20180329 Board Meeting - Revision history

Luchenry: /* =Point 3: Fiscal issues for Association, Bank Card, Payments */

2018-05-12T12:19:36Z

=Point 3: Fiscal issues for Association, Bank Card, Payments

Luchenry at 12:18, 12 May 2018

2018-05-12T12:18:52Z

Luchenry at 12:15, 12 May 2018

2018-05-12T12:15:33Z

Rachel: /* Point 2: New board and access rights */

2018-04-27T11:07:58Z

Point 2: New board and access rights

Rachel: /* Point 2: New board and access rights */

2018-04-27T11:06:43Z

Point 2: New board and access rights

Rachel: /* Point 6: Next Board Meetings */

2018-04-27T11:04:45Z

Point 6: Next Board Meetings

Rachel: /* Point 2: New board and access rights */

2018-03-29T18:22:44Z

Point 2: New board and access rights

Rachel: /* Point 7: Other business */

2018-03-29T18:15:06Z

Point 7: Other business

Rachel: /* Point 6: Next Board Meetings */

2018-03-29T18:05:33Z

Point 6: Next Board Meetings

Rachel: /* Point 6: Next Board Meetings */

2018-03-29T18:05:14Z

Point 6: Next Board Meetings

@@ Line 127: / Line 127: @@
 <br>
-==Point 3: Fiscal issues for Association, Bank Card, Payments=
+==Point 3: Fiscal issues for Association, Bank Card, Payments==
 (Anne-Laure, 15min)<br>
@@ Line 199: / Line 199: @@
 <br>
-==Point 6: Next Board Meetings ==
+==Point 6: Next Board Meetings==
 to be scheduled <br>
 May 18:30 <br>

