20191113 Board Meeting

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Board Meeting Agenda
Weds. November 13, 2019, 18h30-20h30
Place: Hackuarium, Route de Crochy 20, CH-1024 Écublens, VD



  • Rachel

Present Masoud Esther + Gustavo and Tatiana

Excused Yann H

Welcome (Rachel, 1 min)

  • Public minutes

Get ok from all board members to upload minutes on wiki (or else discuss alternatives). ok and RA taking notes.

Point 1: Finance


  • Factures to members by Masoud? - to all former crowdfunding full year supporters? others? -- Do you need some help, Masoud?

all bills paid, but balance only about 13k now

  • 400chf will go to Guy soon
  • account was made at Abaninja for invoices etc. and Esther is helping Masoud (and will also have access details - for Yann H also if he wants)
  • bills received and paid and all details to be brought up to date in the Hackuarium Board drive (from Masoud's computer)
  • no need to submit taxes this year
  • now Masoud and Esther are in for the Board drive and will add everything, including membership info into the finances folder!

  • tax free status? -- progrès?? (Esther & Masoud)

all documents are already together, and info will be added to the Drive Folder and also submitted!
We are asking Yann to make the official letter for the submission to Office d'Impot des Personnes Morales.
We will try to submit to them by the end of the month!

  • Participative Research grant submitted.

Budget proposed for ACTION for Clean Beaches:
20k total for 6 month project (open call from [ https://actionproject.eu/apply-2019/ Action, EU project]).

ACTION for Clean Beaches budget

Includes 3k each for Esther and Shannon, 1k for Roger and even a little something for RA (and Masoud?), but especially overhead (for AVS and rent and maybe even an accountant!) and some recompense for participants (probably to accrue hourly, for beach 'shoreline litter surveys' and 'microbial water quality' work, on Lac Leman and Lac de Bienne to start)!
Esther and Shannon would be main 'travellers' for accelerator activities of ACTION team. (to Berlin, is first planned trip)
Who else would like to be involved? if things work out, details also can be adjusted...
RA wrote to her contact, Kat Austen, who she meet at 1000Ecologies and is involved in the ACTION accelerator, about when we might hear more!

  • Tatiana might have some time to do some grant writing fo us??

Point 2: Stagiaires

We have the ALL insurance from Bâloise.
Which projects want to advertise for stagiaires?
(interested UNIL students from 1nov event could be approached, EPFL portail can be used)
Gustavo is interested for the Algae project, for 6months...
Maybe RA will get people for AGiR! projects too.

Point 3: OpenInsulin

(Rachel 5min)
11Nov meeting with Alex Kelly at Diabetes Experts meeting in Geneva,,,
One important gap in official knowledge is about temperature stability, and companies may or may not share their data.
Access to Glucose testing strips in many places is also a very big problem!
This could be another way for Open Science to bring knowledge out?
Discussing multi-center trial of best constructs: potentially here, in Australia at BioFoundry, at BioCurious in Santa Clara, CA, and at Counter Culture Labs in Berkeley, CA (contact Ramy Kim).
Anyone interested in joining in for some bench work? Maybe Esther! Once constructs are distributed. (finally, AK agrees it might be possible.) Bacteria and yeast constructs are possible...
Insulin discovery will be celebrating 100 years in 2021 (and first treatments were in 1922!!!)

Point 4: LinkedIn profile for Hackuarium

(Luc Patiny 5min)
Should we have a profile for our association on LinkedIn?
WE will discuss this again! (when Luc is here)
To vote...

Point 5: Events

who else can organise some #OHs??
RA will be away for at least two upcoming Wednesday eves - in Bern 20Nov and in Geneva 11Dec
- next weds is Maker Space of Lausanne (Ch du Closel 2) AG, so Masoud can't come the 20th, but Esther can...

metastatic lung cancer discussion - Esther/Olivier to add details (svp)- Imre/Rachel current idea to get contact with CHUV (RA already talked to Solange Peters at the WIS luncheon, and has started email contact process - why not a UNIL prof? - we will contact him again now, to tell him this is in progress). For the moment, the plan for Monday 25nov with Imre... WE want to help him to communicate about the latest
Dinesh and RA have talked about an event about eczema, which could be very interesting. One review publication is of special note. Anyone else interested in this?
What about in other topics??

  • Kid's Clubs are also good to plan for! (RA has a couple more ideas, but others are welcome to join in!)

Point 6: Newsletter

To aim for December distribution.. deadline? (will Manon still take lead?)
Rachel is writing to Manon, but can also access the Mailchimp...

Which other projects have news, like the epifluor for OpenFlexure (

Epifluor with OpenFlexure.png

that can be included)?

Gustavo's algae story with Pauline could be good, too.

Point 7: Info for Sam's entry screen

Please give videos and images to Sam, so we are also represented!

Point N:

next meeting: 18December