20190410 Board Meeting

Agenda of the Board Meeting

Date: Wednesday, April 10th, 18.30-19.30pm
Place: 20 Route de Crochy, Ecublens - 'L'espace créateur'

Point 1: Attendance

Chair

• Rachel

Present

• Olivier

Welcome address

(Rachel, 1 min)

• Public minutes

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 2: Update from the Treasurer

(Masoud, x mins.)
The 2018 bouclement of accounts was approved by Anne-Laure.
Need PV of AG still with this info, including her official letter

• status of factures (member abonnements and old debts - i.e Nebuleuse, SwissMotionTech, LemanMake)
• status for facturation system

Point 3: Biosafety & Lab management

(Rachel, 2 min)

First biosafety course given last Weds. 6 newly trained, with forms to turn in...
(next refresher for all, 8 May, or by special rdv)
Updates to wiki for biolab to come - who can make time for this too?

Key card system for the building up and running.
50chf per card (refundable, from members)
list from AG meeting - but all should go directly to Raffael or Sam for their cards.

Need controlled entry also for biolab.
All in favor to order same system also for biolab space: (vote)
(door confirmation also needed)

Point 4: Events

• Spectro Workshop 5april
• FoodRepo DNA - 4may confirmé (with SwissDeCode and the EPFL Digital Epidemiology lab -> and a Minion sequencer!)
• Pendaison de crémaillère: Me 12/6, envoyer annonce avant le 3 mai pour parution journal Ecublens le 3 juin.
• Octobre : Grosse fête des 5 ans (info 30 août à journal locale pour parution 1 oct). date: 5 octobre

• to note Cf. rentrée étudiante mi-septembre (journée accueil cf. Octanis) --

• pea plant kick off with students of Ecublens, in discussion...

Point 5: Other Business

Statut d'utilité public

Yann et Anne-Laure, 5 minutes.

• UPDATE?

Constitution d'un groupe de travail pour aider Masoud à compléter le dossier plus vite. Join the dedicated slack chan to contribute: wg-exoneration-fisc
Anne-Laure dispo pour ça et en train de le faire pour une autre orga.

Should we join some interesting organizations?

Shalf, 5 minutes.

• UPDATE after positive votes last time

Other points

• Next board meetings, 8May, 5June (as need last preps for 12June event!) and 10July. (to confirm, esp July)
• Ateliers to propose, sur measure... with fees. to work on list/pick dates! (BeeMoS, Micronuclei, Environmental Monitoring, Taste Genetics, oFoldscope, Living Instruments, others?? Across Association 'Cool tech' bday parties (Hackuarium and Octanis?).
• Newsletter (mailchimp) to include all Hackuarium members / update email addresses
• Luc P proposition: get free simple spectro workshop with annual membership to Hackuarium