Difference between revisions of "20180329 Board Meeting"
| Line 96: | Line 96: | ||
<br> | <br> | ||
| − | =Point 3: Bank Card, Payments = | + | =Point 3: Fiscal issues for Association, Bank Card, Payments = |
| − | ( | + | (Anne-Laure, 15min)<br> |
| − | To find out if we have a bank card for our account and see if Gustavo can take it for lab expense use. | + | There may be a need to do something (payer l'impôt, ou faire une annonce) because of all the cash from the campaign?<br> |
| + | Voici l'info de Anne-Laure:<br> | ||
| + | <br> | ||
| + | Faut-il s’annoncer aux autorités ?<br> | ||
| + | Non, seuls des statuts signés et un procès-verbal de votre assemblée constitutive | ||
| + | officialisent l'existence de l'association.<br> | ||
| + | En revanche toute association devrait s’inscrire auprès de l’office d’impôts des personnes morales, Rue du Nord 1, 1400 Yverdon-les Bains. | ||
| + | <br> | ||
| + | Devez-vous vous inscrire au Registre du Commerce (ou ailleurs) ?<br> | ||
| + | Non, sauf si l'association réalise un chiffre d’affaires supérieur à Fr. 100'000.- par | ||
| + | année et si – pour atteindre votre but – vous exercez une industrie commerciale.<br> | ||
| + | <br> | ||
| + | Les biens et bénéfices de l'association sont-ils imposables? <br> | ||
| + | En outre, selon les articles 111 LI et 118 LI, seules les association dont '''le bénéfice ou le capital atteignent respectivement Fr 12'500.- Fr 50'000.- sont imposables. Si vous n’atteignez pas ces sommes, vous êtes quand même tenus de vous inscrire à l’office d’impôts''', mais ne serez pas imposés. <br> | ||
| + | <br> | ||
| + | L'association est-elle soumise à la TVA?<br> | ||
| + | L'association réalisera-t-elle un chiffre d'affaires annuel d'au mains Fr. 75'000? Si la réponse est non, l'association n'est pas assujettie à la TVA, quel que soit le genre de recettes encaissées. Aucune démarche ne doit être entreprise au sujet de la TVA.<br> | ||
| + | (sourcehttp://www.integrationvaud.ch/pdf/Creer_et_gerer_une_association.pdf)<br> | ||
| + | <br> | ||
| + | <br> | ||
| + | To find out if we have a '''bank card for our account''' and see if Gustavo can take it for lab expense use. ?? | ||
=Point 4: Project Coordination= | =Point 4: Project Coordination= | ||
Revision as of 13:36, 29 March 2018
Agenda of the Board Meeting
Date: Thursday, March 29th, 19.00-20.00pm
Place: UniverCité, 3rd floor meeting room (MC)
Everyone is again invited to this Board Meeting, as these are such exciting times!
Chair
- Rachel
Present
- Rachel
- Masoud
- Olivier
Excused
- Gustavo Santa Maria (Si vous devez voter quelque chose, je vous donne mon vote gianpaolo)
- Luc Henry
Hello Board
(Rachel, 1 min)
Public minutes
(Rachel, 2 min)
Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections?
Who can keep the time?
- ?
Items
Point 1: Minigrant to host HUMUS SAPIENS workshop at Hackuarium
(Luc, in absentia)
Julian Chollet (mikroBIOMIK), Marc Dusseilier (Hackteria) and Maya Minder have launched a crowdfunding project called HUMUS SAPIENS. One of the rewards is a EUR 1,500 one-day program.
VOTE
Q: Is the board ok to use a budget to invite them to Renens and run this program for 20 Hackuarium members for free?
A: YES/NO
Point 2: New board and access rights
(Luc, in absentia)
According to decisions taken during the General Assembly, the following points need to be taken care of during the meeting (or shortly after):
- Update of the main page (section committee members with new names (according to General Assembly wiki page) (all)
- Definition of tasks for each member of the board on the following page (all)
- Change email list for board@hackuarium.ch with all new members attached (Sam)
- Change Slack access right to the board channel (Sam).
I myself updated my roles in the Tasks section of the board page (see below). Please conform you are happy, and discuss each of the board members' roles.
Q1 from RA: Does anyone want to be co-president, or other ??
The current committee (2018-2019) is composed of the following people:
- President: Rachel Aronoff (also Citizen Science coordinator)
- Lab Manager: Gustavo Santamaria
- Secretary and Treasurer: Luc Henry - need 'shadow' people ready to take on roles by August 2018
- Deputy Biosecurity and Communications Coordinator: Olivier Emery
- System Administrator 'web guru et inspirateur': Sam Sulaimanov
- Art and Science coordinator: Vanessa Lorenzo
- Talent scout and evangelist for Entrepreneurs 'hyper connector' : Gianpaolo Rando
- Talent scout and evangelist for Academy: Anne-Laure Pittet
- Expert - Masoud Alipour (sp?)
