Difference between revisions of "20160329 Board meeting"
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'''Agenda of the Board Meeting''' | '''Agenda of the Board Meeting''' | ||
| − | Date: Tuesday, March 19th, 19.30- | + | Date: Tuesday, March 19th, 19.30-21.30pm |
<br> | <br> | ||
Place: UniverCité | Place: UniverCité | ||
| Line 12: | Line 12: | ||
==Present== | ==Present== | ||
| + | Luc | ||
| + | Yann P | ||
| + | Sam | ||
| + | Gianpaolo | ||
| + | Anne-Laure | ||
| + | Ana | ||
==Excused== | ==Excused== | ||
| + | Vanessa | ||
| + | Michal | ||
=Items= | =Items= | ||
| Line 26: | Line 34: | ||
Get ok from all board members to upload minutes on wiki (or else discuss alternative below) | Get ok from all board members to upload minutes on wiki (or else discuss alternative below) | ||
<br> | <br> | ||
| − | Objections? | + | Objections? NO |
==Point 1: Projects updates== | ==Point 1: Projects updates== | ||
| Line 35: | Line 43: | ||
Update from Yann P. (5min) <br> | Update from Yann P. (5min) <br> | ||
| − | + | More on the page dedicated to the [[Pushing_the_P1 | Work in progress]]. Can we update the timeline? More realistic to imagine the lab could be ready in late May, and experiments start in June. | |
| + | |||
| + | * List of minimal requirements <- See [[Pushing_the_P1#Critical_Points | "Crititcal Points"]]. | ||
| + | |||
| + | Is this [https://www.admin.ch/opc/en/classified-compilation/20100803/index.html#app8 table] (814.912 Ordinance of 9 May 2012 on Handling Organisms in Contained Systems (Containment Ordinance, ContainO), Annex 4.2.1) what we are looking for? In which case there is almost no requirement.. | ||
| + | |||
| + | * Training? | ||
| + | |||
| + | * Space setup ideas | ||
| + | ::* Where we place it | ||
| + | ::* Size of it | ||
| + | ::* Cost | ||
| + | ::* Full lab rearrangement<br> | ||
| + | |||
| + | * Space requirements | ||
| + | ::* Material disposition | ||
| + | ::* What goes in: Final decision for a first iteration | ||
| + | |||
| + | * Plan for gathering equipment | ||
| + | ::* When do we set this in motion, whom do we ask | ||
| + | |||
| + | * Plan for first procedure standardization | ||
| + | ::* Define the first activities we want to allow, make a procedure for it | ||
| + | |||
| + | *The message | ||
| + | ::* Consistency of what we all say | ||
| + | ::* Who is going to access the lab | ||
| + | ::* Don't promise anything we don't have yet | ||
| + | |||
| + | * Timeline, validation, task dispatch | ||
| + | ::* Contact the OFSP and OFEV for questions regarding autorisations and BSO (or any other organism)(Luc ?) | ||
| + | ::* RFID setup (Sam ) | ||
| + | ::* Monitoring (Computer and log) (Sam ) | ||
| + | ::* Storage room remodeling (Yann +) | ||
| + | ::* Contacting the benefactors (Yann +) | ||
| + | ::* Software, procedures (Randow ?) | ||
| + | |||
| + | '''Discussion around the topic (Luc?)''' | ||
| + | |||
| + | Ask Luc Patiny for a contribution?<br> | ||
| + | - Lilian Michaliek<br> | ||
| + | - UniverCité<br> | ||
| + | - Alain Kaufmann (Eprouvette)<br> | ||
| + | - Neighbours<br> | ||
| + | - Politics (municipality)<br> | ||
===BeerDeCoded=== | ===BeerDeCoded=== | ||
| Line 41: | Line 93: | ||
===Living Instruments=== | ===Living Instruments=== | ||
| − | Update from Luc | + | Update from Luc (5min) |
| + | |||
| + | ===Retail Therapy=== | ||
| + | Yann, Sam | ||
===Octanis=== | ===Octanis=== | ||
| − | Update from Sam | + | Update from Sam (5min) <br> |
==Point 2: Results of the poll== | ==Point 2: Results of the poll== | ||
| Line 50: | Line 105: | ||
The results of the poll for 24 Hackuarium members are available [https://www.sondageonline.com/?url=results&c=2f05285-2025a1b here]. | The results of the poll for 24 Hackuarium members are available [https://www.sondageonline.com/?url=results&c=2f05285-2025a1b here]. | ||
| − | How can we build on | + | How can we build on the comments below? |
The following improvement were suggested for UniverCité: | The following improvement were suggested for UniverCité: | ||
* Better communication for the upcoming events | * Better communication for the upcoming events | ||
* Better wifi | * Better wifi | ||
| + | * Better use of tables | ||
* Better video projector/sound system | * Better video projector/sound system | ||
* Bicycle rack outside/inside | * Bicycle rack outside/inside | ||
| Line 73: | Line 129: | ||
==Point 3: Finance== | ==Point 3: Finance== | ||
| − | + | ===Some details about finance=== | |
| − | * Accountants | + | * Accountants: we need two people to check the account. Ana said she can help. We need someone external. |
| − | * Invoice mechanism | + | * Invoice mechanism: centralised is better. -> { Note from Sam: please check smallinvoice.ch (we used this for companies and associations...) } |
| − | * Fundraising | + | * Fundraising: Luc is happy to take this responsibility but needs green light from board/community to look for funding. |
| + | |||
| + | ===Web addresses=== | ||
| + | |||
| + | Do we want to keep the .com and .org extensions? | ||
| + | |||
| + | Received by email: | ||
| + | |||
| + | Cher client, | ||
| + | Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.com avec l'identifiant YH678-GANDI. | ||
| + | Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14. | ||
| + | |||
| + | Cher client, | ||
| + | Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.org avec l'identifiant YH678-GANDI. | ||
| + | Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14. | ||
==Point 4: Upcoming OpenHackuarium nights== | ==Point 4: Upcoming OpenHackuarium nights== | ||
| − | OpenHackuarium dates: | + | OpenHackuarium dates:<br> |
| − | May 4, 11, 18, 25 | + | May 4, 11, 18, 25<br> |
| − | June 1, 8 ,15, 22, 29 | + | June 1 (#100!), 8 ,15, 22, 29<br> |
| − | July 6, 13, 20, 27 | + | July 6, 13, 20, 27<br> |
===Already planned=== | ===Already planned=== | ||
| − | Yann P? | + | Yann P, can you give us an overview of what is cooking? |
| + | |||
| + | ::<li>'''2016.04.27''' Wednesday 19:30-21:00: [[Openhackuarium_vol._95 | Openhackuarium vol. 95]] T-shirt printing session! | ||
| + | ::<li>'''2016.04.13''' Wednesday 19:30-21:00: [[Openhackuarium_vol._93 | Openhackuarium vol. 93]] 'Genomic integrity' and DIY 'comet assay' on cheek cells. | ||
===Hackuarium, an introduction to DIY biology and biohacking=== | ===Hackuarium, an introduction to DIY biology and biohacking=== | ||
| Line 94: | Line 167: | ||
Luc (3 min) | Luc (3 min) | ||
| − | *WHEN? | + | *WHEN? - OpenHackuarium #92 |
| − | - OpenHackuarium # | + | *WHO? - Luc |
| − | *WHO? | + | *WHAT? - Discussion around the goals and philosophy of Hackuarium with the community |
| − | - Luc | ||
| − | *WHAT? | ||
| − | - Discussion around the goals and philosophy of Hackuarium with the community | ||
===Molecular Biology day/evening=== | ===Molecular Biology day/evening=== | ||
| Line 105: | Line 175: | ||
Luc (3 min) | Luc (3 min) | ||
| − | *WHEN? | + | *WHEN? OpenHackuarium #97 |
| − | + | *WHO? Luc+Gianpaolo+young researchers from neighbouring institutions? | |
| − | *WHO? | + | *WHAT? Discussion around the state of the art as well as basic mol biol technologies. |
| − | |||
| − | *WHAT? | ||
| − | |||
Topics to be included in the discussion: | Topics to be included in the discussion: | ||
| Line 118: | Line 185: | ||
* CRISPR (5 min introduction to the technique, and why it's hype) | * CRISPR (5 min introduction to the technique, and why it's hype) | ||
