Difference between revisions of "20180118 Board Meeting"
| Line 11: | Line 11: | ||
=Chairs= | =Chairs= | ||
| − | *Vanessa et Rachel | + | * Vanessa et Rachel |
==Present== | ==Present== | ||
| − | * | + | * Luc |
==Excused== | ==Excused== | ||
| Line 23: | Line 23: | ||
==Public minutes== | ==Public minutes== | ||
| − | (Luc, | + | (Luc, 1 min) |
Get ok from all board members to upload minutes on wiki (or else discuss alternative below)<br> | Get ok from all board members to upload minutes on wiki (or else discuss alternative below)<br> | ||
| − | |||
| − | + | QUESTION: Are there any objections?<br> | |
| − | * | + | *Yes/No |
| + | |||
| + | Time keeping<br> | ||
| + | QUESTION: WHO?<br> | ||
| + | *NAME | ||
=Items= | =Items= | ||
| Line 35: | Line 38: | ||
==Point 1: Accounting 2017== | ==Point 1: Accounting 2017== | ||
(Luc, 5min) | (Luc, 5min) | ||
| + | |||
| + | * Reminder that the treasurer needs ALL receipts for transactions. Alternatively, an invoice can be produced (but no need for both). | ||
| + | * Summary of 2017 finances and how they will be presented at the [[20180307_OH192 | General Assembly]]. | ||
| + | |||
| + | QUESTION: does the board validate the reporting as it is, and let Luc present, and the "vérificateurs de comptes" report? | ||
| + | *Yes/No | ||
| + | |||
| + | ==Point 2: [[20180307_OH192 | General Assembly]] 2018== | ||
| + | (Luc, 5min) | ||
| + | |||
| + | *Reminder of the role of the General Assembly | ||
| + | |||
| + | QUESTION: what specifically do we want to present/discuss this year? | ||
| + | *ANSWER | ||
| + | |||
| + | ==Point 3: == | ||
| + | (Luc, 5min) | ||
| + | |||
| + | |||
| + | QUESTION: does the board validate the reporting as it is, and let Luc present, and the "vérificateurs de comptes" report? | ||
| + | *Yes/No | ||
==Point 2: Crowdfunding== | ==Point 2: Crowdfunding== | ||
| − | (Rachel, | + | (Rachel, 0min) |
===Perk wrapup=== | ===Perk wrapup=== | ||
| + | |||
| + | Luc: PLEASE DESCRIBE HERE IN 2 SENTENCES.. NO NEED TO DISCUSS if there is nothing missing, in which case just assign tasks.<br> | ||
===Workshop Schedule=== | ===Workshop Schedule=== | ||
| + | Luc: PLEASE MAKE A PROPOSITION HERE, with clear question<br> | ||
| + | QUESTION: | ||
| + | *ANSWER | ||
==Point 3: UC coordination/space/agreement== | ==Point 3: UC coordination/space/agreement== | ||
| Line 49: | Line 78: | ||
To discuss with Benoît and Juliette, clarify needs/hopes and space... <br> | To discuss with Benoît and Juliette, clarify needs/hopes and space... <br> | ||
| − | Luc: | + | QUESTION: |
| + | *ANSWER | ||
| + | |||
| + | Luc: WHAT IS THE PURPOSE of this discussion? Do we have needs/hopes and what are they?<br> | ||
==Point 4: Future Event Proposals/Scheduling== | ==Point 4: Future Event Proposals/Scheduling== | ||
| Line 56: | Line 88: | ||
Already planned:<br> | Already planned:<br> | ||
| − | * OH191 February 28 - [[20180228_OH191 | EPFL iGEM team presentation]] - Luc is in charge. | + | * OH191 February 28 - [[20180228_OH191 | EPFL iGEM team presentation]] - Luc is in charge. |
| + | |||
| + | QUESTION: Luc requests 100.- minigrant for apéro | ||
| + | *Yes/No | ||
| + | |||
| + | The following events need to be planned.<br> | ||
| − | + | QUESTION: Who is taking responsibility?<br> | |
| + | *NAME FOR EACH | ||
:<li>'''2018.05.02''' Wednesday 19:30-22:00: [[20190502_OH200 | 200 weeks of Hackuarium]] - Should we celebrate? Let us know how! | :<li>'''2018.05.02''' Wednesday 19:30-22:00: [[20190502_OH200 | 200 weeks of Hackuarium]] - Should we celebrate? Let us know how! | ||
