Difference between revisions of "20190911 Board Meeting"
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'''Board Meeting Agenda''' <br> | '''Board Meeting Agenda''' <br> | ||
| − | Weds. September 11, 2019 | + | Weds. September 11, 2019, 18h30-20h30 (on fera tout pour finir à 20h si possible) |
<br> | <br> | ||
Place: Hackuarium, Route de Crochy 20, CH-1024 Écublens, VD | Place: Hackuarium, Route de Crochy 20, CH-1024 Écublens, VD | ||
| Line 16: | Line 16: | ||
'''Present''' | '''Present''' | ||
| + | Yann H | ||
| + | Anne-Laure | ||
| + | Olivier | ||
| + | Joel | ||
| + | Esther | ||
'''Excused''' | '''Excused''' | ||
| + | Vanessa | ||
| + | Masoud (asked for remote, wasn't planned/practical enough, we saw the message too late) | ||
| Line 31: | Line 38: | ||
=Point 1: Website updates= | =Point 1: Website updates= | ||
| − | Yann ( | + | Yann (15min) |
| − | Update on last | + | Update on last remote work sessions with Jana' decisions/results : there will be sprints starting end of next week<br> |
| − | + | Questions re: future design for board member; decision to escalate to community<br> | |
| + | Besoins <br> | ||
| + | * Olivier : formulaire de contact, coordonnées du labo, charte, accès blog / CMS, liste de nos présences sociales | ||
| + | * Anne-Laure : heures de permanence OpenHackuarium, liste des événements, liste des projets actuels | ||
| + | * Rachel : Liens vers le wiki, lien vers le slack, formulaire pour fiche projet (lié au wiki), achivs newslettr | ||
| + | * Esther : liste des membres (CRM), commentaire sur la page => forum | ||
| + | * Yann : liens vers les statuts | ||
| + | * Joel : accès modification contenu, compatible avec Mac OS 10.8 (if possible) | ||
=Point 2: Finance= | =Point 2: Finance= | ||
Updates: | Updates: | ||
| − | *Factures to members from Masoud? - all former crowdfunding full year supporters in progress? others? | + | *Factures to members from Masoud? - all former crowdfunding full year supporters in progress? others? -- Do you need some help, Masoud? |
*tax free status? -- progrès?? should we assign a comité?? | *tax free status? -- progrès?? should we assign a comité?? | ||
| + | Cf. liste Anne-Laure | ||
| + | Esther prend le leadership, avec le soutien de Yann as Secretary | ||
| − | *grant writing | + | *grant writing |
| + | missed Pro Helvetia appel de septembre ?? to confirm! -- Yes we did. Next is in December. Yann & DLD team will help for this next one | ||
| + | Action - EU https://actionproject.eu/apply-2019/ 31.10 Cf. Roger / Hammerdirt -- Rachel leads, rencontre des gens liés demain à Genève (1000 écologies). Cf. slack https://hackuarium.slack.com/archives/C485ZS0Q7/p1567439536001300?thread_ts=1567439536.001300 | ||
| + | Yann is interested for DLD. | ||
| + | Loterie: le comité s'engage a produire le premier rapport d'activité de l'histoire de l'asso (année 2019) pour fin avril 2020. Rachel : red-chef, Joel secrétaire d'édition. Yann as secretary communique les derniers rapports de la Mine. | ||
| − | + | =Point 3: Assurances/Insurance = | |
| − | + | At least two types of insurance need to be decided upon/budgeted: <br> | |
| + | * for unpaid employees/stagiaires need accident insurance coverage (even for outside of job). | ||
| + | before we counted on UniverCité for this when signing contracts with stagiaires of EPFL<br> | ||
| + | definitely worth it! say all...<br> | ||
| + | need to get offers (Octanis uses Baloise) <br> | ||
| + | => LAA, RC (registre p1 -- actif pour tous au 1.1) -- cf. Raffael/Sam | ||
| + | Esther contacte Octanis pour obtenir devis & contacts ; Anne-Laure aide | ||
| + | * for ECA extra coverage lab contents <br> | ||
| + | whole building covered by owner, but, if tragedy, all could be lost... <br> | ||
| + | costs for coverage to allow getting new, however, might seem over the top<br> | ||
| + | ??opinions | ||
| + | * Pose la question de l'actualité de l'inventaire de notre matériel vs. s'assurer pour un chiffre au doigt mouillé -- Olivier regarde l'inventaire | ||
| + | |||
| + | =Point 4: Events= | ||
