG from RWD) and define the time people are ready to dedicate to campaign, and for what.<br> | |
| − | <br> | + | 15 July - 15 August - Collect and upload story (COM), perks (RWD), workshop short pitch (RWD), Budget (WG) on wiki.<br> |
| − | + | 15 August - 30 August: Build campaign (WG) on wemakeit.com website.<br> | |
| − | + | 15 September - 15 September: Run campaign (WG+COM).<br> | |
| − | + | ||
| − | Ana, | + | * List of people to be confirmed: |
| − | + | ||
| − | <br> | + | Campaign working group (WG): Rachel, Ana, Adrian, Olivier<br> |
| − | + | Communication (COM): Joel, Gianpaolo, Vanessa, Luc, Adrian <br> | |
| + | Perks (RWD): need to contact people and ask for something concrete (workshop, object with timing and budget) <br> | ||
| + | |||
| + | * List of tasks: | ||
| − | + | TBD on a separate page [[Crowdfunding2017 | here]]. | |
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
===Notes on Workshopology=== | ===Notes on Workshopology=== | ||
| − | * | + | *Campaign perks: each "Workshop Leader" is responsible of the team planning, budget (costs and pricing), materials, participants. |
| − | *So far, response from the future "workshopology board": | + | *Needs to communicate with coordination team before mid-July. |
| − | **Oceane Patiny, Luc Patiny, Olivier Emery, Gustavo Santamaria, Rachel Aronoff, Roger Erismann, Vanessa Lorenzo, Sam Sulaimanov. | + | *So far, response from the future "workshopology board": |
| + | **Oceane Patiny, Luc Patiny, Olivier Emery, Gustavo Santamaria, Rachel Aronoff, Roger Erismann, Vanessa Lorenzo, Sam Sulaimanov. | ||
**Needs to be broken down by topic. | **Needs to be broken down by topic. | ||
| − | **Best would be to have 2 workshops a month for the 6 months of the winter ( | + | **Best would be to have 2 workshops a month for the 6 months of the winter (November-April) -> 12 dates (each workshop can happen twice -> 6 workshops. |
| − | ==Point | + | ==Point 4: Other Business== |
===Biofabbing Convergence: Update === | ===Biofabbing Convergence: Update === | ||
| Line 131: | Line 148: | ||
*Big thank you and... future "business"???: <br> | *Big thank you and... future "business"???: <br> | ||
**Khardana School, Nepal. Contact and funding.<br> | **Khardana School, Nepal. Contact and funding.<br> | ||
| − | **MIT event, Boston. Contact and funding.<br> | + | **MIT event, Boston. Contact and funding. Daniel Hernandez, part of the organization, you? <br> |
**[http://forum.hackteria.org/t/diy-bio-fair-play/131/14 | DIY Fair-Play important notes here], EU, funding and more <br> | **[http://forum.hackteria.org/t/diy-bio-fair-play/131/14 | DIY Fair-Play important notes here], EU, funding and more <br> | ||
| − | **Hackuarium lab microfuge | + | **Hackuarium lab microfuge |
| + | |||
<br> | <br> | ||
| Line 140: | Line 158: | ||
*Big thank yous to Vanessa, Gustavo, Dan, and Marc W for the successful visit 22 May! | *Big thank yous to Vanessa, Gustavo, Dan, and Marc W for the successful visit 22 May! | ||
*Wiki with info: http://wiki.hackuarium.ch/w/Foldscope#Steiner_School_Student_visit | *Wiki with info: http://wiki.hackuarium.ch/w/Foldscope#Steiner_School_Student_visit | ||
| + | |||
<br> | <br> | ||
| Line 145: | Line 164: | ||
(Rachel 1 min) | (Rachel 1 min) | ||
*Application in for project: Personally Tracking Levels of DNA Damage for Citizen Science<br> | *Application in for project: Personally Tracking Levels of DNA Damage for Citizen Science<br> | ||
| − | Budget especially for making and testing the fluorescence Foldscopes and getting ready for Cheek Cell citizen science data.<br> | + | *Budget especially for making and testing the fluorescence Foldscopes and getting ready for Cheek Cell citizen science data.<br> |
| − | Workshops for November 2017, and February 2018, with big week-long workshop for March 2018, in plan.<br> | + | *Workshops for November 2017, and February 2018, with big week-long workshop for March 2018, in plan.<br> |
| − | Announcement expected end of the month (unlikely to be awarded, but positive feedback already about project)... | + | *Announcement expected end of the month (unlikely to be awarded, but positive feedback already about project)... |
| − | + | ||
<br> | <br> | ||
| Line 155: | Line 174: | ||
* Spreadsheet for keeping track of lab visitors, esp large touring groups who want 'open lab' spiel... | * Spreadsheet for keeping track of lab visitors, esp large touring groups who want 'open lab' spiel... | ||
This idea can also help document our 'added value' for UC. <br> | This idea can also help document our 'added value' for UC. <br> | ||
| − | Please 'bookmark' this spreadsheet in your devices | + | Please 'bookmark' this spreadsheet in your devices and fill it in when people come to lab! https://docs.google.com/spreadsheets/d/15CnsBzEbvwi6gq3s6ytn24ca0xEi-WrsMuKDMqdPqFc/edit?usp=sharing<br> |
<br> | <br> | ||
Latest revision as of 10:43, 10 June 2017
Agenda of the Board Meeting
Date: Wednesday, June 7th, 19.30-21.30pm
Place: UniverCité, 3rd floor meeting room
Composition
Chairpeople
- Vanessa & Rachel
Present
- Vanessa
- Anne-Laure
- Rachel
- Gianpaolo
- Gustavo
- Luc
Excused
- Yann Heurtaux
- Yann Pierson
- Daniel
- Sam
- Anna
Items
@Hello Board
(Vanessa, 1 min)
Point 0: Public minutes
(Rachel, 1 min)
Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections?
