20180523 Board Meeting

Agenda of the Board Meeting

Date: Thursday, May 23th, 18.00-19.30pm
Place: UniverCité, 3rd floor meeting room (MC)

Chair

• Rachel

Agenda Items

@Hello Board

(Rachel, 1 min)

Public minutes

(Rachel, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below).
Objections?

Time Keeping

Who can keep the time?

Agenda Items

Reminder

This board meeting will be followed by a presentation: Low-cost electronics, DIY, education and development - with Govinda Upadhyay, Founder & CEO of LEDsafari

Point 1: Project conflict

(Rachel, 20 min)

The mycelium project and the mushroom picking project: conflicts and resolution.

Eric wants to present his side of the matter.

Decisions:

Point 2: Dealing with partners and other stakeholders

(Luc, 5 min)

Luc would like to remind the board that we have the responsibility to be as professional as possible when deadline with partners and other stakeholders.

In particular, the relationship we built with many people and organisations (and in particular with Inartis) is based on trust and mutual respect.

In case of doubt, any issue should be discussed in the context of the board meeting, and no decision that could tarnish the image of the association should be taken by a single individual.

Point 3: Collaboration with EPFL

(Luc, 5 min)

Luc and Gianpaolo have been in discussion with EPFL to launch a follow-up project to BeerDecoded, where EPFL would take the lead, and Hackuarium would be the community partner.

This project has the potential to bring some visibility to the association, but also requires some improvements in the way we deal with the finances and

Point 1: Annual Report 2017

(Luc, 5 min)

One aspect of the point above is the necessity to write an annual report for the year 2017.

Luc: As the secretary, I am ready to spend a chunk of time on this over the coming weeks, but I will need help from everyone. Except if you think you have absolutely no time to dedicate to this, please be ready to provide some support with texts, layout and selecting pictures to illustrate the report. I think it could really add value to what we do if we could document it in a short format for people to read and find out more about what we all do at Hackuarium.

Point 3: Fiscal issues

(Anne-Laure, 5min)

Following on last meeting, we need to decide about tax declaration and accountant.

Luc: Anne-Laure, can you give more details? If it is purely an administrative issue, I suggest we deal with it the two of us and report at the next board meeting. If there is a decision to make by the whole board, please mention the question and answer here.

Decision:

Point 4: Leman Make

(Rachel, 5min)

Who can take the lead on this, make sure we do what is needed?

Luc: I believe Rachel should do the liaison as the president of the association. Can you provide much more details please, so we understand what it means to participate? Is there an entry fee? How much time and space do we need to invest? Is there an opportunity to have demos, workshops, is it just a stand with some information?