==5 year party, 5 oct== | ==5 year party, 5 oct== | ||
| Line 53: | Line 86: | ||
*T-shirt making: qui a réussi demander un devis pour 100 tees ? | *T-shirt making: qui a réussi demander un devis pour 100 tees ? | ||
*beemos workshop 11am | *beemos workshop 11am | ||
| − | + | vente de miel OK | |
*GMO detective v2 for 13h | *GMO detective v2 for 13h | ||
-budget 300-400euros: ok? awesome discussion certain | -budget 300-400euros: ok? awesome discussion certain | ||
| − | *Océane et Luc ?? for 15h30 | + | -Vote: 3 pour 3 abstentions => ok |
| − | budget? what?? | + | Rachel fourni au plus vite les éléments de communication, les détails, les justificatifs... |
| + | |||
| + | *Océane et Luc ?? for 15h30. budget? what?? Let's ask Luc P. on Telegram. | ||
*Maurice volunteers to do demos and give out the flying disks again for this party! | *Maurice volunteers to do demos and give out the flying disks again for this party! | ||
| − | *others ?? <br> demos of OpenFlexure by RA in inner sanctum, and moss etc in biolab<br> of ?? (bioprinter? living instrument(s), radiation detector, other??) | + | *others ?? <br> demos of OpenFlexure by RA in inner sanctum, and moss etc in biolab<br> of ?? (bioprinter? living instrument(s), radiation detector, other?? -- Olivier Keller a confirmé. |
| − | * | + | * Récupérer emails sur porte salle de réunion (poor yield so far) => Yann as Secretary + Raffael for the Coop will email our neighbors to invite them formally for Oct 5 + ask for their newslettr details |
| + | <br> | ||
| + | |||
| + | Consensus budget 5 ans : cout de revient total à 1200.- MAX (Esther : plus pour atelier que pour bouffe)<br> | ||
| + | Prix libre et conscient pour les ateliers pour les participantes devenant membre avant le 10 oct<br> | ||
| + | <br> | ||
| + | Masoud // Esther => possible achat en ligne, cf. Revolut biz !!! (ASK YANN, the prototype, free, prepaid Mastercard has arrived, we can test and use it whenever is needed. Next step: charge money on it corresponding to the budget of what Esther will need to buy online in her role)<br> | ||
| + | <br> | ||
| + | Joel : a trouvé Lutry 16.-/tee commande avant fin de semaine, demande un devis demain pour 50 tees | ||
| + | |||
| + | |||
| + | ==OpenFoodRepo DNA== | ||
| + | Olivier (5min) | ||
| + | Next workshop for 2Nov (to be confirmed) | ||
| + | *to make Eventbrite for Tickets etc (by Talia again?) | ||
| + | *to confirm consumables and double check on SwissDeCode person | ||
| + | *define Hackuarium organisation team and participants<br> | ||
| + | - Olivier coordonne | ||
| + | - Esther aide | ||
| + | - Tâches précises seront demandées au prochain board meeting | ||
| + | |||
| − | == | + | ==SciComm 7min talk practice== |
| − | GOSH guy from Germany, also worked with UK lab on OpenFlexure - meeting in Zurich 19sept. | + | *For Speed Talk |
| + | La recherche participative pour la santé publique | ||
| + | *18sept ??time?? For event in Bienne 19/20Sept RA | ||
| + | *Cf. plan https://prezi.com/udoo3yfenns3/?utm_campaign=share&utm_medium=copy | ||
| + | |||
| + | ==Visits== | ||
| + | *GOSH guy from Germany, Kaspar, also worked with UK lab on OpenFlexure - meeting in Zurich 19sept.<br> | ||
| + | *Super Biofabbing Guy from Indonesia, Geger tempeh/bioart/plus... potentially for 2 week residency with Anna B and Utopiana? - sent budget for visit, about 1200chf -to get funding? if half with Anna, mainly covered by mini-grant, possible. (RA talking with AB for formal ask) | ||
==other events== | ==other events== | ||
| + | *[https://www.utopiana.art/en/1000-ecologies-ateliers-et-exposition 1000ecologies] - 10sept-10oct Geneva (including Hackteria 'lab') - RA to go jeudi 12sept | ||
| + | * [https://panglosslabs.org/village-des-sciences-ferney-voltaire/?lang=fr&fbclid=IwAR2e_MVbPamxCT6T6cqoo4EN_VHH0ddFezDTrx3V5BT1XCibk3facow5SfE Fête de la Science], Ferney Voltaire (12oct) - RA talk (de la programme...) | ||
| + | La Science Ouverte et Participative! | ||
| + | 15h – 15h45 | ||
| + | À partir de 12 ans La science ouverte est un mouvement visant à rendre la recherche scientifique et les données qu’elle produit accessibles à tous et dans tous les niveaux de la société. | ||
