20170607 Board Meeting

Agenda of the Board Meeting

Date: Wednesday, June 7th, 19.30-21.30pm
Place: UniverCité, 3rd floor meeting room

Composition

Chairpeople

• Vanessa & Rachel

Present

• Vanessa
• Anne-Laure
• Rachel
• Gianpaolo
• Gustavo
• Luc

Excused

• Yann Heurtaux
• Yann Pierson
• Daniel
• Sam
• Anna

Items

@Hello Board

(Vanessa, 1 min)

Point 0: Public minutes

(Rachel, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 1: Financial Report

Will be asked at next board meeting

Point 2: Moving into the New space

(Vanessa, 10 minutes)

Practical Questions

Luc: is the date confirmed? 24-25 June?
Rachel: asked Christophe for confirmation
Luc: when do we get this confirmation?

Yes, the moving will be done on June 24th

Move: Action plan

• Wednesday 14 June: 19h-21h evening Design of the Space: planification, attribution of tasks
  

• Week 19-23 June: all day packing and moving with Gustavo
  

• Saturday 24 June: 10h-19h with tea time cake party (bring your own lunch)
  

Moving team

Gustavo takes the lead.

How did it work for the move down to the 1st floor?

People packed their own stuff, then the furniture and the instruments were moved, then the

Who will be 'lead' member, to contact everyone and make sure we have enough people?

From EGA sign up list, these people are available for moving on Saturday 24th

Gianpaolo, Anne-Laure, Océane, Olivier Emery, Rachel and Vanessa, said they could help during the moving weekend (24-25th June? - RA asked Christophe for confirmation)

• New stuff: Racks? Sofa?

Yes for storage
But we do not get any new furniture before we move (and test the space for at least 2 months)

Inauguration

• Day-long UC event 27 June. Who is signed up?
  
• Tidy up, participative hacks and show off. (visitors!)
  

• Hackuarium special event seems like a good idea??

Vanessa: Je suggere parler avec l'organisation, dans le programme [1] il n'y a pas des reference à Biohacking / DIYBio / maker / opensource.

Point 3: Crowdfunding campaign

(Vanessa, 15 min)

UC Interactions

• Upcoming Meeting between Benoit and Luc

• • items for discussion

- What value do we bring?

- 
- example of people interested in renting space, running
- visibility (press, visitors, etc..)

• • outcome(s) desired

Working groups

Decide on precise timeline and responsibilities NOW!

Then give tasks to working groups.
from EGA sign up list: Ana, Adrian, Olivier, and Rachel were only ones who signed on for campaign specifically.
Gianpaolo, Vanessa, Rachel and Adrian said they would help with communication.
Ana, Sam, Olivier, Vanessa and Rachel said they would help with perks.
Who else is willing to do what ???
What else should happen when Luc meets Benoit?

• Storytellers (STELL)
  • you?
• Communication (COMMS)
  • you?
• Reward designers (RWD)
  • you?
• Cash-Flow Team (CASH)
  • you?
• Logistics (LOG)
  • you?
• More...?

Notes on Workshopology

• Each "Workshop Leader" is responsible of the team planning, budget (costs and pricing), materials, participants.
• So far, response from the future "workshopology board":
  
  • Oceane Patiny, Luc Patiny, Olivier Emery, Gustavo Santamaria, Rachel Aronoff, Roger Erismann, Vanessa Lorenzo, Sam Sulaimanov.
    
  • Needs to be broken down by topic.
  • Best would be to have 2 workshops a month for the 6 months of the winter (October-March) -> 12 dates (each workshop can happen twice -> 6 workshops.

Point 4: Other Business

Biofabbing Convergence: Update

(Vanessa, 2 min)

• Big thank you and... future "business"???:
  
  • Khardana School, Nepal. Contact and funding.
    
  • MIT event, Boston. Contact and funding.
    
  • | DIY Fair-Play important notes here, EU, funding and more
    
  • Hackuarium lab microfuge

Steiner School visit

(Rachel, 1 min)

• Big thank yous to Vanessa, Gustavo, Dan, and Marc W for the successful visit 22 May!
• Wiki with info: http://wiki.hackuarium.ch/w/Foldscope#Steiner_School_Student_visit

Mozilla Mini-Science Grant

(Rachel 1 min)

• Application in for project: Personally Tracking Levels of DNA Damage for Citizen Science
  
• Budget especially for making and testing the fluorescence Foldscopes and getting ready for Cheek Cell citizen science data.
  
• Workshops for November 2017, and February 2018, with big week-long workshop for March 2018, in plan.
  
• Announcement expected end of the month (unlikely to be awarded, but positive feedback already about project)...

Lab Visitor Tally List

(Rachel 1 min)

• Spreadsheet for keeping track of lab visitors, esp large touring groups who want 'open lab' spiel...

This idea can also help document our 'added value' for UC.
Please 'bookmark' this spreadsheet in your devices (get link from Board slack), and fill it in when people come to lab!

Montreux Clean Beach Project 3

(Rachel 1 min)

• water sampling for microbial analyses beginning!

Monday 'data collection,' sampling, and plating, Tuesday/Weds scoring 12 June-3 August
Help is welcome!

Radio Griff

• reportage pour GRRIF

Guillaume Truffer will come at 14:00 on Friday 9 june, if someone wants to talk about their project for the radio! (podcast, too...)