* Biotech (5 min on why all this is relevant) | * Biotech (5 min on why all this is relevant) | ||
| + | |||
| + | ===BeerDeCoded + Bience=== | ||
| + | |||
| + | *WHEN? OpenHackuarium #99 | ||
| + | *WHO? Gianpaolo+Romain | ||
| + | *WHAT? Update on both projects | ||
==Point 4bis: Other Events== | ==Point 4bis: Other Events== | ||
| Line 125: | Line 198: | ||
Anne-Laure (3 min) | Anne-Laure (3 min) | ||
| − | *WHEN? | + | *WHEN? Saturday April 2nd 2016 |
| − | + | *WHO? Sasha Iatsenia <s.iatsenia@gmail.com> from Fixme | |
| − | *WHO? | + | *WHAT? See [https://pad.fixme.ch/p/arduino-day pad] |
| − | + | ||
| − | + | Seems like Sasha is not involved anymore, and we couldn't figure out who took over. | |
| − | *WHAT? | ||
| − | |||
===Octanis day?=== | ===Octanis day?=== | ||
Sam (3 min) | Sam (3 min) | ||
| + | |||
| + | * When is the balloon launch? Would that be a possibility? Sometime in June? | ||
| + | * Before that, Sam suggests a [https://docs.google.com/document/d/1n-oCmXrBP-YPob2u6isEAt-A241HukIh3uVDQEFETNo/edit?usp=sharing LoRa workshop]. | ||
===Darty Monkeys day?=== | ===Darty Monkeys day?=== | ||
| Line 146: | Line 220: | ||
Invite the NCCR at Hackuarium to participate to talks and debates. | Invite the NCCR at Hackuarium to participate to talks and debates. | ||
| − | *WHEN? | + | *WHEN? End of 2016 |
| − | + | *WHO? Yann P. in collaboration with Pheadra Simistek (direct organiser of NCCR events) | |
| − | *WHO? | + | *WHAT? Invite the best biohackers to give presentations and further explain our purpose to academics and look for collaborations. |
| − | |||
| − | *WHAT? | ||
| − | |||
| − | -> Yann starts a Google doc and ask for everyone's contribution (add link here). | + | -> Yann asks P. Simistek for a date and starts a Google doc and ask for everyone's contribution (add link here). |
| − | |||
| − | |||
===DIYbio annual meeting=== | ===DIYbio annual meeting=== | ||
| Line 161: | Line 230: | ||
Good for the community. Great people around who we should meet (again). | Good for the community. Great people around who we should meet (again). | ||
| − | + | ||
| − | + | *WHEN? End of November 2016 | |
| + | *WHO? Luc, together with the whole Hackuarium community. | ||
| + | *WHAT? The program should be determined before the summer. A draft proposal can be viewed here. | ||
===Science Hackathon=== | ===Science Hackathon=== | ||
Luc H. (3min) <br> | Luc H. (3min) <br> | ||
| − | November | + | *WHEN? Beginning of November 2016 |
| + | *WHO? Luc, together with a team of people from outside Hackuarium | ||
| + | *WHAT? With this Science Hackathon event, we want to bring together scientists (as well as non-scientists) from western Switzerland (and beyond) over the course of three days, to foster collaboration and cross-pollination of ideas and generate solutions to research problems, both in experimental design and tools. | ||
| + | |||
| + | More information [https://docs.google.com/document/d/1HwiQxyVG1CnW6AUbFQ-0yMT-BYHi7MnVzXCKSId-xXg/edit here] | ||
==Diverse== | ==Diverse== | ||
| + | |||
| + | ===Lockers=== | ||
| + | |||
| + | OK to give away keys until there are none left. | ||
| + | |||
| + | ===Business Cards=== | ||
| + | |||
| + | Anne-Laure (3 min) | ||
| + | |||
| + | Please everyone provides their details to build business cards for the whole board. | ||
===EU Funding=== | ===EU Funding=== | ||
| Line 176: | Line 261: | ||
We need to discuss whether it is relevant or not. | We need to discuss whether it is relevant or not. | ||
http://www.alpine-space.eu/project-application/project-submission/open-calls-for-project-proposals | http://www.alpine-space.eu/project-application/project-submission/open-calls-for-project-proposals | ||
| + | |||
| + | ===Interactions with EPFL=== | ||
