Difference between revisions of "20170215 Board meeting"

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*Anne-Laure
 
*Anne-Laure
 
*Dan
 
*Dan
−
 
  
 
==Excused==
 
==Excused==
Line 41: Line 40:
 
Objections?
 
Objections?
  
−
==Point 1: New Board==
+
==Point 1: Transition to New Board==
−
(Vanessa, 1 min)
+
(Vanessa, 30 min)
−
New period within our community!
+
 
−
Define transition period: transfer sensitive information to new board members acquiring a new role:
+
New board, new start!
−
*welcome protocols
+
 
−
*keywords & access to accounts (bank, social media)
+
This is the most important part of this meeting! All other points will be discussed only if time allows.<br>
−
*HKRM calendar, UC meetings etc...
+
 
 +
===Tasks Distribution===
 +
The board needs to distribute the tasks.<br>
 +
 
 +
A draft task list is available [[Board#Tasks | here]] but needs to be improved and accepted.
 +
 
 +
The composition of the board will be copied to [[Board | this destination]] when agreed upon.
 +
 
 +
*Vanessa
 +
*Anna
 +
*Gustavo
 +
*Rachel
 +
*Yann P
 +
*Yann H
 +
*Anne-Laure
 +
*Dan
 +
*Gianpaolo
 +
*Sam
 +
*Luc
 +
 
 +
===Information Transfer===
 +
During the transition period (to be defined precisely): transfer information to new board members:
  
−
Make sure you bring in your project, ideas and concrete actions to develop in the future.
+
email distribution:<br>
−
Any question/comment/suggestion?
+
*hello@hackuarium.ch
−
We need to make sure everyone can express their vision.
+
*board@hackuarium.ch
 +
*name@hackuarium.ch
 +
welcome protocols<br>
 +
IT credentials<br>
 +
*Social media (editor role - contributor role)
 +
*Bank account
 +
*
 +
Tools<br>
 +
*Hackuarium Google calendar
 +
*Cards & building accesses -- who has/needs what + clear request to Christophe @UC / JP @Cacib
 +
Foreign relations<br>
 +
*UC meetings
  
 
==Point 2: Biosafety & Lab management==
 
==Point 2: Biosafety & Lab management==
 
(Vanessa, 3 min)
 
(Vanessa, 3 min)
  
−
*Things to get done (by Yann P. on the slack)
+
Things to get done (by Yann P. on the slack)<br>
−
Fix the eye washers with the instructions against the wall next to the sink
+
*Attach the eye washers with the instructions against the wall next to the sink
−
Find the bandaid box / medic box we had and put it in evidence somewhere in the lab (preferable close to the eyewashers)
+
*Find the bandaid box / medic box we had and put it in evidence somewhere in the lab (preferable close to the eyewashers)
−
Make sure we have a fire extinguisher. Put it on the left of the sink
+
*Make sure we have a fire extinguisher. Put it on the left of the sink
−
Control if the asso has a "responsabilité civile" insurance. If not, look how we can get one.
+
*Subscribe for a a "responsabilité civile" insurance (Model of the makerspace option 1)
 +
*Inventory control system
  
−
*Should we have a Biosafety guide/instruction/manager? (Chemicals, biohazard containers for aitoclave or blitch...)
+
 
 +
*Should we have a Biosafety guide/instruction/manager? (Chemicals, biohazard containers for autoclave or bleach...)
 +
'''Luc:''' Yes! But everyone should get basic intro (like in the makerspace)! Let's schedule one 15 minutes introduction each Wednesday, and match with the members list.<br>
 +
'''Yann :''' Absolutely, it's important members get to know how a microbiology lab works. Currently the lab is not in a state for making microbiology IMO (safety wise and in terms of good laboratory practice).<br>
  
 
==Point 3: Events==
 
==Point 3: Events==
Line 74: Line 109:
 
* Any other event planned? At Hackuarium or in collaboration with the community?
 
* Any other event planned? At Hackuarium or in collaboration with the community?
  
−
==Point 4: Biofabbing_Unconference==
+
===Biofabbing_Unconference===
 
(Vanessa, 15 min)
 
(Vanessa, 15 min)
  
Line 97: Line 132:
 
***POSTERS
 
***POSTERS
  
−
==Point 5: Projects==
+
==Point 4: Future activities==
 +
(Vanessa, 2 min)
 +
 
 +
We will talk about projects, ideas and concrete future actions in the next board meeting and in a follow-up discussion with all members.
 +
 
 +
We need to make sure everyone has time to express their vision.
 +
 
 +
===Projects===
 
(Vanessa, 1 min)
 
(Vanessa, 1 min)
  
Line 103: Line 145:
 
* Any interest in pushing the projects from [https://docs.google.com/spreadsheets/d/1wuJVnp7Y08DAIHExxeZGa8E9qAiQVxiBm8gcvMLftBk/edit#gid=0 this doc]?
 
