Agenda of the General Assembly

Date: Mercredi 7 mars 2018, 19h30-21h30
Date: Wednesday, March 7th 2018, 19.30-21.30

Lieu: 3ème étage, Ateliers de Renens, Chemin du Closel 5, 1020 renens
Place: 3rd floor, Ateliers de Renens, Chemin du Closel 5, 1020 Renens

Pour rappel, les status de l'association Hackuarium sont disponibles ici.
As a reminder, the status of the Hackuarium association can be found here (in French only).

Note: Cette assemblée générale sera tenue principalement en français si la majorité des membres présents n'y voit pas d'inconvénient. Tout membre est libre de parler dans sa langue de prédilection, sachant que la majorité parle français et anglais. La documentation ci-dessous est en anglais pour permettre aux participants qui ne parleraient pas le français de prendre connaissance des sujet. Si vous ne parlez pas l'anglais, n'hésitez-pas à demander une traduction de cet agenda au comité de l'association. Nous nous efforceront de répondre aux requêtes, dans la mesure de nos moyens.

Notice: This General Assembly will be mostly held in French, as long as the majority of members feels comfortable with it. If you do not speak any French, the following document contains all points at the agenda. If you have any question, please contact the committee.

Composition

Chair

Vanessa and Rachel as co-presidents

Present

(22 people in total)

Vanessa Lorenzo
Rachel Aronoff
Luc Henry
Luc Patiny
Florian Patiny
Océane Patiny
Anne-Laure Pittet
Gianpaolo Rando
Daniel Hernandez +1
Gustavo Santa Maria
Olivier Emery
Sam Sulaimanov
Hassan Alipour
Roger Erismann
Adrien Oulevey
Raffael Tschui
Eric Pinto Figueroa
Joël Cristin

Excused

Yann Heurtaux
Yann Pierson

Items

Welcome address

(Vanessa and Rachel, 2 min)
Notes: ici

Summary of the past year's activities

(Vanessa and Rachel, 30 min)

Approval of Financial Statement + Board Discharge

(Vanessa, 5min)

Financial statement

(Luc, 10 min)

Les auditeurs aux comptes élus lors de l'AG de février 2017, Anne-Laure Pittet et Yann Heurtaux, attestent avoir vérifié les comptes et justificatifs pour 2017 fournis par Luc en sa qualité de trésorier par intérim. Ils ont été trouvés de bonne foi, et tenus dans le respect des meilleurs intérêts de l'association.

Label	In	Out	Total
Solde du compte (31.12.2016)	5293.95
Cotisations 2017	5760.00
Dons 2017	60.00
Cartes 2017	250.00
Projets 2017	13986.48
Crowdfunding	21636.00
Total In	46986.43
Dépenses projets		8585.83
Minigrants		997.42
Evénements		2475.74
Matériel et consommables		1853.26
Infrastructures		766.25
Website		0
Frais divers		100.00
Frais bancaires		48.00
Total Out		14826.50
Exercice 2017			32159.93

Board Discharge

The composition of the board since the last general assembly (February 2017) was as follows:

Co-Presidents: Vanessa Lorenzo and Rachel Aronoff
Secretary and Treasurer: Luc Henry
Lab Manager: Gustavo Santa Maria
Information technology & Infrastructure: Sam Sulaimanov
Talent scout and evangelist: Gianpaolo Rando
Talent scout and evangelist: Daniel Hernandez
Events and coordinator: Anne-Laure Pittet
Online Communications: Yann Pierson
Community: Yann "shalf" Heurtaux

Yann Pierson and Yann Heurtaux wrote to the board (on XX.XX.XX and 23.01.2018 respectively) to announced their desire to leave their responsibility at the board immediately. They are also officially discharged now.

General updates

Status of les Ateliers de Renens

Invited speaker - Marie Udry (pour le collectif des usagers du Makerspace) (10 min)

Status of labos: 'hacker' space and P1

Gustavo (15 min)
Rachel (5 min)

Next 'Intro to Biosecurity' training Friday 16mar @ 14h30!