| + | |||
| + | Go back to IBI and ask for their idea of a good collaboration. | ||
| + | |||
| + | -> orders?<br> | ||
| + | -> projects? | ||
| + | |||
| + | [[Category:Board Meetings]] | ||
Latest revision as of 10:45, 9 August 2016
Agenda of the Board Meeting
Date: Tuesday, March 19th, 19.30-21.30pm
Place: UniverCité
Composition
Chair
- Luc as president
Present
Luc Yann P Sam Gianpaolo Anne-Laure Ana
Excused
Vanessa Michal
Items
Welcome address
(Luc, 2 min)
Point 0: public minutes
(Luc, 1 min)
Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections? NO
Point 1: Projects updates
It is important that every board member stays up to date with all main projects. Add link when relevant.
P1 implementation
Update from Yann P. (5min)
More on the page dedicated to the Work in progress. Can we update the timeline? More realistic to imagine the lab could be ready in late May, and experiments start in June.
- List of minimal requirements <- See "Crititcal Points".
Is this table (814.912 Ordinance of 9 May 2012 on Handling Organisms in Contained Systems (Containment Ordinance, ContainO), Annex 4.2.1) what we are looking for? In which case there is almost no requirement..
- Training?
- Space setup ideas
- Where we place it
- Size of it
- Cost
- Full lab rearrangement
- Space requirements
- Material disposition
- What goes in: Final decision for a first iteration
- Plan for gathering equipment
- When do we set this in motion, whom do we ask
- Plan for first procedure standardization
- Define the first activities we want to allow, make a procedure for it
- The message
- Consistency of what we all say
- Who is going to access the lab
- Don't promise anything we don't have yet
- Timeline, validation, task dispatch
- Contact the OFSP and OFEV for questions regarding autorisations and BSO (or any other organism)(Luc ?)
- RFID setup (Sam )
- Monitoring (Computer and log) (Sam )
- Storage room remodeling (Yann +)
- Contacting the benefactors (Yann +)
- Software, procedures (Randow ?)
Discussion around the topic (Luc?)
Ask Luc Patiny for a contribution?
- Lilian Michaliek
- UniverCité
- Alain Kaufmann (Eprouvette)
- Neighbours
- Politics (municipality)
BeerDeCoded
Update from Gianpaolo (5min)
Living Instruments
Update from Luc (5min)
Retail Therapy
Yann, Sam
Octanis
Update from Sam (5min)
Point 2: Results of the poll
The results of the poll for 24 Hackuarium members are available here.
How can we build on the comments below?
The following improvement were suggested for UniverCité:
- Better communication for the upcoming events
- Better wifi
- Better use of tables
- Better video projector/sound system
- Bicycle rack outside/inside
The following improvement were suggested for Hackuarium:
- Better communication for the upcoming events
- Physical board for pictures of all members
- Check-in system to easily know if someone is in the lab
- P1 lab
- Coat rack
- Real freezer (whatever that means)
- Lab cleaning days (at least the fridge) (lab or kitchen)
- Some working space other than benches/more tables to work on, with plugs.
- Big white board (we now have 2 sitting somewhere.. need to be hang on the walls.. anyone?)
We need a reminder of the goals of the association and that of DIY biology and biohacking. Luc can do an introduction again at some point (schedule in upcoming events).
Point 3: Finance
Some details about finance
- Accountants: we need two people to check the account. Ana said she can help. We need someone external.
- Invoice mechanism: centralised is better. -> { Note from Sam: please check smallinvoice.ch (we used this for companies and associations...) }
- Fundraising: Luc is happy to take this responsibility but needs green light from board/community to look for funding.