| + | Animé par Rachel ARONOFF | ||
| + | Association Hackuarium | ||
| + | (ideas for hands-on?) | ||
| + | à remplir: [https://framaforms.org/impact-environnemental-du-festival-1563880746 le formulaire] pour connaitre la quantité de déchets que votre stand va produire.<br> | ||
| + | Yann regarde à nouveau leur proposition de défraiement si pas trop tard. | ||
| + | * Report on Numerik Games please Rachel/Esther: was it worth the efforts? YES! very cool & about 12 people signed up for further info etc (newsletter inscr) | ||
| + | * EPFL 50y & CERN Open Days next WE: who's going to what, if any? - Octanis will have Portes Ouvertes stand | ||
| + | * Walder Wyss Startup Desk meetup last week (Yann: we are cool kids in the eyes of lawyers and bankers. Should we design paid workshops for them?) | ||
| + | * Lille Cité du Design (2020) / Festival de la Cité (juillet 2020): wanna join Dans La Drêche? | ||
| + | *31 oct night at Musée de la Main?? Manifestations d'intérêt par nos membres au plus tard fin septembre. | ||
| + | * | ||
| − | =Point | + | =Point 5: demande de micro-grant Dans La Drêche à venir= |
| + | == Dans La Drêche == | ||
| + | * Avancées ces dernirs mois | ||
| + | * Equipe (membership Noëmi ?) | ||
| + | * Dossier Maladière + séchage futur dans le jardin | ||
| + | * Budget : sera communiqué à Hackuarium en octobre | ||
| + | * Contreparties rapport et autres de la micro-grant | ||
| + | ? team working on this at Hackuarium? presentation?? or just for Ferney-Voltaire 'fête'?? => will be detailed in the upcoming request | ||
| + | == Quelle procédure pour les micro-grants des projets de membres ? == | ||
| + | * email à comité - 3 oks et ok... | ||
| + | * Form (retrouver celui de Yann P. ?) | ||
| + | * Blog post | ||
| + | * a Leader from the Board, by default Secretary and Treasurer will follow up | ||
| + | * Olivier & Rachel, tous 2 bénéficiaires passé d’une microgrant, produisent chacun un brouillon de blog post de max 500 mots pour donner l'exemple | ||
| + | |||
| + | =Point 6: [[Kid's Science Club]] = | ||
| + | RA (5min) | ||
| + | *To welcome youngsters to lab every Weds afternoon. | ||
| + | *Help of Octanis/Polymeka? | ||
| + | *Maurice also ready to help (so chem)! | ||
| + | *others? RA contacts at Ecublens school (Colin F et Science teacher), who else? | ||
| + | 10 week program? sign up no more than 6 kids, 9-15 years old? budget, fees? | ||
<br> | <br> | ||
| + | Board agrees it is damn cool, RA comes back to us with a short exec summary on the dedicated page<br> | ||
| + | |||
| + | =Point 7: Nomenclature= | ||
| + | |||
| + | *participatory research = la recherche participative | ||
| + | *diybio vs. dit (do it together) research vs. diwo (do it with others) | ||
| + | *citizen science vs. civic science (not all biohackers are citizen of the country they hack in; civic is about values) | ||
| + | *Categories in wiki - new one for 'Documentation' - should be added to more pages and encouraged for everyone, more! = needs further explanation from Rachel next time | ||
| + | |||
| + | |||
<br> | <br> | ||
| − | |||
'''Plus''' | '''Plus''' | ||
*Next board meeting 9 octobre (reprise rythme 2e mercredi chaque mois) | *Next board meeting 9 octobre (reprise rythme 2e mercredi chaque mois) | ||
| + | <br> | ||
| + | Wiki problems!! | ||
| + | [https://docs.google.com/document/d/1iaVkY24CGeDl1yVH60zYUuHGQ2nr0qhtT8o3GzyvcZ8/edit Agenda extras!] | ||
[[Category:Board Meetings]] | [[Category:Board Meetings]] | ||
Latest revision as of 10:27, 8 October 2019
Board Meeting Agenda
Weds. September 11, 2019, 18h30-20h30 (on fera tout pour finir à 20h si possible)
Place: Hackuarium, Route de Crochy 20, CH-1024 Écublens, VD
Attendance
Chair
- Rachel
Present
Yann H
Anne-Laure
Olivier
Joel
Esther
Excused
Vanessa
Masoud (asked for remote, wasn't planned/practical enough, we saw the message too late)
Welcome
(Rachel, 1 min)
- Public minutes
Get ok from all board members to upload minutes on wiki (or else discuss alternative below).
Point 1: Website updates
Yann (15min)
Update on last remote work sessions with Jana' decisions/results : there will be sprints starting end of next week
Questions re: future design for board member; decision to escalate to community
Besoins
- Olivier : formulaire de contact, coordonnées du labo, charte, accès blog / CMS, liste de nos présences sociales
- Anne-Laure : heures de permanence OpenHackuarium, liste des événements, liste des projets actuels
- Rachel : Liens vers le wiki, lien vers le slack, formulaire pour fiche projet (lié au wiki), achivs newslettr
- Esther : liste des membres (CRM), commentaire sur la page => forum
- Yann : liens vers les statuts
- Joel : accès modification contenu, compatible avec Mac OS 10.8 (if possible)
Point 2: Finance
Updates:
- Factures to members from Masoud? - all former crowdfunding full year supporters in progress? others? -- Do you need some help, Masoud?
- tax free status? -- progrès?? should we assign a comité??
Cf. liste Anne-Laure Esther prend le leadership, avec le soutien de Yann as Secretary
- grant writing
missed Pro Helvetia appel de septembre ?? to confirm! -- Yes we did. Next is in December. Yann & DLD team will help for this next one Action - EU https://actionproject.eu/apply-2019/ 31.10 Cf. Roger / Hammerdirt -- Rachel leads, rencontre des gens liés demain à Genève (1000 écologies). Cf. slack https://hackuarium.slack.com/archives/C485ZS0Q7/p1567439536001300?thread_ts=1567439536.001300 Yann is interested for DLD. Loterie: le comité s'engage a produire le premier rapport d'activité de l'histoire de l'asso (année 2019) pour fin avril 2020. Rachel : red-chef, Joel secrétaire d'édition. Yann as secretary communique les derniers rapports de la Mine.
Point 3: Assurances/Insurance
At least two types of insurance need to be decided upon/budgeted:
- for unpaid employees/stagiaires need accident insurance coverage (even for outside of job).
before we counted on UniverCité for this when signing contracts with stagiaires of EPFL
definitely worth it! say all...
need to get offers (Octanis uses Baloise)
=> LAA, RC (registre p1 -- actif pour tous au 1.1) -- cf. Raffael/Sam
Esther contacte Octanis pour obtenir devis & contacts ; Anne-Laure aide
- for ECA extra coverage lab contents
whole building covered by owner, but, if tragedy, all could be lost...
costs for coverage to allow getting new, however, might seem over the top
??opinions
- Pose la question de l'actualité de l'inventaire de notre matériel vs. s'assurer pour un chiffre au doigt mouillé -- Olivier regarde l'inventaire
Point 4: Events
5 year party, 5 oct
- budget (shalf? -- prix vin + fromage avant le 31.8) . RSVP date set with newsletter 27sept :) autre progrès ??
- T-shirt making: qui a réussi demander un devis pour 100 tees ?
- beemos workshop 11am
vente de miel OK
- GMO detective v2 for 13h
-budget 300-400euros: ok? awesome discussion certain -Vote: 3 pour 3 abstentions => ok Rachel fourni au plus vite les éléments de communication, les détails, les justificatifs...
- Océane et Luc ?? for 15h30. budget? what?? Let's ask Luc P. on Telegram.
- Maurice volunteers to do demos and give out the flying disks again for this party!
- others ??
demos of OpenFlexure by RA in inner sanctum, and moss etc in biolab
of ?? (bioprinter? living instrument(s), radiation detector, other?? -- Olivier Keller a confirmé. - Récupérer emails sur porte salle de réunion (poor yield so far) => Yann as Secretary + Raffael for the Coop will email our neighbors to invite them formally for Oct 5 + ask for their newslettr details
Consensus budget 5 ans : cout de revient total à 1200.- MAX (Esther : plus pour atelier que pour bouffe)
Prix libre et conscient pour les ateliers pour les participantes devenant membre avant le 10 oct
Masoud // Esther => possible achat en ligne, cf. Revolut biz !!! (ASK YANN, the prototype, free, prepaid Mastercard has arrived, we can test and use it whenever is needed. Next step: charge money on it corresponding to the budget of what Esther will need to buy online in her role)
Joel : a trouvé Lutry 16.-/tee commande avant fin de semaine, demande un devis demain pour 50 tees
OpenFoodRepo DNA
Olivier (5min) Next workshop for 2Nov (to be confirmed)
- to make Eventbrite for Tickets etc (by Talia again?)
- to confirm consumables and double check on SwissDeCode person
- define Hackuarium organisation team and participants
- Olivier coordonne - Esther aide - Tâches précises seront demandées au prochain board meeting
SciComm 7min talk practice
- For Speed Talk
La recherche participative pour la santé publique
- 18sept ??time?? For event in Bienne 19/20Sept RA
- Cf. plan https://prezi.com/udoo3yfenns3/?utm_campaign=share&utm_medium=copy
Visits
- GOSH guy from Germany, Kaspar, also worked with UK lab on OpenFlexure - meeting in Zurich 19sept.
- Super Biofabbing Guy from Indonesia, Geger tempeh/bioart/plus... potentially for 2 week residency with Anna B and Utopiana? - sent budget for visit, about 1200chf -to get funding? if half with Anna, mainly covered by mini-grant, possible. (RA talking with AB for formal ask)
other events
- 1000ecologies - 10sept-10oct Geneva (including Hackteria 'lab') - RA to go jeudi 12sept
- Fête de la Science, Ferney Voltaire (12oct) - RA talk (de la programme...)
La Science Ouverte et Participative!
15h – 15h45
À partir de 12 ans La science ouverte est un mouvement visant à rendre la recherche scientifique et les données qu’elle produit accessibles à tous et dans tous les niveaux de la société.
Animé par Rachel ARONOFF
Association Hackuarium
(ideas for hands-on?)
à remplir: le formulaire pour connaitre la quantité de déchets que votre stand va produire.
Yann regarde à nouveau leur proposition de défraiement si pas trop tard.
- Report on Numerik Games please Rachel/Esther: was it worth the efforts? YES! very cool & about 12 people signed up for further info etc (newsletter inscr)
- EPFL 50y & CERN Open Days next WE: who's going to what, if any? - Octanis will have Portes Ouvertes stand
- Walder Wyss Startup Desk meetup last week (Yann: we are cool kids in the eyes of lawyers and bankers. Should we design paid workshops for them?)
- Lille Cité du Design (2020) / Festival de la Cité (juillet 2020): wanna join Dans La Drêche?
- 31 oct night at Musée de la Main?? Manifestations d'intérêt par nos membres au plus tard fin septembre.
Point 5: demande de micro-grant Dans La Drêche à venir
Dans La Drêche
- Avancées ces dernirs mois
- Equipe (membership Noëmi ?)
- Dossier Maladière + séchage futur dans le jardin
- Budget : sera communiqué à Hackuarium en octobre
- Contreparties rapport et autres de la micro-grant
? team working on this at Hackuarium? presentation?? or just for Ferney-Voltaire 'fête'?? => will be detailed in the upcoming request
Quelle procédure pour les micro-grants des projets de membres ?
- email à comité - 3 oks et ok...
- Form (retrouver celui de Yann P. ?)
- Blog post
- a Leader from the Board, by default Secretary and Treasurer will follow up
- Olivier & Rachel, tous 2 bénéficiaires passé d’une microgrant, produisent chacun un brouillon de blog post de max 500 mots pour donner l'exemple
Point 6: Kid's Science Club
RA (5min)
- To welcome youngsters to lab every Weds afternoon.
- Help of Octanis/Polymeka?
- Maurice also ready to help (so chem)!
- others? RA contacts at Ecublens school (Colin F et Science teacher), who else?
10 week program? sign up no more than 6 kids, 9-15 years old? budget, fees?
Board agrees it is damn cool, RA comes back to us with a short exec summary on the dedicated page
Point 7: Nomenclature
- participatory research = la recherche participative
- diybio vs. dit (do it together) research vs. diwo (do it with others)
- citizen science vs. civic science (not all biohackers are citizen of the country they hack in; civic is about values)
- Categories in wiki - new one for 'Documentation' - should be added to more pages and encouraged for everyone, more! = needs further explanation from Rachel next time
Plus
- Next board meeting 9 octobre (reprise rythme 2e mercredi chaque mois)
Wiki problems!!
Agenda extras!