| − | Who is in charge? Program, advertisement, apéro, etc.<br> | + | QUESTION: Who is in charge? Program, advertisement, apéro, etc.<br> |
| + | *NAME | ||
:<li>'''2018.03.07''' Wednesday 19:30-22:00: [[20180307_OH192 | General Assembly]] - Annual meeting of the members (all visitors welcome!) | :<li>'''2018.03.07''' Wednesday 19:30-22:00: [[20180307_OH192 | General Assembly]] - Annual meeting of the members (all visitors welcome!) | ||
| − | Who is in charge? | + | QUESTION: Who is in charge? Program, advertisement, apéro, etc.<br> |
| − | Luc: I | + | *NAME |
| + | |||
| + | Luc: I can draft agenda, send an email to all members tomorrow (January 19th), and collect content with deadline for agenda points on 26th January. We then validate all at the next [[20180208_Board_Meeting | board meeting]] so I can send an invitation to all members on that day. | ||
* Phagetherapy and Lyme disease, public presentations (a Weds in March?) | * Phagetherapy and Lyme disease, public presentations (a Weds in March?) | ||
| + | QUESTION: Who is in charge? Program, advertisement, apéro, etc.<br> | ||
| + | *NAME | ||
| + | |||
Luc: Just pick a date and build a program -> share by email (date, list of speakers, budget) asap | Luc: Just pick a date and build a program -> share by email (date, list of speakers, budget) asap | ||
| + | |||
* Hackuarium Wiki Hackathon (a Saturday soon?) | * Hackuarium Wiki Hackathon (a Saturday soon?) | ||
| + | QUESTION: Who is in charge? Program, advertisement, apéro, etc.<br> | ||
| + | *NAME | ||
| + | |||
Luc: Just pick a date and build a program | Luc: Just pick a date and build a program | ||
| + | |||
* Hackuarium Wikipedia Hackathon (two days, Tuesday eve at EPFL with Octanis, Weds eve at Hackuarium. if yes, when?) | * Hackuarium Wikipedia Hackathon (two days, Tuesday eve at EPFL with Octanis, Weds eve at Hackuarium. if yes, when?) | ||
| + | QUESTION: Who is in charge? Program, advertisement, apéro, etc.<br> | ||
| + | *NAME | ||
| + | |||
Luc: What's the difference with the above? | Luc: What's the difference with the above? | ||
| + | |||
* Hackuarium Lab Cleanup (a Sunday soon?) | * Hackuarium Lab Cleanup (a Sunday soon?) | ||
| + | QUESTION: Who is in charge? Program, advertisement, apéro, etc.<br> | ||
| + | *NAME | ||
| + | |||
Luc: Just pick a date and advertise! | Luc: Just pick a date and advertise! | ||
| + | |||
* Leman Make, 29-30sept | * Leman Make, 29-30sept | ||
| − | Who wants to take the lead on organising Hackuarium participation? | + | QUESTION: Who wants to take the lead on organising Hackuarium participation?<br> |
| + | *NAME | ||
| + | |||
==Point 5: Next Meetings== | ==Point 5: Next Meetings== | ||
The next board meetings are scheduled for 8feb, and 29mar. <br> | The next board meetings are scheduled for 8feb, and 29mar. <br> | ||
| − | + | ||
| − | RA agrees | + | QUESTION: Ok if we do a Doodle for one Tuesday/Thursday each month (in April-May-June-July)?<br> |
| + | |||
| + | Luc: can make the propostion<br> | ||
| + | RA: agrees on the Doodle<br> | ||
==Point 6: == | ==Point 6: == | ||
| + | Anything else?<br> | ||
[[Category:Board Meetings]] | [[Category:Board Meetings]] | ||
Revision as of 11:01, 9 January 2018
Agenda of the Board Meeting
Date: Thursday, January 18th, 19.00-21.00pm
Place: UniverCité, 3rd floor "Salle Tournesol" meeting room
Everyone is again invited to this Board Meeting, as these are such exciting times!