Auditeurs comptes
Anne-Laure,
Eric
WE NEED an EVENT COORDINATION person (google calendar savvy, and also for UC and MC calendar/contacts etc.) ideally...
Trésorier / Treasurer
Luc Henry
WHO would LIKE to BE the 'SHADOW' Treasurer (to take up reins 1July- so with time to ask questions until August)
- Take care of all invoices and receipts
- Keep bank account up to date
- Keep membership fees up to date
- Take care of orders with regular suppliers
- Take care of dealing with and distributing minigrants
Secrétaire /secretary
WHO would LIKE to BE the 'SHADOW' Secretary (to take up reins 1July- so with time to ask questions until August)
Luc Henry
- Plan board meetings (dates, agenda, reminders)
- Plan General Assembly upon request from Co-Presidents
- Make sure access to MC doors is ok ; book rooms for board meetings w/ Christophe @ UC
- Keep board meeting minutes
To double check all other tasks during meeting...
Point 3: Fiscal issues for Association, Bank Card, Payments
(Anne-Laure, 15min)
There may be a need to do something (payer l'impôt, ou faire une annonce) because of all the cash from the campaign?
Voici l'info de Anne-Laure:
Faut-il s’annoncer aux autorités ?
Non, seuls des statuts signés et un procès-verbal de votre assemblée constitutive
officialisent l'existence de l'association.
En revanche toute association devrait s’inscrire auprès de l’office d’impôts des personnes morales, Rue du Nord 1, 1400 Yverdon-les Bains.
Devez-vous vous inscrire au Registre du Commerce (ou ailleurs) ?
Non, sauf si l'association réalise un chiffre d’affaires supérieur à Fr. 100'000.- par
année et si – pour atteindre votre but – vous exercez une industrie commerciale.
Les biens et bénéfices de l'association sont-ils imposables?
En outre, selon les articles 111 LI et 118 LI, seules les association dont le bénéfice ou le capital atteignent respectivement Fr 12'500.- Fr 50'000.- sont imposables. Si vous n’atteignez pas ces sommes, vous êtes quand même tenus de vous inscrire à l’office d’impôts, mais ne serez pas imposés.
L'association est-elle soumise à la TVA?
L'association réalisera-t-elle un chiffre d'affaires annuel d'au mains Fr. 75'000? Si la réponse est non, l'association n'est pas assujettie à la TVA, quel que soit le genre de recettes encaissées. Aucune démarche ne doit être entreprise au sujet de la TVA.
(sourcehttp://www.integrationvaud.ch/pdf/Creer_et_gerer_une_association.pdf)
To find out if we have a bank card for our account and see if Gustavo can take it for lab expense use. ??
Point 4: Project Coordination
(Rachel, 2min)
With biocement art, mycelia, mushrooms, cheek cells and cortisol tests, plus, some coordination of work dates/times may become essential.
Everyone should be aware that we will have to communicate and work together.
Thank you to all who have already done the intro to biosafety and turned in their waiver forms.
Make sure to talk to Rachel and Gustavo if there are any issues.
Point 5: BeeMoS project mini-grant
The project needs some money to reimburse past costs and invest in materials to build PCB boards. A budget has been sent by Olivier to the board email. (details on how to proceed/vote?)
Point 6: Events Ahead
(Rachel, 5min)
Workshops
Still some workshops ahead for the donors
- Dan (microfluidics)
- Olivier (BeeMoS visit and maybe also cream/lipbalm?)
Who can help? What are dates?
Other Micronucleus Test Public Workshop on 21 April has a few signed on...
please spread the word
merci Anne-Laure pour l'aide de traduction!
merci, Richard pour l'aide avec le ultra-centrifuge holders!
The wikipedia hackathon idea is postponed for now, due to other pressures... (Sam might have news?)
Any other workshops (Octanis?) other??
#OH
- Mg++ event (18April) is still awaiting text and image from Bernard Dugas for making publicity flyer.
- '#OH200 (2May) movie night - Hackers or Gattaca?? or??
- Other events??
Other
Leman Make, 29-30sept
What should we do?
Who wants to take the lead on organising Hackuarium participation?
and??
Point 7: Next Board Meetings
to be scheduled
about 17May, 25June, 25July
Point 8: Other business
Expect more journalist output
bientôt
voir l’émission « Les Curieux » sur la chaine La Télé...
news about the Octanis Rack?
date for update on Weds??
Other