20170309 Board meeting

Agenda of the Board Meeting

Date: Thursday, March 9th, 19.00-20.00pm
Place: UniverCité, 3rd floor meeting room

Composition

Chair

• Vanessa & Rachel

Present

• Gustavo
• Rachel
• Yann P
• Luc
• Anne-Laure
• Dan
• Gianpaolo
• Sam

Excused

• Yann H
• Ana

Items

Welcome address

(Vanessa, 1 min)

Point 0: public minutes

(Vanessa, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 1: Transition to New Board

(Vanessa, 15 min)

New board, new start!

Is everyone happy with the distribution of [| tasks]?

Anything else should be discussed?

Information Transfer

Transfer information to new board members:

Who is on the following email distribution?

• hello@hackuarium.ch ->
• board@hackuarium.ch -> all board members
• name@hackuarium.ch -> can we/do we want more email addresses? At the moment, only Yann H and Luc have one.

Who can update the welcome protocols?
Who has the following IT credentials?

• Social media (editor role - contributor roles - image gurus - Yann Rachel, Vanessa and Xs?)
• Bank account -> Luc went to the bank with Ana -> sorted

Who is in charge of the following tools

• Hackuarium Google calendar ->
• Cards & building accesses -> who has/needs what + clear request to Christophe @UC / JP @Cacib

Foreign relations

• UC community meetings -> who takes care of this?

Point 2: Biosafety & Lab management

(Vanessa and Rachel, 3 min)

Things to get done (by Yann P. on the slack)

• Attach the eye washers with the instructions against the wall next to the sink
• Find the bandaid box / medic box we had and put it in evidence somewhere in the lab (preferable close to the eyewashers)
• Make sure we have a fire extinguisher. Put it on the left of the sink
• Subscribe for a a "responsabilité civile" insurance (Model of the makerspace option 1)
• Inventory control system

• Should we have a Biosafety guide/instruction/manager? (Chemicals, biohazard containers for autoclave or bleach...)

Luc: Yes! But everyone should get basic intro (like in the makerspace)! Let's schedule one 15 minutes introduction each Wednesday, and match with the members list.
Yann : Absolutely, it's important members get to know how a microbiology lab works. Currently, the lab is not in a state for making microbiology IMO & Rachel's (safety wise and in terms of good laboratory practice).
Rachel: Need to make sure newly renovated lab gets up to real P1 standards, but for now need to accommodate for multi-use (even a table where food is allowed??) and restrict experimental work.
RA thinks Luc's idea for an intro session is excellent, but maybe it would be better as each new member gets their card and full access, rather than trying for every Weds night... especially as each new member might need to find different equipment etc.
RA would further like to know what is going on about that Crispr trial/workshop (mut to streptomycinR!?)...

Point 3: Events

(Vanessa and Rachel, 3 min)

• Wiki Sprint -> Who is in charge of the planning?
• DIY Madrid, [1]
• DIY Bcn Should we reconnect? (an email resent)
• Any other event planned? At Hackuarium or in collaboration with the community?

Biofabbing_Unconference

(Vanessa, 15 min)

Biofabbing conference will happen on May 10-13.

Will most likely happen at CERN. Marc Dusselier is taking the lead, asking what the Hackuarium community wants to contribute for the day of Unconference.

Do we have an update on the event. Will there be a session in Renens?

• WHO DOES WHAT? (? Open proposition)
  • WORKSTATIONS:
    • 3 - 4 HKRM with demo/workshop (AGIR, OCTANIS, BEERDECODED, BIODESIGN, DARTY MONKEYS, BANG BANG, UTOPIANA)
    • Masschallenge 1 - 2 projects (Swissdecoded/Beerdecoded)
    • Coworking 1 - 2 Projects (Strawberry robot)

• • BIOHACK CHALLENGE:
    • SPACERACE in collaboration with OCTANIS
    • DIY microscope & TARDIGRADE HUNTING in collaboration with Makerspace
    • KOMBUCHA SECOND SKIN DESIGN CHALLENGE in collaboration with Fablab
    • WETGAMES in collaboration with FIXME
    • Cheek cell and Moss Menagerie scopes with AGiR!

• • MERCHANDISING: -> who takes care of this?
    • TEXTILE BAG PRINTING/TSHIRT
    • STICKERS
    • POSTERS

need to get going on any new design(s) ASAP!

Point 4: Future activities

(Vanessa, 2 min)

We will talk about projects, ideas and concrete future actions in the next board meeting and in a follow-up discussion with all members.

We need to make sure everyone has time to express their vision.

Projects

(Vanessa, 1 min)

• Any particular comments regarding projects?
• Any interest in pushing the projects from this doc?
• LivingInstruments: 4 performances scheduled in London (4th April), Neuchâtel, London again and Appenzell.

Take pictures of all members -> paste them on the wall.

Wall for tasks -> Update?

Common projects -> to gather members around common goals (Oceane, Anne - Laure, A.Oulevey (biosafety?))