Chairs
- Vanessa et Rachel
Present
- Luc
Excused
Hello Board
(Rachel, 1 min)
Public minutes
(Luc, 1 min)
Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
QUESTION: Are there any objections?
- Yes/No
Time keeping
QUESTION: WHO?
- NAME
Items
Point 1: Accounting 2017
(Luc, 5min)
- Reminder that the treasurer needs ALL receipts for transactions. Alternatively, an invoice can be produced (but no need for both).
- Summary of 2017 finances and how they will be presented at the General Assembly.
QUESTION: does the board validate the reporting as it is, and let Luc present, and the "vérificateurs de comptes" report?
- Yes/No
Point 2: General Assembly 2018
(Luc, 5min)
- Reminder of the role of the General Assembly
QUESTION: what specifically do we want to present/discuss this year?
- ANSWER
Point 3:
(Luc, 5min)
QUESTION: does the board validate the reporting as it is, and let Luc present, and the "vérificateurs de comptes" report?
- Yes/No
Point 2: Crowdfunding
(Rachel, 0min)
Perk wrapup
Luc: PLEASE DESCRIBE HERE IN 2 SENTENCES.. NO NEED TO DISCUSS if there is nothing missing, in which case just assign tasks.
Workshop Schedule
Luc: PLEASE MAKE A PROPOSITION HERE, with clear question
QUESTION:
- ANSWER
Point 3: UC coordination/space/agreement
(WHO, 2min)
To discuss with Benoît and Juliette, clarify needs/hopes and space...
QUESTION:
- ANSWER
Luc: WHAT IS THE PURPOSE of this discussion? Do we have needs/hopes and what are they?
Point 4: Future Event Proposals/Scheduling
(Rachel, 10min)
Already planned:
- OH191 February 28 - EPFL iGEM team presentation - Luc is in charge.
QUESTION: Luc requests 100.- minigrant for apéro
- Yes/No
The following events need to be planned.
QUESTION: Who is taking responsibility?
- NAME FOR EACH
- 2018.05.02 Wednesday 19:30-22:00: 200 weeks of Hackuarium - Should we celebrate? Let us know how!
QUESTION: Who is in charge? Program, advertisement, apéro, etc.
- NAME
- 2018.03.07 Wednesday 19:30-22:00: General Assembly - Annual meeting of the members (all visitors welcome!)
QUESTION: Who is in charge? Program, advertisement, apéro, etc.
- NAME
Luc: I can draft agenda, send an email to all members tomorrow (January 19th), and collect content with deadline for agenda points on 26th January. We then validate all at the next board meeting so I can send an invitation to all members on that day.
- Phagetherapy and Lyme disease, public presentations (a Weds in March?)
QUESTION: Who is in charge? Program, advertisement, apéro, etc.
- NAME
Luc: Just pick a date and build a program -> share by email (date, list of speakers, budget) asap
- Hackuarium Wiki Hackathon (a Saturday soon?)
QUESTION: Who is in charge? Program, advertisement, apéro, etc.
- NAME
Luc: Just pick a date and build a program
- Hackuarium Wikipedia Hackathon (two days, Tuesday eve at EPFL with Octanis, Weds eve at Hackuarium. if yes, when?)
QUESTION: Who is in charge? Program, advertisement, apéro, etc.
- NAME
Luc: What's the difference with the above?
- Hackuarium Lab Cleanup (a Sunday soon?)
QUESTION: Who is in charge? Program, advertisement, apéro, etc.
- NAME
Luc: Just pick a date and advertise!
- Leman Make, 29-30sept
QUESTION: Who wants to take the lead on organising Hackuarium participation?
- NAME
Point 5: Next Meetings
The next board meetings are scheduled for 8feb, and 29mar.
QUESTION: Ok if we do a Doodle for one Tuesday/Thursday each month (in April-May-June-July)?
Luc: can make the propostion
RA: agrees on the Doodle
Point 6:
Anything else?