@@ Line 43: / Line 43: @@
 * Olivier
-=Point 1: Minigrants=
+==Point 1: Minigrants==
-==to host HUMUS SAPIENS workshop at Hackuarium? ==
+===to host HUMUS SAPIENS workshop at Hackuarium?===
 (Luc, in absentia)
@@ Line 53: / Line 53: @@
 A: NO (5 of 5)<br>
-==to support BeeMoS?==
+===to support BeeMoS?===
-Olivier says:
+Olivier says:<br>
 I would like to submit a proposal for a 500.- CHF mini-grant for the BeeMoS project. It's been now about a year since I joined Hackuarium as a member and launched BeeMoS. Luc Patiny has been of a great help in designing the PCB which we have recently received a second order and will soon start soldering/programming it. In parallel, we are developing a laser-cut enclosure for the bee counter. Recently (for a month or two) two persons have joined the project (Cyril and Tristan) and also became Hackuarium members. We meet at least once a week to advance various aspects related to BeeMoS. Our project is active but we would need some money to buy a stock of materials to build 3 complete boards including SMD components (the remaining components will be used in future boards as often discounts for 10 pieces are significant) and to reimburse Luc Patiny for several past costs. These two categories are detailed in the attached preliminary budget. This budget is an estimation as I don't have receipts from Luc for the past costs and as future costs are based on advertised prices on different platforms (Mouser/Alibaba) which may vary slightly.
 The preliminary budget of this minigrant is an Excel file, but here's also a link of the same budget on google spreadsheet in case it's more convenient for you:
@@ Line 67: / Line 67: @@
 Minigrant is approved!
-==to support the 'bio-cement' art project (Manon)?==
+===to support the 'bio-cement' art project (Manon)?===
 as presented 21march, Manon needs to do tests for her art project and has made [http://wiki.hackuarium.ch/images/b/bc/Budget_manon.pdf a budget].
 the most expensive thing is the ATCC strain Sporosarcina pasteur (ATCC11859) for over 400euros
@@ Line 78: / Line 78: @@
 We can maybe talk about this, but in general people are supportive - we will wait on details.
-=Point 2: New board and access rights=
+==Point 2: New board and access rights==
 (Luc, in absentia)
@@ Line 102: / Line 102: @@
 * Shadow Treasurer - Masoud Alipour (sp?)
-Auditeurs comptes
+Auditeurs comptes: Anne-Laure, Eric <br>
-WE NEED an EVENT COORDINATION person (google calendar savvy, and also for UC and MC calendar/contacts  etc.) ideally...
+WE NEED an EVENT COORDINATION person (google calendar savvy, and also for UC and MC calendar/contacts  etc.) ideally... <br>
 Rachel will add board members to Facebook group.  Olivier will coordinate and delegate... <br>
@@ Line 130: / Line 127: @@
 <br>
-=Point 3: Fiscal issues for Association, Bank Card, Payments =
+==Point 3: Fiscal issues for Association, Bank Card, Payments=
 (Anne-Laure, 15min)<br>
 There may be a need to do something (payer l'impôt, ou faire une annonce) because of all the cash from the campaign?<br>
-Voici l'info de Anne-Laure:<br><br>
 Faut-il s’annoncer aux autorités ?<br>
 Non, seuls des statuts signés et un procès-verbal de votre assemblée constitutive
@@ Line 150: / Line 149: @@
 L'association réalisera-t-elle un chiffre d'affaires annuel d'au mains Fr. 75'000? Si la réponse est non, l'association n'est pas assujettie à la TVA, quel que soit le genre de recettes encaissées. Aucune démarche ne doit être entreprise au sujet de la TVA.<br>
 (source.  http://www.integrationvaud.ch/pdf/Creer_et_gerer_une_association.pdf)<br>
-<br>with an accountant, we can get into the system and have no trouble in the future!
+with an accountant, we can get into the system and have no trouble in the future!<br>
 To find out if we have a '''bank card for our account''' and see if Gustavo can take it for lab expense use. ??
-We will ask Luc to give it to Gustavo soon.
+We will ask Luc to give it to Gustavo soon. <br>
-=Point 4: Project Coordination=
+==Point 4: Project Coordination==
 (Rachel, 2min)
 With biocement art, mycelia, mushrooms, cheek cells and cortisol tests, plus, some coordination of work dates/times may become essential.<br>
@@ Line 166: / Line 159: @@
 Thank you to all who have already done the intro to biosafety and turned in their waiver forms. <br>
 Make sure to talk to Rachel and Gustavo without delay, if there are any issues. <br>
-We can start to use a calendar, if things start to get congested.  Sam will set it up so we are ready, before any problems.
+We can start to use a calendar, if things start to get congested.  Sam will set it up so we are ready, before any problems.<br>
 <br>
-<br>
+==Point 5: Events Ahead==
-=Point 5: Events Ahead=
+===Workshops===
 Still some workshops ahead for the donors <br>
 *Dan (microfluidics) - RA will contact and get details.
 *Olivier (BeeMoS visit and maybe also cream/lipbalm?)<br>
 Who can help? What are dates?<br>
-BeeMoS visit will be in the next few weeks (depending on weather).
+BeeMoS visit will be in the next few weeks (depending on weather). <br>
 Other Micronucleus Test Public Workshop on 21 April has a few signed on...<br> please [https://www.eventbrite.com/e/workshop-open-sourcing-dna-damage-detection-for-citizen-science-tickets-43050819159 spread the word] <br>
-<br>
 [[File:Workshoptext copy.jpg|100px|thumb|left|]]<br>[[File:Meetupimage1smaller.jpg|100px|thumb|left]]<br> merci Anne-Laure pour l'aide de traduction!
 <br>merci, Richard pour l'aide avec le ultra-centrifuge holders!
@@ Line 191: / Line 181: @@
 Sam says a RaspberryPi workshop is planned, and some other things, no dates yet...
-==#OH==
+===#OH===
 *Mg++ event (18April) is still awaiting text and image from Bernard Dugas for making publicity flyer.<br>
 *#OH200 (2May) movie night - Hackers or Gattaca?? or??<br>
@@ Line 197: / Line 187: @@
 *Other events??<br>
-==Other==
+===Other===
 Open Hardware discussion facilitated by Sam
 (date tbd) <br>
@@ Line 209: / Line 199: @@
 <br>
-=Point 6: Next Board Meetings =
+==Point 6: Next Board Meetings ==
 to be scheduled <br>
 May 18:30 <br>
@@ Line 216: / Line 206: @@
 <br>
-=Point 7: Other business=
+==Point 7: Other business==
 Expect more journalist output 'bientôt'<br>
 voir l’émission « Les Curieux » sur la chaine La Télé...
@@ Line 222: / Line 212: @@
 P1 news: <br>
 We have 12 members who already have taken the 'intro to biosecurity' course!
 [[Category:Board Meetings]]

@@ Line 10: / Line 10: @@
 <br>
-'''Present'''<br>
+==Chair==
-*Rachel
+* Rachel
-'''Excused'''<br>
+==@Hello Board==
-*Gustavo Santa Maria (Si vous devez voter quelque chose, je vous donne mon vote gianpaolo)
+(Rachel, 1 min)<br>
-'''''
+==Public minutes==
-Hello Board'''''
+(Rachel, 1 min)<br>
-'''Public minutes'''<br>
+Get ok from all board members to upload minutes on wiki (or else discuss alternative below).<br>
-Get ok from all board members to upload minutes on wiki (or else discuss alternative below)<br>
+Objections?<br>
-Objections?  all good
 Who can keep the time?
 * Olivier
-'''Items'''
+=Point 1: Minigrants=
 ==to host HUMUS SAPIENS workshop at Hackuarium? ==
 (Luc, in absentia)

@@ Line 109: / Line 109: @@
 '''Trésorier / Treasurer'''<br>
 [[User:Luchenry|Luc Henry]]<br>  WHO would LIKE to BE the 'SHADOW' Treasurer (to take up reins 1July- so with time to ask questions until August)<br>
-- at this board meeting, no one wants to do this - want to find someone keen and able (Masoud?)!!  and, we get an accountant?? we should look into this! Anne-Laure agrees to find out more, before our next meeting...
+- at this board meeting, no one wants to do this - want to find someone keen and able (Masoud)  and, we get an accountant?? we should look into this! Anne-Laure agrees to find out more, before our next meeting...
 *Take care of all invoices and receipts
 *Keep bank account up to date

@@ Line 84: / Line 84: @@
 * Change Slack access right to the board channel (Sam).
-I myself updated my roles in the [[Board#Tasks | Tasks]] section of the board page (see below). Please conform you are happy, and discuss each of the board members' roles.<br>
+I myself updated my roles in the [[Board#Tasks | Tasks]] section of the board page (see below). Please confirm you are happy, and discuss each of the board members' roles.<br>
 Q1 from RA:  Does anyone want to be co-president, or other ??  <br>

@@ Line 209: / Line 209: @@
 to be scheduled <br>
 May 18:30 <br>
-June <br>
+June 20h <br>
-July <br>
+July 19:30h <br>
 <br>

@@ Line 97: / Line 97: @@
 * Talent scout and evangelist for Entrepreneurs 'hyper connector' : [[User:Randogp | Gianpaolo Rando]]
 * Talent scout and evangelist for Academy: [[User:Alpittet | Anne-Laure Pittet]]
-* Expert - Masoud Alipour (sp?)
+* Shadow Treasurer - Masoud Alipour (sp?)
 Auditeurs comptes
@@ Line 109: / Line 109: @@
 '''Trésorier / Treasurer'''<br>
 [[User:Luchenry|Luc Henry]]<br>  WHO would LIKE to BE the 'SHADOW' Treasurer (to take up reins 1July- so with time to ask questions until August)<br>
-- at this board meeting, no one wants to do this - want to find someone keen and able (Masoud? Joël??)!!  Or, we get an accountant?? we should look into this! Anne-Laure agrees to find out more, before our next meeting...
+- at this board meeting, no one wants to do this - want to find someone keen and able (Masoud?)!!  and, we get an accountant?? we should look into this! Anne-Laure agrees to find out more, before our next meeting...
 *Take care of all invoices and receipts
 *Keep bank account up to date
@@ Line 116: / Line 116: @@
 *Take care of dealing with and distributing minigrants
-'''Secrétaire /secretary'''<br> WHO would LIKE to BE the 'SHADOW' Secretary (to take up reins 1July- so with time to ask questions until August want to find someone keen and able (Masoud? Joël??)!)<br>
+'''Secrétaire /secretary'''<br> WHO would LIKE to BE the 'SHADOW' Secretary (to take up reins 1July- so with time to ask questions until August want to find someone keen and able (Olivier? Joël??)!)<br>
 [[User:Luchenry|Luc Henry]]<br>
 *Plan board meetings (dates, agenda, reminders)

@@ Line 208: / Line 208: @@
 =Point 6: Next Board Meetings =
 to be scheduled <br>
-about 17May, 27June, 25July <br>
+about 23May 18:30,
 <br>