20171101 Board Meeting

Agenda of the Board Meeting

Date: Wednesday, November 11th, 18.30-20.30pm
Place: UniverCité, 2rd floor meeting room

Composition

Chairs

• Vanessa et Rachel

Excused

• Yann Heurtaux

Items

@Hello Board

(Rachel, 1 min)

Point 0: Public minutes

(Rachel, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 1: Crowdfunding

Progress

• 29 donateurs ont déjà promis 9091 CHF.
• Il reste 25 jours de campagne.
• Seulement 2 workshops sont pris (1x spectrophotometre, 1x DNA damage)
  • est-ce que les coûtes des workshops sont trop élevés??
  • quoi faire, si oui?? 'deux pour un'?? - déjà pour spectrophot workshop, et dans le video pour DNA Damage workshop...

à utiliser 'comment' si on ne peut pas modifier le projet soi-même!

• Further project videos and subtitles! (merci, LucP!)
• Ecrire directement vers vos entourages! Partagez l'infos sur le media sociaux!!

Distribution of perks and income

How will sending off of perks be organised?

• each project responsible for their own perks, except Hackuarium perks.
• we can organise a "perks" night to take care of it in January (after printing t-shirts and tote bags).

T-shirt sizes/colors?

• suporters will provide emails. We need to write and collect their size.

Chocolate ordering to include...

• we should anticipate this.. make sure we can order the right number and not wait too long. Rachel, can you ask for delivery time?

For funds distribution, Luc Patiny suggests this:

Je pense qu'il faut tout de même récompenser les personnes qui s'investissent le plus. Je propose que 50% du bénéfice de l'activité aille au projet qui organise l'activité et 50% aille à une caisse commune. Exemple, Olivier fait un workshop qu'il propose à 100 CHF et qui lui coute 20 CHF. Il aura droit à 40 CHF à investir dans son projet et 40 CHF iront à Hackuarium pour des mini grants.

RA voudrait qu'un accord soit fait au cas où l'on dépasse largement le but de 10k! Des projets visent 10k et reçoivent 300k!

• very unlikely..

si cela arrive, on doit avoir une plan... propositions?

• Le plan est de prévoir d'organiser un meeting avec toute la communauté de membres pour décider.

YP: Agreed with Luc. IMO if $ > 10k: [Minigrant ++ & easier; Infrastructure ++]

LH fait la proposition suivante:

• Chaque montant levé par un projet particulier va à ce projet + le même montant du booster
• Les workshops proposés sont maintenus et payés avec le booster.
• Budget évènement à décider.
• Le reste est distribué sous forme de mini-grants (selon règles habituelles).

Point 2: OH Alienated Landscapes (biosensor/pollution discussions) 29nov

(Vanessa, 10 minutes)

latest

YP: Do you plan to do it ? It would be nice to plan an event.

Point 3: Fondue party 2dec

(Yann H, 10min)

à noter, FixMe à son'Virtual Reality Hackathon' prévu pour tout le WE!
peut-être on doit coordonner avec Richard...

Point 4: Equipment from Atheris (fait faillite)

(Rachel, 10min) Marc alerted RA about possible equipment for us...
Atheris went bankrupt and there is a bunch of stuff being offered for sale.
We can go look at it in Geneva (to make rdv) after 6nov.
Who wants to go?
What can we offer??
SwissDeCode might also be interested in some of this??
or people on the pro side...

YP: Sorry for my lack of knowledge but are there ppl in the pro side?
I looked at it and IMO only some of the med sizes centri would be usefull if they can incorporate 14 and 50 ml tubes & possibly the standard Mettler scales for larger weights.

LH: We are not discussing this in this meeting.. I am ready to vote online within 24hours on a decent proposition by Gustavo, Yann P or Rachel, but as it is, I don't see any need on our side.
Is Benoit aware of this? Maybe he wants to equip the pro lab? Not our role...

Point 5: P1 lab

1 november is the first day of official activities!
The HTGAA course is already in progress and RA got last enzyme (BbsI) needed for first 'synthetic construction' from the Gruber lab at UNIL, and a couple of other bacterial strains (including a bioluminescent one - we will see tomorrow how it grew!) from the Van der Meer lab.

Point 6: Interactions with Swiss Engineers

(Rachel, 10 min) Grégoire Laufer from the Swiss Engineer group, Orif, would like to make another visit next spring!
He says how about 3 presentations of Hackuarium projects that might interest the engineers (not too heavy...)
He is most keen to hear about the Octanis nest boxes...
Other options are spectrophotometer, spectropointer, cheek cell chip challenges, or ??? (who is keen?)
The general program would be 15min talks and ending with an apero at la Nebuleuse...

btw, he also says he hopes to come 29nov!!

Point 7: Possible OH topic 'Lyme disease and hopes for Phage Therapy'

(Rachel, 5min)

Looking into all this now, also possible that Benoît will have contributions to make...
Could invite phage therapy guy from UNIL, Grégory Resch & someone who works on Lyme disease.
other ideas?

Point 8: Exonération d'impôt - vérification des comptes

(Yann, 5 min)

• declaration (Cf. Statuts Association Hackuarium art. 2, Goal ) : asking for a mandate from the Board to take care of it (ask the administration formally, coordinate filing the files, getting it done), cf. Luc as Interim Treasurer
  • consequences for ease of access to P1 stuff (cf. Rachel), free stuff (e.g. free premium Slack for NGOs)
  • check crowdfunding specifics, cf. Bénévolat Vaud
  • Vote:
• asking as Vérificateur aux comptes (cf. Luc as Interim Treasurer, cf. Anne-Laure as same) for a mandate to contact an accountant to help us validate accounts this year (YH has a contact, et on doit demander encore deux autres - RA peut proposer une, qui à fait les verifications pour l'association DEL Basket et AGiR!)
  • Vote:

Point 9: Helping crowdsource a biolab for Thomas in Cameroon

Winnie P is collecting equipment and donations for shipping to help Thomas make a public lab in Cameroon.
Can we provide some extra things?

http://reagentlab.org/bioloab-in-cameroon
they are looking into making a GoFundMe page also...

Point 10: Helping making open source insulin

Something else from WinnieP and the OpenVillage Festival.
Are people interested in collaborating on this as another Hackuarium project?
(esp for people interested in the P1 and also purification of products...)

Other Items

• Presentation for Octanis at EPFL by RA on 7nov
  

Open-Sourcing DNA Damage Detection for Citizen Science

• Maker week 'portes ouvertes' for Made@ last Sunday (did anyone make it?)