20190911 Board Meeting

Board Meeting Agenda
Weds. September 11, 2019, 18h30-20h30 (on fera tout pour finir à 20h si possible)
Place: Hackuarium, Route de Crochy 20, CH-1024 Écublens, VD

Attendance

Chair

• Rachel

Present

Excused

Welcome (Rachel, 1 min)

• Public minutes

Get ok from all board members to upload minutes on wiki (or else discuss alternative below).

Point 1: Website updates

Yann (15min) Update on last remote work sessions with Jana' decisions/results
Questions re: future design for board member; decision to escalate to community

Point 2: Finance

Updates:

• Factures to members from Masoud? - all former crowdfunding full year supporters in progress? others?

• tax free status? -- progrès?? should we assign a comité??

• grant writing? -- missedPro Helvetiac appel de septembre ?? to confirm!

- volunteers to take the lead and/or help for more fundraising? - lottery attempt again? others?

Point 3: Insurance

• for unpaid employees/stagiaires need accident insurance coverage (even for outside of job).
• before we counted on UniverCité for this when signing contracts with stagiaires of EPFL)

definitely worth it! need to get offers (Octanis uses Balois)

Point 4: Events

5 year party, 5 oct

• budget (shalf? -- prix vin + fromage avant le 31.8) . RSVP date set with newsletter 27sept :) autre progrès ??
• T-shirt making: qui a réussi demander un devis pour 100 tees ?
• beemos workshop 11am

budget? ok? super goodies :)

• GMO detective v2 for 13h

-budget 300-400euros: ok? awesome discussion certain

• Océane et Luc ?? for 15h30

budget? what??

• Maurice volunteers to do demos and give out the flying disks again for this party!
• others ??
  demos of OpenFlexure by RA in inner sanctum, and moss etc in biolab
  of ?? (bioprinter? living instrument(s), radiation detector, other??)
• what else?

SciComm 7min talk practice

18sept ??time??

Visit by Kaspar

GOSH guy from Germany, also worked with UK lab on OpenFlexure - meeting in Zurich 19sept.

other events

• Fête de la Science, Ferney Voltaire (Oct)
• Report on Numerik Games please Rachel/Esther: was it worth the efforts?
• EPFL 50y & CERN Open Days next WE: who's going to what, if any?
• Walder Wyss Startup Desk meetup last week (Yann)
• Lille Cité du Design (2020) / Festival de la Cité (juillet 2020): wanna join Dans La Drêche?
• Récupérer emails sur porte salle de réunion => Yann as Secretary + Raffael for the Coop will email our neighbors to invite them for Oct 5

Point 5: demande de micro-grant Dans La Drêche

Dans La Drêche

• Avancées ces dernirs mois
• Equipe (membership Noëmi ?)
• Dossier Maladière + séchage futur dans le jardin
• Budget
• Contreparties rapport et autres de la micro-grant

? team working on this at Hackuarium? presentation?? or just for Ferney-Voltaire 'fête'??

Quelle procédure pour les micro-grants des membres ?

• email à comité - 3 oks et ok...
• Form (retrouver celui de Yann P. ?)
• Blog post
• a Leader from the Board, by default Secretary and Treasurer will follow up

Point 5: Kid's Science Club

RA (5min)

• To welcome youngsters to lab every Weds afternoon.
• Help of Octanis/Polymeka?
• Maurice also ready to help (so chem)!
• others?

10 week program? sign up no more than 6 kids, 9-15 years old? budget, fees?

Point N:

Plus

• Next board meeting 9 octobre (reprise rythme 2e mercredi chaque mois)