20180725 Board Meeting

Agenda of the Board Meeting

Date: Wednesday, Juli 25th, 18.30-19.30pm
Place: UniverCité, 3rd floor meeting room (MC)

Everyone is again invited to this Board Meeting, as these are such exciting times!

Chairs

• Rachel

Hello Board

(Rachel, 1 min)

Public minutes

(Rachel, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections? none

Who can keep the time?

• NAME

Items

Point1: Leman Make 2018:

(Luc, 5min)

According to an email from Rachel, there will be three tables:

• Hackuarium
• Spectro (LucP)
• BeeMoS (Olivier)

How about Octanis?

We have written the organisers to tell them there can be a Hackuarium workshop each day (20 participants x2) to make o-Foldscopes, the 'oldschool' version of the Foldscope we have used in previous workshops. However, we still need to find out if we should advertise this as a special event, and also whether we should have tickets for it all.
Rachel's last note was sent to the organisers 24juillet, donc, on peut avoir des nouvelles déjà.

We need to prepare promotional material.

• flyers
• stickers
• totebags (will count how many are left over from crowdfunding, and we should probably sell them for some limited price, I guess...)
• computer on the table to sign up to the newsletter, and maybe for a future run of T-shirts, if we can't make some soon.
  

Who can take care of this? Vanessa has a flyer ready?

Should we allocate a budget? (for the foldscopes, it was already approved, maybe for t-shirts!) Or do we have enough of everything?

Point 2: Visit for inspection of the P1 laboratory

(Rachel, 10min)

Olivier Gianina, chef de projet, Direction Générale de l’Environnement (DGE) and Ursula Jenal, a biosafety consultant with the mandate to control biosafety labs, will come visit Hackuarium on the morning of 4sept2018.

The lab needs to be more than tidied. Some broken things, like the temperature gauge of the autoclave, need to be fixed; while others, like the crazy shaker, should be put out to pasture.

Also, we have to make sure that everyone does their bit, labelling their work and cultures, and not just letting things rot...
Anyone is welcome to come and help, as general cleaning and tidying will also be good, and 'many hands make light work' !
Thanks in advance!

Point 3: Relationship with Inartis

(Gustavo, 10min)
Juliette came by last Friday, 20 July to tell us that she was tired of losing money every month and that the swiss motion (prosthetic group) would be moving into Hackuarium. Thus, we needed to make plans for another move.
We hope we convinced her that our lab is not the place for that group (which has no need for water and already uses some of our equipment), and asked what we would need to pay as rent to sort the whole thing out. Sam made a striking call for an amount to pay (about 2400chf), and said we can do it together...
Juliette promised to provide two possible options for us to rent and/or move by this Monday, 23July.
As of 19h 24july, we still have no proposition to discuss. <brY For now, we expect to wait and see...
We also will continue to work on plans toward a more sustainable Hackuarium...
Sam might have some words to add in that regard...

Point 4: GOSH2018

(Rachel, 5min)

I am now promised a travel stipend of 750USD for the travel to Shenzhen for GOSH2018. This can only cover visa and travel costs, not accommodation.
However, Sam, who registered as an Octanis member, was not so lucky...
Can Hackuarium provide support for accommodation for Rachel and in general for Sam?? (when RA first looked, the round trip flight was about 1000 chf...)

==Point 5: