Agenda of the Board Meeting

Date: Thursday, September 19th, 19.30-21.30pm
Place: UniverCité

Composition

Chair

Luc as president

Present

...

Excused

Sam
...

Items

Welcome address

(Luc, 2 min)

Point 0.1: public minutes

(Luc, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 0.2: Actionables

To members:
-> send invoice for membership fee using Smallinvoice.ch -> Luc (up to end July, then for 3 months) -> Luc
-> make a slide to insist at OH that people should talk about the place and advertise for it and become members (and how) -> Luc

To board members:
-> Email board member and ask for dedication (2 hours a week + list of tasks) -> Luc to present at this board meeting
-> Every board member should really take care of motivating members -> let's insist this time again
-> Implement KPI until GA (date to be determined, Gianpaolo and Sam are are charge of monitoring)
-> Send a summary with membership fees and conditions
-> Profile for 2 interns, including tasks and skills
-> List of projects that need help, list of tasks
-> Plan GA OH #128 Wed. 14th December
-> Next board meetings 19th of Sept. 24th October, 28th November -> Luc sent a reminder on 31st August to board members
-> Next General Assembly on Wednesday December 14th (during Openhackuarium #128, followed by a fondue).

Luc asks Marc about the projector -> email sent on 31.08.2016
Luc clarifies the role of Juliette and how we can help her help us
Anne-Laure makes a list of people to invite in 2017
Every board member sends an email/call to 2-3 active projects and check where they are and report at the next board meeting, what is stopping you, what would you need to come more often
Luc asks Cyanoguard what he expects from the lab.
Luc asks Luc about bioreactor documentation -> done, Luc still needs to insist to make sure it is now completed properly
Sam asks Marion about Air Sampler on OH.
Make sure we have a list of tasks to get people on board -> post-its with projects and tasks so that people can sign-up.
Sam gets RFID stickers to attach to the main card.
Sam makes primary twitter channel and see how many unfollow (1month).
Luc sends Pi workshop tweets. Done
Yann sends Facebook message with Hackuarium.

Point 1: Project Updates

It is important that every board member stays up to date with all main projects. Add link when relevant.

UniverCité Community meeting

Update from Luc (5 min)

P1 implementation

Update from Yann P. (5min)

BeerDeCoded

Update from Gianpaolo (5min)

Living Instruments

Update from Luc (5min)

Octanis

Update from Sam (5min)

Point 2: Funding Applications

Loterie Romande

A new application will be submitted at the Loterie Romande for 20'000 CHF. Deadline is October 15th.

Others?

Luc has a list here, and will keep writing emails as soon as he has time.

Point 3: Future partnerships

Mike Horn pole2pole

Joint Outreach with SIB

Waiting for Marie-Claude Blatter to come back to us. Reminder email sent on 31.08.2016

Point 4: Finance

Point 5: Upcoming OpenHackuarium nights

It is important that we announce events and stick to the plan. We already discussed the issue at the last board meeting and little has been done.

Already planned

Very proud to say we have several events already planned this autumn:

Still need to plan the following events:

Molecular Biology day/evening

Luc (3 min)

Was moved to mid-october so we can advertise for it at the Openhackuarium vol. 116.

WHEN? 2016.10.19 Wednesday 19:30-22:00: Openhackuarium vol. 120
WHO? Luc + Gianpaolo + young researchers from neighbouring institutions. Let's make a list and contact them.
WHAT? Discussion around the state of the art as well as basic mol biol technologies.

Topics to be included in the discussion:

DNA (5 min introduction)
Genes (5 min introduction)
GM (how it is applied in bacteria, years, cells, animal, plants)
CRISPR (5 min introduction to the technique, and why it's hype)
Biotech (5 min on why all this is relevant)

Machine learning for image recognition

WHEN?
WHO? Yann P. + young researchers from neighbouring institutions. Let's make a list and contact them.
WHAT? A friend of Yann P. wants to present and bring a concrete case where we can show how with a RasPi we can differentiate things. A useful tech if for ex we want to look at wastes sorting.

Point 5bis: Other Events

Point 6: Infrastructure & IT

(Sam, 5 min)

presence tracker

Are we happy with that?

meetup