* Any interest in pushing the projects from [https://docs.google.com/spreadsheets/d/1wuJVnp7Y08DAIHExxeZGa8E9qAiQVxiBm8gcvMLftBk/edit#gid=0 this doc]?
 
* LivingInstruments: 4 performances scheduled in London (4th April), Neuchâtel, London again and Appenzell.
 
* LivingInstruments: 4 performances scheduled in London (4th April), Neuchâtel, London again and Appenzell.
−
 
−
==Point 6: Common Good==
 
−
(Vanessa, 30 min)
 
−
 
−
Reassess the board tasks -> for the first board meeting after the general assembly. Also work on tasks for all members?
 
−
 
 
Take pictures of all members -> paste them on the wall.
 
Take pictures of all members -> paste them on the wall.
  
−
Wall for tasks -> Sam can explain the concept.
+
Wall for tasks -> Update.
  
−
Common projects -> to gather members around common goals
+
Common projects -> to gather members around common goals (Oceane, Anne - Laure, A.Oulevey (biosafety?))
  
 
===Philosophy===
 
===Philosophy===
−
Philosophy, Role and Governance should be a continuous discussion thread, Organization of an Open Hackuarium? (Shalf?)
+
Philosophy, Role and Governance should be a continuous discussion thread, Organization of an Open Hackuarium? (Shalf?) [https://github.com/octanisorg/code_of_conduct/blob/master/code_of_conduct_english_french.pdf here]?  
−
Maybe build a document similar to the Code of Conduct Octanis has written [https://github.com/octanisorg/code_of_conduct/blob/master/code_of_conduct_english_french.pdf here]?  
 
 
*Yann: Just saying : http://wiki.hackuarium.ch/w/Life_Main Has to be made clearer though
 
*Yann: Just saying : http://wiki.hackuarium.ch/w/Life_Main Has to be made clearer though
  
Line 123: Line 158:
  
 
Based on the achievements, should we keep what we have done best as a community, and focus on this?<br>
 
Based on the achievements, should we keep what we have done best as a community, and focus on this?<br>
−
Yann: I still believe the best we did were the OH.<br>
 
−
Sam: place that is remote from daily business.<br>
 
−
Vanessa: place to do things and meet people who can help you make projects happen.<br>
 
−
Ana: thought it was a place where people share skills with the general public, specific knowledge.<br>
 
−
Gianpaolo: playground of wonder, need more interaction with people from the building.<br>
 
−
Anne-Laure: space as a magnet attracting people and projects and making the place unique.<br>
 
−
 
−
 
−
What is the role of Hackuarium, in relation to other associations (Octanis, HammerDirt, etc.) and other branded projects (BeerDeCoded, Water Drop, etc.)?<br>
 
−
Yann: What about startup and other commercial, closed entities ?
 
−
 
−
What should we expect from these projects, and what should they expect from us?<br>
 
−
 
−
Basically, should we clarify/specify financial and communication contributions?<br>
 
−
Yann: Yes this should also follow a set of rules.
 
  
 
===Governance===
 
===Governance===
Line 145: Line 165:
  
 
Do we want to distribute responsibility for communication, social media, etc.?<br>
 
Do we want to distribute responsibility for communication, social media, etc.?<br>
−
Yann: Absolutely and for more than just this. ALL (literally all) the members have to be involved
+
Yann: Absolutely and for more than just this. ALL (literally all) the members have to be involved --> FB, TW, etc access?
 +
 
 +
'''Any more question/comment/suggestion?'''
 +
 
 +
[[File:Hackuarium_board_meeting_tasks_20170215.jpg|500px|thumb|left|First draft of new board (5th) constituting itself around new tasks]]
 +
 
 +
[[Category:Board Meetings]]

Latest revision as of 08:17, 8 March 2017

Agenda of the Board Meeting

Date: Wednesday, February 15th, 18.00-19.30pm
Place: UniverCité, 3rd floor meeting room


Composition

Chair

  • Luc & Vanessa

Present

  • Anna
  • Gustavo
  • Rachel
  • Yann P
  • Yann H
  • Anne-Laure
  • Dan

Excused

  • Gianpaolo
  • Sam


Items

Welcome address

(Vanessa, 1 min)

Point 0: public minutes

(Vanessa, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 1: Transition to New Board

(Vanessa, 30 min)

New board, new start!

This is the most important part of this meeting! All other points will be discussed only if time allows.

Tasks Distribution

The board needs to distribute the tasks.

A draft task list is available here but needs to be improved and accepted.

