20180329 Board Meeting

Agenda of the Board Meeting

Date: Thursday, March 29th, 19.00-20.00pm
Place: UniverCité, 3rd floor meeting room (MC)

Everyone is again invited to this Board Meeting, as these are such exciting times!

Chair

• Rachel

Present

• Rachel
• Masoud

Excused

• Gustavo Santa Maria (Si vous devez voter quelque chose, je vous donne mon vote gianpaolo)
• Luc Henry

Hello Board (Rachel, 1 min)

Public minutes
(Rachel, 2 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections?

Who can keep the time?

• ?

Items

Point 1: Minigrant to host HUMUS SAPIENS workshop at Hackuarium

(Luc, in absentia)

Julian Chollet (mikroBIOMIK), Marc Dusseilier (Hackteria) and Maya Minder have launched a crowdfunding project called HUMUS SAPIENS. One of the rewards is a EUR 1,500 one-day program.

VOTE
Q: Is the board ok to use a budget to invite them to Renens and run this program for 20 Hackuarium members for free?
A: YES/NO

Point 2: New board and access rights

(Luc, in absentia)

According to decisions taken during the General Assembly, the following points need to be taken care of during the meeting (or shortly after):

• Update of the main page (section committee members with new names (according to General Assembly wiki page) (all)
• Definition of tasks for each member of the board on the following page (all)
• Change email list for board@hackuarium.ch with all new members attached (Sam)
• Change Slack access right to the board channel (Sam).

I myself updated my roles in the Tasks section of the board page (see below). Please conform you are happy, and discuss each of the board members' roles.

Q1 from RA: Does anyone want to be co-president, or other ??

The current committee (2018-2019) is composed of the following people:

• President: Rachel Aronoff (also Citizen Science coordinator)
• Lab Manager: Gustavo Santamaria
• Secretary and Treasurer: Luc Henry - need 'shadow' people ready to take on roles by August 2018
• Deputy Biosecurity and Communications Coordinator: Olivier Emery
• System Administrator 'web guru et inspirateur': Sam Sulaimanov
• Art and Science coordinator: Vanessa Lorenzo
• Talent scout and evangelist for Entrepreneurs 'hyper connector' : Gianpaolo Rando
• Talent scout and evangelist for Academy: Anne-Laure Pittet
• Expert - Masoud Alipour (sp?)

Auditeurs comptes Anne-Laure, Eric

WE NEED an EVENT COORDINATION person (google calendar savvy, and also for UC and MC calendar/contacts etc.) ideally...

Trésorier / Treasurer
Luc Henry
WHO would LIKE to BE the 'SHADOW' Treasurer (to take up reins 1July- so with time to ask questions until August)

• Take care of all invoices and receipts
• Keep bank account up to date
• Keep membership fees up to date
• Take care of orders with regular suppliers
• Take care of dealing with and distributing minigrants

Secrétaire /secretary
WHO would LIKE to BE the 'SHADOW' Secretary (to take up reins 1July- so with time to ask questions until August)
Luc Henry

• Plan board meetings (dates, agenda, reminders)
• Plan General Assembly upon request from Co-Presidents
• Make sure access to MC doors is ok ; book rooms for board meetings w/ Christophe @ UC
• Keep board meeting minutes

To double check all other tasks during meeting...

Point 3: Bank Card, Payments

(Rachel, 2min) To find out if we have a bank card for our account and see if Gustavo can take it for lab expense use.

Point 4: Project Coordination

(Rachel, 2min) With biocement art, mycelia, mushrooms, cheek cells and cortisol tests, plus, some coordination of work dates/times may become essential.
Everyone should be aware that we will have to communicate and work together.
Thank you to all who have already done the intro to biosafety and turned in their waiver forms.
Make sure to talk to Rachel and Gustavo if there are any issues.

Point 5: Events Ahead

(Rachel, 5min)

Workshops

Still some workshops ahead for the donors
- Dan (microfluidics) and Olivier (BeeMoS visit and maybe also cream/lipbalm?)
Other Micronucleus Test Public Workshop on 21 April has a few signed on...
please spread the word

merci Anne-Laure pour l'aide de traduction!

The wikipedia hackathon idea is postponed for now, due to other pressures... (Sam might have news?)
Any other workshops (Octanis?) other??

#OH

Mg++ event (18April) is still awaiting text and image from Bernard Dugas for making publicity flyer.

1. OH200 (2May) movie night - Hackers or Gattaca?? or??
   

Other events??

Other

Leman Make, 29-30sept
What should we do?
Who wants to take the lead on organising Hackuarium participation?
and??

Point 5: Next Board Meetings

to be scheduled