20171206 Board Meeting

Agenda of the Board Meeting

Date: Wednesday, December 6th, 20.00-22.00pm
Place: UniverCité, 2rd floor meeting room (co-working space)

Everyone is again invited to this Board Meeting, as these are such exciting times!

Chairs

• Vanessa et Rachel

Excused

• Gustavo

Items

Hello Board

(Rachel, 1 min)

Point 0: Public minutes

(Luc, 5 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections?

• XXX

General comment from the Secretary as at the last meeting:

• Please only plan to discuss topics that need discussion.
• Information points can be read by members of the committee (in which case, just write "for information" with no dedicated time)
• Decision should be explicitly named "vote" with a clear Yes/No question
• Discussion should be explicitly named with a clear open question

Who can keep the time?

• XXX

Point 1: Crowdfunding

Final Outcomes

(Rachel, 5 min)

Perk Planning

(Anne-Laure, 10min)

Workshop Planning

(Rachel, Vanessa, 5min)

All workshops announced in the crowdfunding campaign need to be scheduled.

Who can take care of setting dates with doodle and coordinating with workshops leads?

Do we want to provide minimal support for them (and coordination of sign-ups)?

Notes to donors

(Luc, 5min)

This is the most important part, because we don't want to spam donors with lots of back and forth.
We need to make sure to:
1) thank everyone profusely
2) follow their wishes for the donations (esp fave project sponsors etc)
3) determine choices for T-shirts (color/size)
4) get full addresses sorted for shipping of various things (totes, T-shirts, chocolates)
5) get workshops scheduled (as above)
6) other?

Point 2: last event summaries

#OH 178 Alienated Landscapes

(Vanessa, 2min)

SWILABS and other public lab collagorations

(Rachel, Vanessa, 5min) Meeting in Lugano for the Swiss Public Lab network, attended by Rachel and Vanessa
New association to be formed, incuding Hackteria colleagues and Eprouvette gals.

Activities for future big meeting in Geneva, ECSITE, next summer.
Who is interested?

Collaborations with Bioscope?
Thomas Maillart wrote to say:

With Anne-Pia, Tina and Candice Yvon (Bioscope), we wish to see how we could collaborate together also with Bioscope. I had a short discussion with Luc, and we discussed some concrete steps for booting a collaboration, including having events organized first at Hackarium and then replicated at SDG Solution Space in Geneva.

Everyone ok with idea that Vanessa will meet with him in Geneva about this?

Atelier Rennens meeting

(Vanessa, 5min) Laurent VINCENS <laurent@univercite.ch>"abonnements payés membres utilisateurs de Makerspace en 2017 ou 2018"

Fondue Party

(Yann H, 5 minutes)

Point 3: P1 progress

Olivier Emery is Deputy Biosecurity Officer. X people are trained so far...

htgaa

(Dan, 5min)

Update

Point 4: Plans for 2018

Date of the GA

(Luc, 1 min)

LH: The date of the GA was decided during the board meeting on 04.10, together with the next board meeting.

ECSA

(Rachel, 2 min)

The european conference for citizen and participative science (#ECSA2018) will be taking place on 3 to 5 June 2018 in Geneva. It is organised by the European Citizen Science Association, in collaboration with the University of Geneva, Sciences et Cité, etc. We have great contact with these people, so we could get involved one way or another.

There is a call for participation open here. The deadline is January 10th 2018, so we need to get started before Christmas if we want to submit anything of good quality.

Also, Rachel stated on Slack that "members might be able to come take part for free as 'animation' (van der graaf generator, cheek cells and moss, other) - as Bruno asked previously..."

LH: can we get much more detailed information about this, so we can advertise the deal and motivate people to contribute? For example: when did Bruno suggest it? Is he the person of contact to make suggestion?

ECSITE HACKUARIUM MOBILE LAB

(X, 1 min)

LH: Who added this?

Other Future Events

(Rachel and all, 10 min)

Propositions for

• Event around lyme's disease and phage-therapy - first organisational meeting (also with BD) on 13dec 16:30.
• Wikipedia hackathon (to coord with Octanis) - on what topic?
• Hackuarium wiki hackathon
• Regular cleanups of lab space
• Presentations outside, incl. at ECSA meeting in Geneva (call for proposals is open here)
• Discussion on Science Communication (simplification vs lying)

Point 5: Fraunhofer Collaboration

(Luc, 10 minutes)

LH: I am perfectly happy being open about it, but please note that this is an ongoing discussion and the information I share are not meant to be distributed actively to anyone.

Short update

Depuis un premier contact par email le 13/12/2016, Luc discute avec des chercheurs du Fraunhofer EMFT (Allemagne) pour explorer la possibilité de faire un projet à l'échelle Européenne qui serait une collaboration entre des universités, des industries et des tiers lieux (hackerspaces, fablabs, etc). Luc était à Vienne (Autriche) le 9 novembre pour discuter des derniers développement.

Next Steps

Anyone interested in jumping in? -> concrete actions required -> commitment

Required informations for the future:

- Professional background
- What is your motivation /interest to join a project?
- What are your expectations on a project?
- Are there any "k.o. criteria" that would discourage you to join the project?
- In which fields and in which way could /would you like to contribute?

Point 8: Exonération d'impôt - vérification des comptes

(Yann H, 5 min)

Pour information, la proposition de Yann au dernier board meeting (auquel il n'a malheureusement pas pu participer) était la suivante:

• declaration (Cf. Statuts Association Hackuarium art. 2, Goal ) : Yann H is asking for a mandate from the Board to take care of it (ask the administration formally, coordinate filing the files, getting it done) c.f. Luc as Interim Treasurer
  • consequences for ease of access to P1 stuff (c.f. Rachel), free stuff (e.g. free premium Slack for NGOs)
  • check crowdfunding specifics, cf. Bénévolat Vaud
• asking as Vérificateur aux comptes (cf. Luc as Interim Treasurer, cf. Anne-Laure as same) for a mandate to contact an accountant to help us validate accounts this year (YH has a contact, et on doit demander encore deux autres - RA peut proposer une, qui à fait les verifications pour l'association DEL Basket et AGiR!)

Luc: Est-ce que Yann pourrait nous rappeler ce dont tu as besoin pour faire la vérification des comptes? Je peux boucler les comptes au 31 décembre et fournir toutes les pièces justificatives.