20190313 Board Meeting

Agenda of the Board Meeting

Date: Wednesday, March 13th, 18.30-19.30pm
Place: 20 Route de Crochy, Ecublens - 'L'espace créateur'

Composition

Chair

• Rachel

Items

• Welcome address

(Rachel, 1 min)

• Public minutes

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 1: Transition to New Board

(Vanessa, 30 min)

New board, new start!

This is the most important part of this meeting! All other points will be discussed only if time allows.

Task Distribution

The board needs to distribute the tasks.

A draft task list is available here but needs to be improved and accepted.

The composition of the board will be copied to this destination when agreed upon. Comité elected

• Rachel
• Olivier
• Masoud (comme trésorier)
• Vanessa
• Esther
• Yann H
• Anne-Laure
• Joël

Auditors de comptes

• Manon
• Anne-Laure

Communication

email distribution:

• hello@hackuarium.ch
• board@hackuarium.ch
• name@hackuarium.ch

welcome protocols
IT credentials
(Yann, 5min)

• Social media (editor role - contributor role)
• Bank account (let's discuss pre-paid credit card for faster online transactions, cf. Included.co & Revolut for Business via Yann) // Question about revenue vs. charges (e.g. rent)

(Masoud, 5min)

• Newsletter

(Manon, 5min)

• Tools
  
• Hackuarium Google calendar (is someone responsible for this now? will someone take it on? | it has always been on my personal gmail account, can admin it and give needed access --Shalf (talk) 15:11, 6 March 2019 (UTC))
• Cards & building access -- Space Alliance Cooperative is organising all!

Point 2: Changes to Statutes

The revisions to the statues voted on during the AG need to be implemented.

• Article 3 of the Statutes: to put our current address, Route de Crochy 20, Ecublens

• Article 5 of the Statutes: to say we will work in good faith with the Space Alliance Cooperative

Point 3: Biosafety & Lab management

(Rachel, 2 min)

• Biosafety Refresher for all users
• Need to talk to BAFU people and double check that current arrangements will work to re-instate P1.
• Waste disposal and neutralised liquids are key issues for approval

Point 4: Events

• Ramène ta Science - 16march (to bring new stickers, ordered by Luc H!)
• 500Foods - 4may (with SwissDeCode and the EPFL Digital Epidemiology lab -> and a Minion sequencer!)
• Big Public Event!! date choices!! - Esther, Manon, Vanessa and Joël are already working toward ideas, brainstorming outcomes? 6 Feb.

Point 5: Online tools changes & investment

Budget proposal by Yann + Vote (15 min)

Point 6: Biochinage

Yann, 5 min

• List of needs
• Date, budget, contacts

Point 7: Statut d'utilité public

Constitution d'un groupe de travail pour aider Masoud à complétr le dossier. Join slack: wg-exoneration-fisc

Point 8: Other Business

• Mural project
• Stagiaires

Any more questions/comments/suggestions?