20190911 Board Meeting

Board Meeting Agenda
Weds. September 11, 2019, 18h30-20h30 (on fera tout pour finir à 20h si possible)
Place: Hackuarium, Route de Crochy 20, CH-1024 Écublens, VD

Attendance

Chair

• Rachel

Present Yann H Anne-Laure Olivier

Excused Vanessa

Welcome (Rachel, 1 min)

• Public minutes

Get ok from all board members to upload minutes on wiki (or else discuss alternative below).

Point 1: Website updates

Yann (15min) Update on last remote work sessions with Jana' decisions/results : there will be sprints starting end of next week
Questions re: future design for board member; decision to escalate to community
Besoins

• Olivier : formulaire de contact, coordonnées du labo, charte, accès blog / CMS, liste de nos présences sociales
• Anne-Laure : heures de permanence OpenHackuarium, liste des événements, liste des projets actuels
• Rachel : Liens vers le wiki, lien vers le slack, formulaire pour fiche projet (lié au wiki), achivs newslettr
• Esther : liste des membres (CRM), commentaire sur la page => forum
• Yann : liens vers les statuts
• Joel : accès modification contenu, compatible avec Mac OS 10.8

Point 2: Finance

Updates:

• Factures to members from Masoud? - all former crowdfunding full year supporters in progress? others?

• tax free status? -- progrès?? should we assign a comité??

• grant writing? -- missedPro Helvetiac appel de septembre ?? to confirm!

- volunteers to take the lead and/or help for more fundraising? - lottery attempt again? others?

Point 3: Assurances/Insurance

At least two types of insurance need to be decided upon/budgeted:

• for unpaid employees/stagiaires need accident insurance coverage (even for outside of job).

before we counted on UniverCité for this when signing contracts with stagiaires of EPFL
definitely worth it! say all...
need to get offers (Octanis uses Balois)

• for ECA extra coverage lab contents
  

whole building covered by owner, but, if tragedy, all could be lost...
costs for coverage to allow getting new, however, might seem over the top
??opinions

Point 4: Events

5 year party, 5 oct

• budget (shalf? -- prix vin + fromage avant le 31.8) . RSVP date set with newsletter 27sept :) autre progrès ??
• T-shirt making: qui a réussi demander un devis pour 100 tees ?
• beemos workshop 11am

budget? ok? super goodies :)

• GMO detective v2 for 13h

-budget 300-400euros: ok? awesome discussion certain

• Océane et Luc ?? for 15h30

budget? what??

• Maurice volunteers to do demos and give out the flying disks again for this party!
• others ??
  demos of OpenFlexure by RA in inner sanctum, and moss etc in biolab
  of ?? (bioprinter? living instrument(s), radiation detector, other??)
• Récupérer emails sur porte salle de réunion => Yann as Secretary + Raffael for the Coop will email our neighbors to invite them for Oct 5
• what else?

OpenFoodRepo DNA

Olivier (5min) Next workshop for 2Nov (to be confirmed)

• to make Eventbrite for Tickets etc (by Talia again?)
• to confirm consumables and double check on SwissDeCode person
• define Hackuarium organisation team and participants

SciComm 7min talk practice

• For Speed Talk

La recherche participative pour la santé publique

• 18sept ??time?? For event in Bienne 19/20Sept RA

Visits

• GOSH guy from Germany, Kaspar, also worked with UK lab on OpenFlexure - meeting in Zurich 19sept.
  
• Super Biofabbing Guy from Indonesia, Geger tempeh/bioart/plus... potentially for 2 week residency with Anna B and Utopiana? - sent budget for visit, about 1200chf -to get funding? if half with Anna, mainly covered by mini-grant, possible. (RA talking with AB)
• others?

other events

• 1000ecologies - 10sept-10oct Geneva (including Hackteria 'lab') - RA to go jeudi 12sept
• Fête de la Science, Ferney Voltaire (12oct) - RA talk (de la programme...)

La Science Ouverte et Participative! 15h – 15h45 À partir de 12 ans La science ouverte est un mouvement visant à rendre la recherche scientifique et les données qu’elle produit accessibles à tous et dans tous les niveaux de la société. Animé par Rachel ARONOFF Association Hackuarium (ideas for hands-on?) à remplir: le formulaire pour connaitre la quantité de déchets que votre stand va produire :

• Report on Numerik Games please Rachel/Esther: was it worth the efforts? YES! very cool & about 12 people signed up for further info etc (newsletter inscr)
• EPFL 50y & CERN Open Days next WE: who's going to what, if any? - Octanis will have Portes Ouvertes stand
• Walder Wyss Startup Desk meetup last week (Yann)
• Lille Cité du Design (2020) / Festival de la Cité (juillet 2020): wanna join Dans La Drêche?
• 31 oct night at Musée de la Main??

Point 5: demande de micro-grant Dans La Drêche

Dans La Drêche

• Avancées ces dernirs mois
• Equipe (membership Noëmi ?)
• Dossier Maladière + séchage futur dans le jardin
• Budget
• Contreparties rapport et autres de la micro-grant

? team working on this at Hackuarium? presentation?? or just for Ferney-Voltaire 'fête'??

Quelle procédure pour les micro-grants des projets de membres ?

• email à comité - 3 oks et ok...
• Form (retrouver celui de Yann P. ?)
• Blog post
• a Leader from the Board, by default Secretary and Treasurer will follow up

Point 6: Kid's Science Club

RA (5min)

• To welcome youngsters to lab every Weds afternoon.
• Help of Octanis/Polymeka?
• Maurice also ready to help (so chem)!
• others? RA contacts at Ecublens school (Colin F et Science teacher), who else?

10 week program? sign up no more than 6 kids, 9-15 years old? budget, fees?

Point 7: Nomenclature

participatory research = la recherche participative
diybio vs. dit (do it together) research vs. diwo (do it with others)
Categories in wiki - new one for 'Documentation' - should be added to more pages and encouraged for everyone, more!

• others?

Point N

Plus

• Next board meeting 9 octobre (reprise rythme 2e mercredi chaque mois)