Difference between revisions of "20161024 Board meeting"

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==Present==
 
==Present==
−
* ...
+
* Yann P.
 +
* Sam
 +
* Ana
 +
* Gianpaolo
  
 
==Excused==
 
==Excused==
−
* ...
+
* Anne-Laure
  
 
<br>
 
<br>
Line 34: Line 37:
  
 
To members: <br>
 
To members: <br>
−
-> send invoice for membership fee using [http://www.smallinvoice.ch/CH/en/home/Create-and-manage-invoices-and-offers-for-free.html Smallinvoice.ch] -> Luc (up to end July, then for 3 months) -> NOT DONE
+
-> send invoice for membership fee -> Luc (up to end July, then for 3 months) -> DONE
 
<br>
 
<br>
−
-> Send a summary with membership fees and conditions -> NOT DONE
+
-> Send a summary with membership fees and conditions -> Send with invitation to General Assembly on Friday 28th October.
−
<br>
 
−
-> make a slide to insist at OH that people should talk about the place and advertise for it and become members (and how) -> DONE but needs to be DONE AGAIN
 
−
-> Ask each members to find an idea for a 3h workshop in 2017
 
 
<br>
 
<br>
 +
-> Ask each members to find an idea for a 3h workshop in 2017 (Yann: Who's idea? Plan to implement it?) -> Send with invitation to General Assembly <br>
 +
-> Next [[Openhackuarium_vol._128 | General Assembly]] on Wednesday December 14th (during Openhackuarium #128, followed by a fondue) <br>
  
 
To board members: <br>
 
To board members: <br>
−
-> Identify and break down tasks for the board <br>
+
-> Next board meeting is on 28th November <br>
−
-> Each of the board members think of tasks they can give to members and supervise <br>
+
-> Identify and break down tasks for the board (2 hours a week + list of tasks) -> DONE [[Board | here]]<br>
−
-> Email board member and ask for dedication (2 hours a week + list of tasks) -> Luc to present at this board meeting <br>
+
-> Each of the board members think of tasks they can give to members and supervise -> NOT DONE <br>
 
-> Every board member should really take care of motivating members -> let's insist this time again<br>
 
-> Every board member should really take care of motivating members -> let's insist this time again<br>
−
-> Anne-Laure makes a list of people to invite in 2017<br>
+
-> Update list of projects, identify those that need help -> WHO? <br>
−
-> Implement [https://en.wikipedia.org/wiki/Performance_indicator key performance indicators] until the next General Assembly on Wednesday 14th December 2016 (Gianpaolo and Sam are are charge of monitoring [[KPI | here]]) <br>
+
* [[Hacktion  | Hacktion challenges]]:
−
-> Profile for 2 interns, including tasks and skills <br>
+
* [[Pushing_the_P1 | The P1 project]]:
−
-> List of projects that need help <br>
+
* [[BeerDeCoded]]:
−
-> Next board meetings 19th of Sept. 24th October, 28th November -> Luc sent a reminder on 31st August to board members<br>
+
* [[Living Instruments]] : Luc
−
-> Next [[Openhackuarium_vol._128 | General Assembly]] on Wednesday December 14th (during Openhackuarium #128, followed by a fondue). <br>
+
* [[Protein purification systems]] : Yann
−
 
+
* [http://biodesign.cc/ BIO-DESIGN for the REAL WORLD] :
−
In general: <br>
+
* [[Micro to Macro Water Pollution]] - with [http://www.hammerdirt.ch/ Hammerdirt] and [http://biodesign.cc/ BIO-DESIGN for the REAL WORLD] :
−
-> Every board member sends an email/call to 2-3 active projects and check where they are and report at the next board meeting, what is stopping you, what would you need to come more often <br>
+
* [[Spectro-pointer]] :
−
-> Gianpaolo will check the price for distilled water
+
* [[Darty_Monkeys]] : Vanessa
−
::(Yann: We can also go and fill tanks times to times at EPFL for the time being) <br>
+
* [[Octanis]] - with more information about their Rover / Balloon [http://octanis.org/rover here] :
−
-> Luc asks Cyanoguard what he expects from the lab. NOT DONE<br>
+
* [[Grow%26Mix_Bioink]] : Vanessa
−
-> Make sure we have a list of tasks to get people on board -> post-its with projects and tasks so that people can sign-up. <br>
+
* [[unmapping]] :
−
-> Sam gets RFID stickers to attach to the main card. <br>
+
* [[AGiR! for genomic integrity]] : Luc
 +
* [[Open_Source_Bioreactor | Open Source Bioreactor]] : Luc
 +
* [[Bioreactor | Steady state bioreactor]] : Luc
 +
-> Every board member sends an email/call to 2-3 active projects -> WHO?<br>
 +
*check where they are
 +
*what is stopping them
 +
*what would they need to come more often
 +
*report at the next board meeting
 