Web addresses
Do we want to keep the .com and .org extensions?
Received by email:
Cher client, Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.com avec l'identifiant YH678-GANDI. Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14.
Cher client, Vous recevez ce message car vous êtes le contact sur le nom de domaine hackuarium.org avec l'identifiant YH678-GANDI. Celui-ci va arriver à échéance au Registre dans 30 jours, soit le 2016-04-17 02:14.
Point 4: Upcoming OpenHackuarium nights
OpenHackuarium dates:
May 4, 11, 18, 25
June 1 (#100!), 8 ,15, 22, 29
July 6, 13, 20, 27
Already planned
Yann P, can you give us an overview of what is cooking?
- 2016.04.27 Wednesday 19:30-21:00: Openhackuarium vol. 95 T-shirt printing session!
- 2016.04.13 Wednesday 19:30-21:00: Openhackuarium vol. 93 'Genomic integrity' and DIY 'comet assay' on cheek cells.
Hackuarium, an introduction to DIY biology and biohacking
Luc (3 min)
- WHEN? - OpenHackuarium #92
- WHO? - Luc
- WHAT? - Discussion around the goals and philosophy of Hackuarium with the community
Molecular Biology day/evening
Luc (3 min)
- WHEN? OpenHackuarium #97
- WHO? Luc+Gianpaolo+young researchers from neighbouring institutions?
- WHAT? Discussion around the state of the art as well as basic mol biol technologies.
Topics to be included in the discussion:
- DNA (5 min introduction)
- Genes (5 min introduction)
- GM (how it is applied in bacteria, years, cells, animal, plants)
- CRISPR (5 min introduction to the technique, and why it's hype)
- Biotech (5 min on why all this is relevant)
BeerDeCoded + Bience
- WHEN? OpenHackuarium #99
- WHO? Gianpaolo+Romain
- WHAT? Update on both projects
Point 4bis: Other Events
Arduino Day
Anne-Laure (3 min)
- WHEN? Saturday April 2nd 2016
- WHO? Sasha Iatsenia <s.iatsenia@gmail.com> from Fixme
- WHAT? See pad
Seems like Sasha is not involved anymore, and we couldn't figure out who took over.
Octanis day?
Sam (3 min)
- When is the balloon launch? Would that be a possibility? Sometime in June?
- Before that, Sam suggests a LoRa workshop.
Darty Monkeys day?
Vanesa (3 min)
Invitation to the NCCR Chemical Biology
Yann P. (3min)
Invite the NCCR at Hackuarium to participate to talks and debates.
- WHEN? End of 2016
- WHO? Yann P. in collaboration with Pheadra Simistek (direct organiser of NCCR events)
- WHAT? Invite the best biohackers to give presentations and further explain our purpose to academics and look for collaborations.
-> Yann asks P. Simistek for a date and starts a Google doc and ask for everyone's contribution (add link here).
DIYbio annual meeting
Luc H. (3min)
Good for the community. Great people around who we should meet (again).
- WHEN? End of November 2016
- WHO? Luc, together with the whole Hackuarium community.
- WHAT? The program should be determined before the summer. A draft proposal can be viewed here.
Science Hackathon
Luc H. (3min)
- WHEN? Beginning of November 2016
- WHO? Luc, together with a team of people from outside Hackuarium
- WHAT? With this Science Hackathon event, we want to bring together scientists (as well as non-scientists) from western Switzerland (and beyond) over the course of three days, to foster collaboration and cross-pollination of ideas and generate solutions to research problems, both in experimental design and tools.
More information here
Diverse
Lockers
OK to give away keys until there are none left.
Business Cards
Anne-Laure (3 min)
Please everyone provides their details to build business cards for the whole board.
EU Funding
Hackuarium was asked to participate to the call TRANSAR:ID (TRans-Alpine Newcomers in Science, Art, Research, Innovation and Development). We need to discuss whether it is relevant or not. http://www.alpine-space.eu/project-application/project-submission/open-calls-for-project-proposals
Interactions with EPFL
Go back to IBI and ask for their idea of a good collaboration.
-> orders?
-> projects?