20160329 Board meeting

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Agenda of the Board Meeting

Date: Tuesday, March 19th, 19.30-21.30pm
Place: UniverCité



  • Luc as president


Luc Yann P Sam Gianpaolo Anne-Laure Ana


Vanessa Michal


Welcome address

(Luc, 2 min)

Point 0: public minutes

(Luc, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections? NO

Point 1: Projects updates

It is important that every board member stays up to date with all main projects. Add link when relevant.

P1 implementation

Update from Yann P. (5min)

More on the page dedicated to the Work in progress. Can we update the timeline? More realistic to imagine the lab could be ready in late May, and experiments start in June.

Is this table (814.912 Ordinance of 9 May 2012 on Handling Organisms in Contained Systems (Containment Ordinance, ContainO), Annex 4.2.1) what we are looking for? In which case there is almost no requirement..

  • Training?
  • Space setup ideas
  • Where we place it
  • Size of it
  • Cost
  • Full lab rearrangement
  • Space requirements
  • Material disposition
  • What goes in: Final decision for a first iteration
  • Plan for gathering equipment
  • When do we set this in motion, whom do we ask
  • Plan for first procedure standardization
  • Define the first activities we want to allow, make a procedure for it
  • The message
  • Consistency of what we all say
  • Who is going to access the lab
  • Don't promise anything we don't have yet
  • Timeline, validation, task dispatch
  • Contact the OFSP and OFEV for questions regarding autorisations and BSO (or any other organism)(Luc ?)
  • RFID setup (Sam )
  • Monitoring (Computer and log) (Sam )
  • Storage room remodeling (Yann +)
  • Contacting the benefactors (Yann +)
  • Software, procedures (Randow ?)

Discussion around the topic (Luc?)

Ask Luc Patiny for a contribution?
- Lilian Michaliek
- UniverCité
- Alain Kaufmann (Eprouvette)
- Neighbours
- Politics (municipality)


Update from Gianpaolo (5min)

Living Instruments

Update from Luc (5min)

Retail Therapy

Yann, Sam


Update from Sam (5min)

Point 2: Results of the poll

The results of the poll for 24 Hackuarium members are available here.

How can we build on the comments below?

The following improvement were suggested for UniverCité:

  • Better communication for the upcoming events
  • Better wifi
  • Better use of tables
  • Better video projector/sound system
  • Bicycle rack outside/inside

The following improvement were suggested for Hackuarium:

  • Better communication for the upcoming events
  • Physical board for pictures of all members
  • Check-in system to easily know if someone is in the lab
  • P1 lab
  • Coat rack
  • Real freezer (whatever that means)
  • Lab cleaning days (at least the fridge) (lab or kitchen)
  • Some working space other than benches/more tables to work on, with plugs.
  • Big white board (we now have 2 sitting somewhere.. need to be hang on the walls.. anyone?)

We need a reminder of the goals of the association and that of DIY biology and biohacking. Luc can do an introduction again at some point (schedule in upcoming events).

Point 3: Finance

Some details about finance

  • Accountants: we need two people to check the account. Ana said she can help. We need someone external.
  • Invoice mechanism: centralised is better. -> { Note from Sam: please check smallinvoice.ch (we used this for companies and associations...) }
  • Fundraising: Luc is happy to take this responsibility but needs green light from board/community to look for funding.

Web addresses

Do we want to keep the .com and .org extensions?

Received by email:

Cher client, Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.com avec l'identifiant YH678-GANDI. Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14.

Cher client, Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.org avec l'identifiant YH678-GANDI. Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14.

Point 4: Upcoming OpenHackuarium nights

OpenHackuarium dates:
May 4, 11, 18, 25
June 1 (#100!), 8 ,15, 22, 29
July 6, 13, 20, 27

Already planned

Yann P, can you give us an overview of what is cooking?

  • 2016.04.27 Wednesday 19:30-21:00: Openhackuarium vol. 95 T-shirt printing session!
  • 2016.04.13 Wednesday 19:30-21:00: Openhackuarium vol. 93 'Genomic integrity' and DIY 'comet assay' on cheek cells.
  • Hackuarium, an introduction to DIY biology and biohacking

    Luc (3 min)

    • WHEN? - OpenHackuarium #92
    • WHO? - Luc
    • WHAT? - Discussion around the goals and philosophy of Hackuarium with the community

    Molecular Biology day/evening

    Luc (3 min)

    • WHEN? OpenHackuarium #97
    • WHO? Luc+Gianpaolo+young researchers from neighbouring institutions?
    • WHAT? Discussion around the state of the art as well as basic mol biol technologies.

    Topics to be included in the discussion:

    • DNA (5 min introduction)
    • Genes (5 min introduction)
    • GM (how it is applied in bacteria, years, cells, animal, plants)
    • CRISPR (5 min introduction to the technique, and why it's hype)
    • Biotech (5 min on why all this is relevant)

    BeerDeCoded + Bience

    • WHEN? OpenHackuarium #99
    • WHO? Gianpaolo+Romain
    • WHAT? Update on both projects

    Point 4bis: Other Events

    Arduino Day

    Anne-Laure (3 min)

    • WHEN? Saturday April 2nd 2016
    • WHO? Sasha Iatsenia <s.iatsenia@gmail.com> from Fixme
    • WHAT? See pad

    Seems like Sasha is not involved anymore, and we couldn't figure out who took over.

    Octanis day?

    Sam (3 min)

    • When is the balloon launch? Would that be a possibility? Sometime in June?
    • Before that, Sam suggests a LoRa workshop.

    Darty Monkeys day?

    Vanesa (3 min)

    Invitation to the NCCR Chemical Biology

    Yann P. (3min)

    Invite the NCCR at Hackuarium to participate to talks and debates.

    • WHEN? End of 2016
    • WHO? Yann P. in collaboration with Pheadra Simistek (direct organiser of NCCR events)
    • WHAT? Invite the best biohackers to give presentations and further explain our purpose to academics and look for collaborations.

    -> Yann asks P. Simistek for a date and starts a Google doc and ask for everyone's contribution (add link here).

    DIYbio annual meeting

    Luc H. (3min)

    Good for the community. Great people around who we should meet (again).

    • WHEN? End of November 2016
    • WHO? Luc, together with the whole Hackuarium community.
    • WHAT? The program should be determined before the summer. A draft proposal can be viewed here.

    Science Hackathon

    Luc H. (3min)

    • WHEN? Beginning of November 2016
    • WHO? Luc, together with a team of people from outside Hackuarium
    • WHAT? With this Science Hackathon event, we want to bring together scientists (as well as non-scientists) from western Switzerland (and beyond) over the course of three days, to foster collaboration and cross-pollination of ideas and generate solutions to research problems, both in experimental design and tools.

    More information here



    OK to give away keys until there are none left.

    Business Cards

    Anne-Laure (3 min)

    Please everyone provides their details to build business cards for the whole board.

    EU Funding

    Hackuarium was asked to participate to the call TRANSAR:ID (TRans-Alpine Newcomers in Science, Art, Research, Innovation and Development). We need to discuss whether it is relevant or not. http://www.alpine-space.eu/project-application/project-submission/open-calls-for-project-proposals

    Interactions with EPFL

    Go back to IBI and ask for their idea of a good collaboration.

    -> orders?
    -> projects?