-> Sam makes primary twitter channel and see how many unfollow (1month) <br>
 
-> Sam makes primary twitter channel and see how many unfollow (1month) <br>
−
-> Luc sends Pi workshop tweets. DONE <br>
+
-> Gianpaolo and Sam are are charge of monitoring [[KPI | here]] until the next General Assembly <br>
−
-> Yann sends Facebook message with Hackuarium. DONE <br>
 
  
 
==Point 2: Project Updates==
 
==Point 2: Project Updates==
Line 71: Line 79:
 
===Hackuarium in general===
 
===Hackuarium in general===
 
==== Workshops ====
 
==== Workshops ====
−
Need a model to standardize workshops.  
+
Need a model to standardize and organize workshops execution. -> work in progress with UC working group<br>
 +
Can we get a zone on the wiki or the website accessible only to members where the can get workshop lists with protocols? -> encourage workshop documentation.<br>
 +
How is the income shared ? -> costs covered<br>
 +
 
 +
==="How to?" videos===
 +
 
 +
Yann finds a few people to run a workshop making videos
 +
 
 
==== Experiment Shelf ====
 
==== Experiment Shelf ====
 
We talked about this several times but it would be time to set it up. We could organize a shelf were boxes contain experiments you can do on your own for a small price (2 to 10 bucks).
 
We talked about this several times but it would be time to set it up. We could organize a shelf were boxes contain experiments you can do on your own for a small price (2 to 10 bucks).
 +
 +
==== Project Proposition ====
 +
A thing I realize when looking at how octanis worked is that they proposed to people small tasks to carry part of a bigger project. <br>
 +
I have ideas, I have to focus my time on other things. Can we make a project proposal page to our members ?
  
 
===UniverCité Community meeting===
 
===UniverCité Community meeting===
  
−
Update from Luc (5 min)<br>
+
Update from Yann (5 min)<br>
  
 
:: Take home from the co-creation for UC
 
:: Take home from the co-creation for UC
Line 85: Line 104:
 
*Zone built
 
*Zone built
 
*Being furnished
 
*Being furnished
−
*Documentation to be pushed forward.
+
*Documentation to be pushed forward (1 short blog post)
 +
*Plan first experiments
  
 
===BeerDeCoded===
 
===BeerDeCoded===
 
Update from Gianpaolo (5min) <br>
 
Update from Gianpaolo (5min) <br>
 +
 +
Good samples (39) Process launched at UniL Genomic Facility. Next steps for them 1) purif 2) QC test 3) 2nd PCR 4) QC test 5) actual sequencing <br>
 +
 +
Bad samples: Isabelle confirmed on nanodrop UniL that the DNA is dirty (contaminated). No more progress as good weather for her first project. <br>
 +
 +
Next steps at Hackuarium:
 +
* train new people to do the tests (pipetting workshop already planned)
 +
* news on the DIY nanodrop?
  
 
===Octanis===
 
===Octanis===
 
Update from Sam (5min)
 
Update from Sam (5min)
 +
 +
===Hybridoa===
 +
 +
Update from Vanessa (5min) <br>
 +
 +
Yann: What is Hybridoa? <br>
 +
 +
Workshops UC Calendar<br>
 +
 +
===Darty Monkeys===
 +
Update from Vanessa (5min)<br>
 +
 +
Yann: What is this again ?<br>
 +
 +
Luc: How is it different from Hybridoa?<br>
  
 
==Point 3: Finance and Funding Applications==
 
==Point 3: Finance and Funding Applications==
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===Others?===
 
===Others?===
  
−
Luc has a list [https://docs.google.com/document/d/1KbIgTAQuySfRygdDwDdtkLIylVrHP0VSM6dJL7LoAP4/edit?usp=sharing here], and will keep writing emails as soon as he has time.
+
Luc has a list [https://docs.google.com/document/d/1KbIgTAQuySfRygdDwDdtkLIylVrHP0VSM6dJL7LoAP4/edit?usp=sharing here], and will keep writing emails as soon as he has time.<br>
−
(Yann: Checked the list, that's a large pool, good. Should we also aim at companies ? Nestlé, Thermo, Merks, Roche ... Some might not be "delicate" since people might become unhappy if they see Bayer or DAPRA as cash income)
+
Q (Yann): Should we also aim at companies ? Nestlé, Thermo, Merks, Roche ... Some might not be "delicate" since people might become unhappy if they see Bayer or DARPA as cash income.<br>
 +
A (Luc): What do we need cash for? We need specific projects to apply for anything. I am ok with any source that is not cigarettes or military. Sponsors and funding: it takes a lot of time to built trust. Anyone welcome to go ahead and start building relationships.
 +
Yann: Will start with Nestlé. Got some clue how to.
 +
 
 +
==Point 4: Future of the association==
 +
 
 +
Luc (10 min)
  
−
==Point 4: Future partnerships==
+
After a discussion on Wednesday 5th October, there is a clear need to realign visions and plan the future of the association.<br>
  
−
===Mike Horn pole2pole===
+
What I suggest is to discuss tonight WHAT we need to work on, and who will take responsibility. Then we can present something at the General Assembly in December, to be voted in early 2017 in a extraordinary meeting of the members.
  