The composition of the board will be copied to this destination when agreed upon.

  • Vanessa
  • Anna
  • Gustavo
  • Rachel
  • Yann P
  • Yann H
  • Anne-Laure
  • Dan
  • Gianpaolo
  • Sam
  • Luc

Information Transfer

During the transition period (to be defined precisely): transfer information to new board members:

email distribution:

  • hello@hackuarium.ch
  • board@hackuarium.ch
  • name@hackuarium.ch

welcome protocols
IT credentials

  • Social media (editor role - contributor role)
  • Bank account

Tools

  • Hackuarium Google calendar
  • Cards & building accesses -- who has/needs what + clear request to Christophe @UC / JP @Cacib

Foreign relations

  • UC meetings

Point 2: Biosafety & Lab management

(Vanessa, 3 min)

Things to get done (by Yann P. on the slack)

  • Attach the eye washers with the instructions against the wall next to the sink
  • Find the bandaid box / medic box we had and put it in evidence somewhere in the lab (preferable close to the eyewashers)
  • Make sure we have a fire extinguisher. Put it on the left of the sink
  • Subscribe for a a "responsabilité civile" insurance (Model of the makerspace option 1)
  • Inventory control system


  • Should we have a Biosafety guide/instruction/manager? (Chemicals, biohazard containers for autoclave or bleach...)

Luc: Yes! But everyone should get basic intro (like in the makerspace)! Let's schedule one 15 minutes introduction each Wednesday, and match with the members list.
Yann : Absolutely, it's important members get to know how a microbiology lab works. Currently the lab is not in a state for making microbiology IMO (safety wise and in terms of good laboratory practice).

Point 3: Events

(Vanessa, 3 min)

  • "Semiosphere su Commun" at BAC Genève Feb 11th - March 11th // Chromatographies Utopiana, Raphäelle, Vanessa February 15th, 10:00-17:00
  • EPFL Innovation Park (Darja) visit February 15th, 19:00-20:00
  • Wiki Sprint?
  • DIY Madrid, [1]
  • DIY Bcn Should we reconnect? (an email resent)
  • Any other event planned? At Hackuarium or in collaboration with the community?

Biofabbing_Unconference

(Vanessa, 15 min)

(Another DIY Bio / hackerspace is cooking in Geneva, happening in May 2017 so they might also propose something, have to move our nice ass) Will most likely happen at CERN, not in Renens. Marc Dusselier is taking the lead, asking what the Hackuarium community wants to contribute for the day of Unconference.

  • WHO DOES WHAT? (? Open proposition)
    • WORKSTATIONS:
      • 3 - 4 HKRM with demo/workshop (AGIR, OCTANIS, BEERDECODED, BIODESIGN, DARTY MONKEYS, BANG BANG, UTOPIANA)
      • Masschallenge 1 - 2 projects (Swissdecoded/Beerdecoded)
      • Coworking 1 - 2 Projects (Strawberry robot)
    • BIOHACK CHALLENGE:
      • SPACERACE in collaboration with OCTANIS
      • DIY microscope & TARDIGRADE HUNTING in collaboration with Makerspace
      • KOMBUCHA SECOND SKIN DESIGN CHALLENGE in collaboration with Fablab
      • WETGAMES in collaboration with FIXME
    • MERCHANDISING:
      • TEXTILE BAG PRINTING/TSHIRT
      • STICKERS
      • POSTERS

Point 4: Future activities

(Vanessa, 2 min)

We will talk about projects, ideas and concrete future actions in the next board meeting and in a follow-up discussion with all members.

We need to make sure everyone has time to express their vision.

Projects

(Vanessa, 1 min)

  • Any particular comments regarding projects?
  • Any interest in pushing the projects from this doc?
  • LivingInstruments: 4 performances scheduled in London (4th April), Neuchâtel, London again and Appenzell.

Take pictures of all members -> paste them on the wall.

Wall for tasks -> Update.

Common projects -> to gather members around common goals (Oceane, Anne - Laure, A.Oulevey (biosafety?))

Philosophy

Philosophy, Role and Governance should be a continuous discussion thread, Organization of an Open Hackuarium? (Shalf?) here?

Role

Based on the achievements, should we keep what we have done best as a community, and focus on this?

Governance

Do we want to change the governance system?
Yann: Absolutely : https://docs.google.com/spreadsheets/d/15ARwPUZ4cHjsW-Ln0zprL5_79EtrDg_xYbWbdIWZVUs/edit#gid=0

Do we want to distribute responsibility for communication, social media, etc.?
Yann: Absolutely and for more than just this. ALL (literally all) the members have to be involved --> FB, TW, etc access?

Any more question/comment/suggestion?

First draft of new board (5th) constituting itself around new tasks
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