20170607 Board Meeting

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Agenda of the Board Meeting

Date: Wednesday, June 7th, 19.30-21.30pm
Place: UniverCité, 3rd floor meeting room


Composition

Chairpeople

  • Vanessa & Rachel

Present

  • Vanessa
  • Anne-Laure
  • Rachel
  • Gianpaolo
  • Gustavo
  • Luc

Excused

  • Yann Heurtaux
  • Yann Pierson
  • Daniel
  • Sam
  • Anna


Items

@Hello Board

(Vanessa, 1 min)

Point 0: Public minutes

(Rachel, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 1: Financial Report

Will be asked at next board meeting

Point 2: Moving into the New space

(Vanessa, 10 minutes)

Practical Questions

Luc: is the date confirmed? 24-25 June?
Rachel: asked Christophe for confirmation
Luc: when do we get this confirmation?

Yes, the moving will be done on June 24th

Move: Action plan

  • Wednesday 14 June: 19h-21h evening Design of the Space: planification, attribution of tasks
  • Week 19-23 June: all day packing and moving with Gustavo
  • Saturday 24 June: 10h-19h with tea time cake party (bring your own lunch)

Moving team

Gustavo takes the lead.

How did it work for the move down to the 1st floor?

People packed their own stuff, then the furniture and the instruments were moved, then the

Who will be 'lead' member, to contact everyone and make sure we have enough people?

From EGA sign up list, these people are available for moving on Saturday 24th

Gianpaolo, Anne-Laure, Océane, Olivier Emery, Rachel and Vanessa, said they could help during the moving weekend (24-25th June? - RA asked Christophe for confirmation)

  • New stuff: Racks? Sofa?

Yes for storage
But we do not get any new furniture before we move (and test the space for at least 2 months)

Inauguration

  • Day-long UC event 27 June. Who is signed up?
  • Tidy up, participative hacks and show off. (visitors!)
  • Hackuarium special event seems like a good idea??

Vanessa: Je suggere parler avec l'organisation, dans le programme [1] il n'y a pas des reference à Biohacking / DIYBio / maker / opensource.

Point 3: Crowdfunding campaign

(Vanessa, 15 min)

Sum up votation from EGA: Minutes from the the two Yanns.

A separate page was created to contain all information, meetings and planning items regarding the campaign here.

UC Interactions

Upcoming Meeting between Benoit and Luc

  • items for discussion

- What value do we bring?

- 
- example of people interested in renting space, running
- visibility (press, visitors, etc..)

  • outcome(s) desired

Working groups

Decide on precise timeline and responsibilities NOW!

1 - 15 July - upload Workshop detailed description on wiki (WG from RWD) and define the time people are ready to dedicate to campaign, and for what.
15 July - 15 August - Collect and upload story (COM), perks (RWD), workshop short pitch (RWD), Budget (WG) on wiki.
15 August - 30 August: Build campaign (WG) on wemakeit.com website.
15 September - 15 September: Run campaign (WG+COM).

  • List of people to be confirmed:

Campaign working group (WG): Rachel, Ana, Adrian, Olivier
Communication (COM): Joel, Gianpaolo, Vanessa, Luc, Adrian
Perks (RWD): need to contact people and ask for something concrete (workshop, object with timing and budget)

  • List of tasks:

TBD on a separate page here.

Notes on Workshopology

  • Campaign perks: each "Workshop Leader" is responsible of the team planning, budget (costs and pricing), materials, participants.
  • Needs to communicate with coordination team before mid-July.
  • So far, response from the future "workshopology board":
    • Oceane Patiny, Luc Patiny, Olivier Emery, Gustavo Santamaria, Rachel Aronoff, Roger Erismann, Vanessa Lorenzo, Sam Sulaimanov.
    • Needs to be broken down by topic.
    • Best would be to have 2 workshops a month for the 6 months of the winter (November-April) -> 12 dates (each workshop can happen twice -> 6 workshops.

Point 4: Other Business

Biofabbing Convergence: Update

(Vanessa, 2 min)

  • Big thank you and... future "business"???:
    • Khardana School, Nepal. Contact and funding.
    • MIT event, Boston. Contact and funding. Daniel Hernandez, part of the organization, you?
    • | DIY Fair-Play important notes here, EU, funding and more
    • Hackuarium lab microfuge


Steiner School visit

(Rachel, 1 min)


Mozilla Mini-Science Grant

(Rachel 1 min)

  • Application in for project: Personally Tracking Levels of DNA Damage for Citizen Science
  • Budget especially for making and testing the fluorescence Foldscopes and getting ready for Cheek Cell citizen science data.
  • Workshops for November 2017, and February 2018, with big week-long workshop for March 2018, in plan.
  • Announcement expected end of the month (unlikely to be awarded, but positive feedback already about project)...


Lab Visitor Tally List

(Rachel 1 min)

  • Spreadsheet for keeping track of lab visitors, esp large touring groups who want 'open lab' spiel...

This idea can also help document our 'added value' for UC.
Please 'bookmark' this spreadsheet in your devices and fill it in when people come to lab! https://docs.google.com/spreadsheets/d/15CnsBzEbvwi6gq3s6ytn24ca0xEi-WrsMuKDMqdPqFc/edit?usp=sharing

Montreux Clean Beach Project 3

(Rachel 1 min)

  • water sampling for microbial analyses beginning!

Monday 'data collection,' sampling, and plating, Tuesday/Weds scoring 12 June-3 August
Help is welcome!

Radio Griff

  • reportage pour GRRIF

Guillaume Truffer will come at 14:00 on Friday 9 june, if someone wants to talk about their project for the radio! (podcast, too...)