Election: Board

(Vanessa, 15 min)

Renewals

All board member positions are up for election. Please contact any of the current board members if you would like to be a candidate.
Toutes les positions sont à repourvoir. Veuillez vous annoncer auprès d'un membre du comité si vous désirez être sur la liste des candidats.

The roles of committee members are distributed at the board meeting and subsequently communicated by email to all members.
Les rôles des members du comité seront distribués à la réunion du comité et communiqués par email à tous les membres.

Candidates

Vanessa Lorenzo

This year has been intense, passionating and full of challenges (new space, position ourselves with new UC status, P1 up and running, biosafety, crowdfunding, biofabbing, recruiting of new members, Makerspace negotiations, etc) that we have overcome with sucess, however, from now on I cannot invest myself enough to lead the assotiation due to professional incompatibilities. Nevertheless, I would like to continue helping our assotiation as a board member and keep boosting art, design and science collisions.

Luc Henry

WHY: I would like to continue helping the association with the organisation of the logistics (as the Secretary and Treasurer) until the end of July 2018. I already announce that I will stay a member but will not take any responsibility anymore from August 1st 2018. I believe it is time for the association to renew its board and find other candidates who can take responsibility for its existence.

Gustavo - Board member / Lab manager
Rachel Aronoff - Board member / co-pres, biosecurity, autre
Anne-Laure Pittet comme évangéliste - Board member
Gianpaolo Rando comme hyper connector - Board member
Sam comme web guru et inspirateur
Massoud comme expert
Olivier comme communication organisateur

Auditeurs comptes

Anne-Laure
Eric

New members and onboarding

How to join?

- write to hello@hackuarium.ch 

- read this page about joining 

- fill in form from website 

- pay monthly fee (20 CHF per month) 

- ask for a card

New members?

Anyone willing to join now? Go talk to Vanessa Lorenzo and Rachel Aronoff

Update Projects

Any project that wish to present an update should do so at this point. (opportunity for team formation?)

Living Instruments

(Luc, 5 min)

The piece was performed at three locations in 2017.

3 April 2017: OTO Project - Instruments exhibition and workshop
4 April 2017: Concert - Kammer Klang series, Cafe OTO, London, UK
20-21 May 2017: Exhibition and performance during the Nuit des Musées - Centre Dürrenmatt, Neuchâtel, Switzerland
8 September 2017: Concert - Klang Moor Schopfe Festival, Gaïs, Switzerland

We also presented the project to the Octanis association at EPFL on 5 December 2017.

BeerDecoded

(Luc, 5 min)

The project was initiated in 2014 by Gianpaolo Rando as an iteration of the Open Food DNA project.

The scientific results of the project were published in a peer-reviewed journal article in October 2017. This article is entitled "BeerDeCoded: the open beer metagenome project" and is available open access on the F1000 research website.

AGiR! for Genomic integrity

The intern, Anna Dussuet, helped over 8 weeks during last summer, also for the move and the Montreux Clean Beach project, especially trying to get the comet assay to work with 'kitchen ingredients' and without fluorescence. Both efforts are still quite a challenge, but some progress was made!
New internships are now being offered for next summer, for making identification of micronuclei from images 'automatic' and for the comet procedure and cheek cell 'chip' idea. Open-sourcing DNA damage detection workshops were held already in Brussels and London, and the crowdfunding donors will get their special edition 17march.
An open workshop is being advertised now for 21April. Please spread the word! Tickets are 2for1 to 'do it together'!

SimpleSpectro

(Luc P, 5 min)

This was a new project that we started in June 2017. The idea is to create a basic spectrophotometer that nevertheless has scientific applications. In 9 months we went from a prototype to a small production of 20 spectrophotometers. We had the opportunity to present it in Madrid (Workshop) as well as in Colombia (Education).

https://github.com/hackuarium/simple-spectro

If you want to help you are welcome ! Chemistry, biology or ecology for applications, electronic to prepare the next version !

Closing remarks

Vanessa (2 min)

End of the formal part of the General Assembly

Open Discussion

Update Association

For 25 min, we can discuss the philosophy, the role and the format of the association and it's activities. The whole community needs to get involved.

Philosophy

In this section we will discuss what is the unique philosophy of Hackuarium.

What makes our initiatives different from other initiatives in science, education, innovation, entrepreneurship
Why are we interested in doing the things we do the way we do them?
Should everyone pledge to support this philosophy first, and then their personal interest?
Should we support projects that have a commercial goal? in which terms?
Wiki and documentation, something we should firmly encourage (again)? How?
Do we get involved in EU programmes, ECSA conferences, etc? How to position ourselves? How is our participation be different from other academic partners?

Hackuarium is already listed as a consortium member for one EU grant on nature-based solutions for better cities, called NBCITY. The coordinator of the consortium (Gabriel Perez) is from Spain, and we were initially invited because of Vanessa's contact in Vienna (Johannes Kisser).
The 1st short description was already submitted. If it passes, we will contribute to the long proposal (Hackuarium role esp in citizen science projects: urban gardens, mycelium, etc).

Role

In this section we will discuss what is the unique value proposition for Hackuarium.

What role should the association have in this context?
Who composes the target audience?
What is the added value for individuals?
How does Hackuarium get the credit / contrapartie ?

Governance

In this section we will discuss what what is the best way to reach these goals.

How to have a community-driven association while ensuring that milestones are achieved? The football team vs autonomous approach?
Hackuarium has a form of central control in the board membership, but this also generally welcomes external input (for example, during the crowdfunding campaign).
Should Hackuarium have a media representative? (Eg. Acknowledge certain members having bigger media presence, how to balance / credit)

Activities

In this section we will discuss what is the concrete actions Hackuarium members should take to fulfil the role of the association and respect its philosophical goals.

What sort of activities should be organised by Hackuarium?
What should be the message to the outside world (media, public)?
Who should be responsible for these activities?
Tasks: How to communicate them and get the chance members out of the board to take part?

Future

all member discussion (15 min)

Next events

See the dedicated page.

Proposition Contribution et Access MakerSpace

Vanessa (10 min)
En tant que Hackuarium, nous soutenons le Makerspace en tant que lieu et communauté soeur a la notre et précieuse pour la partie prototypage de nos idées. Nous voulons continuer à contribuer pour le faire vivre dans les meilleures conditions pour tous. Cependant, nous comprenons qu'il y a une autre situation sur la table et, afin de trouver un terrain d'entente pour permettre à nos membres d'avoir accès et de contribuer à votre communauté, j'aimerais que vous nous aidons à clarifier ces points:

Status précédent

Tous les membres Hackuarium ont eu un accès complet à l'atelier depuis 2014, puis en 2015 a été limité aux mercredis soir et vendredi toute la journée. Maintenant, la situation n'est pas claire. Nous aimerions revenir au status 2015 (accès libre aux membres, limité si vous le considérez, en jours de utilisation mercredi soir-vendredi journée). Comment Hackuarium peut-il contribuer à ce que cela se produise? Nous sommes actuellement 3-5 personnes à utiliser ponctuellement le Makerspace, et nous considérons que nous avons contribué notablement, en transcendant notre condition d '"utilisateurs" à des agents actifs pour la "création de communauté". Comment cela va-t-il changer avec la situation actuelle? Comment contribuer mieux en tant que Association?

Proposition a discuter avec nos membres et représentantes du Makerspace: Nous recherchons un accès garanti pour nos membres Hackuarium tout au long de l'année et nous profiterons de l'AG pour donner une proposition pour decider entre tous nos membres qui seront présents à la réunion annuelle.

Option A

Comment pouvons-nous contribuer à Made @ UC ou à l'Association des utilisateurs de Made @ UC? Par exemple: Nous contribuons à Made @ UC 20% (un jour par semaine) et nous avons accordé l'accès à Made@UC. Comment l'articuler, usagers bénévoles, calendrier (a discuter lors de notre assemblé extraordinaire).

Option B

Hackuarium contribue avec 3-5 adhésions au prix d'association (600 CHF) et nous avons un accès complet à Made@UC.

Option C

Vos propositions.

20180307 OH192