−
===Joint Outreach with SIB===
+
Anyone else wants to add something?
  
 
==Point 5: Upcoming OpenHackuarium nights==
 
==Point 5: Upcoming OpenHackuarium nights==
Line 116: Line 165:
 
===Already planned===
 
===Already planned===
  
−
===Molecular Biology day/evening===
+
:<li>'''2016.11.02''' Wednesday 19:30-22:00: [[Openhackuarium_vol._122 | Openhackuarium vol. 122]] Epidemium and Echopen: when Open Source meets Pharma and Medtech
 +
 
 +
===Future events===
 +
 
 +
'''Molecular Biology day/evening'''
  
 
Luc (3 min)
 
Luc (3 min)
  
−
Was moved to mid-october so we can advertise for it at the [[Openhackuarium_vol._116 | Openhackuarium vol. 116]].
+
Move to 2017
−
 
+
*WHEN? '''2017''' Wednesday 19:30-22:00
−
*WHEN? '''2016.10.19''' Wednesday 19:30-22:00: [[Openhackuarium_vol._120 | Openhackuarium vol. 120]]
 
 
*WHO? Luc + Gianpaolo + young researchers from neighbouring institutions. Let's make a list and contact them.
 
*WHO? Luc + Gianpaolo + young researchers from neighbouring institutions. Let's make a list and contact them.
 
*WHAT? Discussion around the state of the art as well as basic mol biol technologies.
 
*WHAT? Discussion around the state of the art as well as basic mol biol technologies.
Line 135: Line 187:
 
==Point 6: Other Events==
 
==Point 6: Other Events==
  
−
* Gianpaolo's pipette & beyond workshop (to be announced on October 19th.
+
* Gianpaolo's pipette & beyond workshop (9th November)
 +
 
 +
* Bacteria Striking workshop (11th November)
 +
 
 +
* PCB design (12th November)
 +
 
 +
* Ethics discussion (2017, in collaboration with Bruno Strasser UNIGE)
  
−
* Ethics discussion (Luc)
+
* DIYbio EU meeting, 10-13 May 2017, organised with Bruno Strasser (University of Geneva), a research symposium about DIYbio before the DIYbio EU meeting.
  
 
==Point 7: Infrastructure & IT==
 
==Point 7: Infrastructure & IT==
Line 147: Line 205:
 
==Point 9: Replication==
 
==Point 9: Replication==
  
 +
* Open nanodrop
 +
* Food computer
 +
*?
  
 
==Point 10: Future Actionables==
 
==Point 10: Future Actionables==
  
 
[[Category:Board Meetings]]
 
[[Category:Board Meetings]]

Latest revision as of 19:26, 24 October 2016

Agenda of the Board Meeting

Date: Monday, October 24th, 19.30-21.30pm
Place: UniverCité

Composition

Chair

  • Luc as president

Present

  • Yann P.
  • Sam
  • Ana
  • Gianpaolo

Excused

  • Anne-Laure


Items

Welcome address

(Luc, 2 min)

Point 0: public minutes

(Luc, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections? NO

Point 1: Actionables

To members:
-> send invoice for membership fee -> Luc (up to end July, then for 3 months) -> DONE
-> Send a summary with membership fees and conditions -> Send with invitation to General Assembly on Friday 28th October.
-> Ask each members to find an idea for a 3h workshop in 2017 (Yann: Who's idea? Plan to implement it?) -> Send with invitation to General Assembly
-> Next General Assembly on Wednesday December 14th (during Openhackuarium #128, followed by a fondue)

To board members:
-> Next board meeting is on 28th November
-> Identify and break down tasks for the board (2 hours a week + list of tasks) -> DONE here
-> Each of the board members think of tasks they can give to members and supervise -> NOT DONE
-> Every board member should really take care of motivating members -> let's insist this time again
-> Update list of projects, identify those that need help -> WHO?

-> Every board member sends an email/call to 2-3 active projects -> WHO?

  • check where they are
  • what is stopping them
  • what would they need to come more often
  • report at the next board meeting

-> Sam makes primary twitter channel and see how many unfollow (1month)
-> Gianpaolo and Sam are are charge of monitoring here until the next General Assembly

Point 2: Project Updates

It is important that every board member stays up to date with all main projects. Add link when relevant.

Hackuarium in general

Workshops

Need a model to standardize and organize workshops execution. -> work in progress with UC working group
Can we get a zone on the wiki or the website accessible only to members where the can get workshop lists with protocols? -> encourage workshop documentation.
How is the income shared ? -> costs covered

"How to?" videos

Yann finds a few people to run a workshop making videos

Experiment Shelf

We talked about this several times but it would be time to set it up. We could organize a shelf were boxes contain experiments you can do on your own for a small price (2 to 10 bucks).

Project Proposition

A thing I realize when looking at how octanis worked is that they proposed to people small tasks to carry part of a bigger project.
I have ideas, I have to focus my time on other things. Can we make a project proposal page to our members ?

UniverCité Community meeting

Update from Yann (5 min)

Take home from the co-creation for UC

P1 implementation

Update from Yann P. (5min)

  • Zone built
  • Being furnished
  • Documentation to be pushed forward (1 short blog post)
  • Plan first experiments

BeerDeCoded

Update from Gianpaolo (5min)

Good samples (39) Process launched at UniL Genomic Facility. Next steps for them 1) purif 2) QC test 3) 2nd PCR 4) QC test 5) actual sequencing

Bad samples: Isabelle confirmed on nanodrop UniL that the DNA is dirty (contaminated). No more progress as good weather for her first project.

Next steps at Hackuarium:

  • train new people to do the tests (pipetting workshop already planned)
  • news on the DIY nanodrop?

Octanis

Update from Sam (5min)

Hybridoa

Update from Vanessa (5min)

Yann: What is Hybridoa?

Workshops UC Calendar

Darty Monkeys

Update from Vanessa (5min)

Yann: What is this again ?

Luc: How is it different from Hybridoa?

Point 3: Finance and Funding Applications

Loterie Romande

A new application was submitted at the Loterie Romande for 20'000 CHF. Deadline on October 15th.

Others?

Luc has a list here, and will keep writing emails as soon as he has time.
Q (Yann): Should we also aim at companies ? Nestlé, Thermo, Merks, Roche ... Some might not be "delicate" since people might become unhappy if they see Bayer or DARPA as cash income.
A (Luc): What do we need cash for? We need specific projects to apply for anything. I am ok with any source that is not cigarettes or military. Sponsors and funding: it takes a lot of time to built trust. Anyone welcome to go ahead and start building relationships. Yann: Will start with Nestlé. Got some clue how to.

Point 4: Future of the association

Luc (10 min)

After a discussion on Wednesday 5th October, there is a clear need to realign visions and plan the future of the association.

What I suggest is to discuss tonight WHAT we need to work on, and who will take responsibility. Then we can present something at the General Assembly in December, to be voted in early 2017 in a extraordinary meeting of the members.

Anyone else wants to add something?

Point 5: Upcoming OpenHackuarium nights

It is important that we announce events and stick to the plan. We already discussed the issue at the last board meeting and little has been done.

Already planned

  • 2016.11.02 Wednesday 19:30-22:00: Openhackuarium vol. 122 Epidemium and Echopen: when Open Source meets Pharma and Medtech

    • Future events

    Molecular Biology day/evening

    Luc (3 min)

    Move to 2017

    • WHEN? 2017 Wednesday 19:30-22:00
    • WHO? Luc + Gianpaolo + young researchers from neighbouring institutions. Let's make a list and contact them.
    • WHAT? Discussion around the state of the art as well as basic mol biol technologies.

    Topics to be included in the discussion:

    • DNA (5 min introduction)
    • Genes (5 min introduction)
    • GM (how it is applied in bacteria, years, cells, animal, plants)
    • CRISPR (5 min introduction to the technique, and why it's hype)
    • Biotech (5 min on why all this is relevant)

    Point 6: Other Events

    • Gianpaolo's pipette & beyond workshop (9th November)
    • Bacteria Striking workshop (11th November)
    • PCB design (12th November)
    • Ethics discussion (2017, in collaboration with Bruno Strasser UNIGE)
    • DIYbio EU meeting, 10-13 May 2017, organised with Bruno Strasser (University of Geneva), a research symposium about DIYbio before the DIYbio EU meeting.

    Point 7: Infrastructure & IT

    (Sam, 5 min)

    Point 8: Hacktion

    Point 9: Replication

    • Open nanodrop
    • Food computer
    • ?

    Point 10: Future Actionables

    Retrieved from "https://wiki.hackuarium.ch/index.php?title=20161024_Board_meeting&oldid=8050"