Point 1: Financial Report
Will be asked at next board meeting
Point 2: Moving into the New space
(Vanessa, 10 minutes)
Practical Questions
Luc: is the date confirmed? 24-25 June?
Rachel: asked Christophe for confirmation
Luc: when do we get this confirmation?
Yes, the moving will be done on June 24th
Move: Action plan
- Wednesday 14 June: 19h-21h evening Design of the Space: planification, attribution of tasks
- Week 19-23 June: all day packing and moving with Gustavo
- Saturday 24 June: 10h-19h with tea time cake party (bring your own lunch)
Moving team
Gustavo takes the lead.
How did it work for the move down to the 1st floor?
People packed their own stuff, then the furniture and the instruments were moved, then the
Who will be 'lead' member, to contact everyone and make sure we have enough people?
From EGA sign up list, these people are available for moving on Saturday 24th
Gianpaolo, Anne-Laure, Océane, Olivier Emery, Rachel and Vanessa, said they could help during the moving weekend (24-25th June? - RA asked Christophe for confirmation)
- New stuff: Racks? Sofa?
Yes for storage
But we do not get any new furniture before we move (and test the space for at least 2 months)
Inauguration
- Day-long UC event 27 June. Who is signed up?
- Tidy up, participative hacks and show off. (visitors!)
- Hackuarium special event seems like a good idea??
Vanessa: Je suggere parler avec l'organisation, dans le programme [1] il n'y a pas des reference à Biohacking / DIYBio / maker / opensource.
Point 3: Crowdfunding campaign
(Vanessa, 15 min)
Sum up votation from EGA: Minutes from the the two Yanns.
A separate page was created to contain all information, meetings and planning items regarding the campaign here.
UC Interactions
Upcoming Meeting between Benoit and Luc
- items for discussion
- What value do we bring?
- - example of people interested in renting space, running - visibility (press, visitors, etc..)
- outcome(s) desired
Working groups
Decide on precise timeline and responsibilities NOW!
1 - 15 July - upload Workshop detailed description on wiki (WG from RWD) and define the time people are ready to dedicate to campaign, and for what.
15 July - 15 August - Collect and upload story (COM), perks (RWD), workshop short pitch (RWD), Budget (WG) on wiki.
15 August - 30 August: Build campaign (WG) on wemakeit.com website.
15 September - 15 September: Run campaign (WG+COM).
- List of people to be confirmed:
Campaign working group (WG): Rachel, Ana, Adrian, Olivier
Communication (COM): Joel, Gianpaolo, Vanessa, Luc, Adrian
Perks (RWD): need to contact people and ask for something concrete (workshop, object with timing and budget)
- List of tasks:
TBD on a separate page here.
Notes on Workshopology
- Campaign perks: each "Workshop Leader" is responsible of the team planning, budget (costs and pricing), materials, participants.
- Needs to communicate with coordination team before mid-July.
- So far, response from the future "workshopology board":
- Oceane Patiny, Luc Patiny, Olivier Emery, Gustavo Santamaria, Rachel Aronoff, Roger Erismann, Vanessa Lorenzo, Sam Sulaimanov.
- Needs to be broken down by topic.
- Best would be to have 2 workshops a month for the 6 months of the winter (November-April) -> 12 dates (each workshop can happen twice -> 6 workshops.
Point 4: Other Business
Biofabbing Convergence: Update
(Vanessa, 2 min)
- Big thank you and... future "business"???:
- Khardana School, Nepal. Contact and funding.
- MIT event, Boston. Contact and funding. Daniel Hernandez, part of the organization, you?
- | DIY Fair-Play important notes here, EU, funding and more
- Hackuarium lab microfuge
- Khardana School, Nepal. Contact and funding.
Steiner School visit
(Rachel, 1 min)
- Big thank yous to Vanessa, Gustavo, Dan, and Marc W for the successful visit 22 May!
- Wiki with info: http://wiki.hackuarium.ch/w/Foldscope#Steiner_School_Student_visit
Mozilla Mini-Science Grant
(Rachel 1 min)
- Application in for project: Personally Tracking Levels of DNA Damage for Citizen Science
- Budget especially for making and testing the fluorescence Foldscopes and getting ready for Cheek Cell citizen science data.
- Workshops for November 2017, and February 2018, with big week-long workshop for March 2018, in plan.
- Announcement expected end of the month (unlikely to be awarded, but positive feedback already about project)...
Lab Visitor Tally List
(Rachel 1 min)
- Spreadsheet for keeping track of lab visitors, esp large touring groups who want 'open lab' spiel...
This idea can also help document our 'added value' for UC.
Please 'bookmark' this spreadsheet in your devices and fill it in when people come to lab! https://docs.google.com/spreadsheets/d/15CnsBzEbvwi6gq3s6ytn24ca0xEi-WrsMuKDMqdPqFc/edit?usp=sharing
Montreux Clean Beach Project 3
(Rachel 1 min)
- water sampling for microbial analyses beginning!
Monday 'data collection,' sampling, and plating, Tuesday/Weds scoring 12 June-3 August
Help is welcome!
Radio Griff
- reportage pour GRRIF
Guillaume Truffer will come at 14:00 on Friday 9 june, if someone wants to talk about their project for the radio! (podcast, too...)