20160329 Board meeting

Agenda of the Board Meeting

Date: Tuesday, March 19th, 19.30-21.30pm
Place: UniverCité

Composition

Chair

• Luc as president

Present

Luc Yann P Sam Gianpaolo Anne-Laure Ana

Excused

Vanessa Michal

Items

Welcome address

(Luc, 2 min)

Point 0: public minutes

(Luc, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections? NO

Point 1: Projects updates

It is important that every board member stays up to date with all main projects. Add link when relevant.

P1 implementation

Update from Yann P. (5min)

More on the page dedicated to the Work in progress. Can we update the timeline? More realistic to imagine the lab could be ready in late May, and experiments start in June.

• List of minimal requirements <- See "Crititcal Points". Is this table (814.912 Ordinance of 9 May 2012 on Handling Organisms in Contained Systems (Containment Ordinance, ContainO), Annex 4.2.1) what we are looking for? In which case there is almost no requirement..

• Training?

• Space setup ideas

• Where we place it
• Size of it
• Cost
• Full lab rearrangement
  

• Space requirements

• Material disposition
• What goes in: Final decision for a first iteration

• Plan for gathering equipment

• When do we set this in motion, whom do we ask

• Plan for first procedure standardization

• Define the first activities we want to allow, make a procedure for it

• The message

• Consistency of what we all say
• Who is going to access the lab
• Don't promise anything we don't have yet

• Timeline, validation, task dispatch

• Contact the OFSP and OFEV for questions regarding autorisations and BSO (or any other organism)(Luc ?)
• RFID setup (Sam )
• Monitoring (Computer and log) (Sam )
• Storage room remodeling (Yann +)
• Contacting the benefactors (Yann +)
• Software, procedures (Randow ?)

Discussion around the topic (Luc?)

Ask Luc Patiny for a contribution?
- Lilian Michaliek
- UniverCité
- Alain Kaufmann (Eprouvette)
- Neighbours
- Politics (municipality)

BeerDeCoded

Update from Gianpaolo (5min)

Living Instruments

Update from Luc (5min)

Retail Therapy

Yann, Sam

Octanis

Update from Sam (5min)

Point 2: Results of the poll

The results of the poll for 24 Hackuarium members are available here.

How can we build on the comments below?

The following improvement were suggested for UniverCité:

• Better communication for the upcoming events
• Better wifi
• Better use of tables
• Better video projector/sound system
• Bicycle rack outside/inside

The following improvement were suggested for Hackuarium:

• Better communication for the upcoming events
• Physical board for pictures of all members
• Check-in system to easily know if someone is in the lab
• P1 lab
• Coat rack
• Real freezer (whatever that means)
• Lab cleaning days (at least the fridge) (lab or kitchen)
• Some working space other than benches/more tables to work on, with plugs.
• Big white board (we now have 2 sitting somewhere.. need to be hang on the walls.. anyone?)

We need a reminder of the goals of the association and that of DIY biology and biohacking. Luc can do an introduction again at some point (schedule in upcoming events).

Point 3: Finance

Some details about finance

• Accountants: we need two people to check the account. Ana said she can help. We need someone external.
• Invoice mechanism: centralised is better. -> { Note from Sam: please check smallinvoice.ch (we used this for companies and associations...) }
• Fundraising: Luc is happy to take this responsibility but needs green light from board/community to look for funding.

Web addresses

Do we want to keep the .com and .org extensions?

Received by email:

Cher client, Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.com avec l'identifiant YH678-GANDI. Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14.

Cher client, Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.org avec l'identifiant YH678-GANDI. Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14.

Point 4: Upcoming OpenHackuarium nights

OpenHackuarium dates:
May 4, 11, 18, 25
June 1 (#100!), 8 ,15, 22, 29
July 6, 13, 20, 27

Already planned

Yann P, can you give us an overview of what is cooking?

2016.04.27 Wednesday 19:30-21:00: Openhackuarium vol. 95 T-shirt printing session!

2016.04.13 Wednesday 19:30-21:00: Openhackuarium vol. 93 'Genomic integrity' and DIY 'comet assay' on cheek cells.

Hackuarium, an introduction to DIY biology and biohacking

Luc (3 min)

• WHEN? - OpenHackuarium #92
• WHO? - Luc
• WHAT? - Discussion around the goals and philosophy of Hackuarium with the community

Molecular Biology day/evening

Luc (3 min)

• WHEN?

- OpenHackuarium #97

• WHO?

- Luc+Gianpaolo+young researchers from neighbouring institutions?

• WHAT?

- Discussion around the state of the art as well as basic mol biol technologies.

Topics to be included in the discussion:

• DNA (5 min introduction)
• Genes (5 min introduction)
• GM (how it is applied in bacteria, years, cells, animal, plants)
• CRISPR (5 min introduction to the technique, and why it's hype)
• Biotech (5 min on why all this is relevant)

BeerDeCoded + Bience

OpenHackuarium 96?
(to present the 96 BeerDeCoded beers?)
With SIB?(postponed activation until first results)
With community?
With public?

Point 4bis: Other Events

Arduino Day

Anne-Laure (3 min)

• WHEN?

- Saturday April 2nd 2016

• WHO?

- Sasha Iatsenia <s.iatsenia@gmail.com> from Fixme - Anyone at Hackuarium?

• WHAT?

- see pad

Octanis day?

Sam (3 min)

When is the balloon launch? Would that be a possibility?

Proposing this workshop: https://docs.google.com/document/d/1n-oCmXrBP-YPob2u6isEAt-A241HukIh3uVDQEFETNo/edit?usp=sharing

Darty Monkeys day?

Vanesa (3 min)

Invitation to the NCCR Chemical Biology

Yann P. (3min)

Invite the NCCR at Hackuarium to participate to talks and debates.

• WHEN?

- End of 2016

• WHO?

- Was proposed from Pheadra Simistek (direct organiser of NCCR events)

• WHAT?

- Invite the best biohackers to give presentations and further explain our purpose to academics.

-> Yann starts a Google doc and ask for everyone's contribution (add link here).

ANY NEWS FROM THIS?

DIYbio annual meeting

Luc H. (3min)

Good for the community. Great people around who we should meet (again). October? November? Lorentz Workshop?

Science Hackathon

Luc H. (3min)

November

Diverse

Lockers

OK to give away keys until there are none left.

Business Cards

Anne-Laure (3 min)

Please everyone provides their details to build business cards for the whole board.

EU Funding

Hackuarium was asked to participate to the call TRANSAR:ID (TRans-Alpine Newcomers in Science, Art, Research, Innovation and Development). We need to discuss whether it is relevant or not. http://www.alpine-space.eu/project-application/project-submission/open-calls-for-project-proposals

Interactions with EPFL

Go back to IBI and ask for their idea of a good collaboration.

-> orders?
-> projects?