20180118 Board Meeting

Agenda of the Board Meeting

Date: Thursday, January 18th, 19.00-21.00pm
Place: UniverCité, 3rd floor "Salle Tournesol" meeting room

Everyone is again invited to this Board Meeting, as these are such exciting times!

Chairs

• Vanessa et Rachel

Present

• Luc

Hello Board

(Rachel, 1 min)

Public minutes

(Luc, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

QUESTION: Are there any objections?

• Yes/No

Time keeping
QUESTION: WHO?

• NAME

Items

Point 1: Accounting 2017

(Luc, 5min)

• Reminder that the treasurer needs ALL receipts for transactions. Alternatively, an invoice can be produced (but no need for both).
• Summary of 2017 finances and how they will be presented at the General Assembly.

QUESTION: does the board validate the reporting as it is, and let Luc present, and the "vérificateurs de comptes" report?

• Yes/No

Point 2: General Assembly 2018

(Luc, 5min)

• Reminder of the role of the General Assembly

QUESTION: what specifically do we want to present/discuss this year?

• ANSWER

Point 3:

(Luc, 5min)

QUESTION: does the board validate the reporting as it is, and let Luc present, and the "vérificateurs de comptes" report?

• Yes/No

Point 2: Crowdfunding

(Rachel, 0min)

Perk wrapup

Luc: PLEASE DESCRIBE HERE IN 2 SENTENCES.. NO NEED TO DISCUSS if there is nothing missing, in which case just assign tasks.

Workshop Schedule

Luc: PLEASE MAKE A PROPOSITION HERE, with clear question
QUESTION:

• ANSWER

Point 3: UC coordination/space/agreement

(WHO, 2min)

To discuss with Benoît and Juliette, clarify needs/hopes and space...

QUESTION:

• ANSWER

Luc: WHAT IS THE PURPOSE of this discussion? Do we have needs/hopes and what are they?

Point 4: Future Event Proposals/Scheduling

(Rachel, 10min)

Already planned:

• OH191 February 28 - EPFL iGEM team presentation - Luc is in charge.

QUESTION: Luc requests 100.- minigrant for apéro

• Yes/No

The following events need to be planned.

QUESTION: Who is taking responsibility?

• NAME FOR EACH

2018.05.02 Wednesday 19:30-22:00: 200 weeks of Hackuarium - Should we celebrate? Let us know how!

QUESTION: Who is in charge? Program, advertisement, apéro, etc.

• NAME

2018.03.07 Wednesday 19:30-22:00: General Assembly - Annual meeting of the members (all visitors welcome!)

QUESTION: Who is in charge? Program, advertisement, apéro, etc.

• NAME

Luc: I can draft agenda, send an email to all members tomorrow (January 19th), and collect content with deadline for agenda points on 26th January. We then validate all at the next board meeting so I can send an invitation to all members on that day.

• Phagetherapy and Lyme disease, public presentations (a Weds in March?)

QUESTION: Who is in charge? Program, advertisement, apéro, etc.

• NAME

Luc: Just pick a date and build a program -> share by email (date, list of speakers, budget) asap

• Hackuarium Wiki Hackathon (a Saturday soon?)

QUESTION: Who is in charge? Program, advertisement, apéro, etc.

• NAME

Luc: Just pick a date and build a program

• Hackuarium Wikipedia Hackathon (two days, Tuesday eve at EPFL with Octanis, Weds eve at Hackuarium. if yes, when?)

QUESTION: Who is in charge? Program, advertisement, apéro, etc.

• NAME

Luc: What's the difference with the above?

• Hackuarium Lab Cleanup (a Sunday soon?)

QUESTION: Who is in charge? Program, advertisement, apéro, etc.

• NAME

Luc: Just pick a date and advertise!

• Leman Make, 29-30sept

QUESTION: Who wants to take the lead on organising Hackuarium participation?

• NAME

Point 5: Next Meetings

The next board meetings are scheduled for 8feb, and 29mar.

QUESTION: Ok if we do a Doodle for one Tuesday/Thursday each month (in April-May-June-July)?

Luc: can make the propostion
RA: agrees on the Doodle

Point 6: BeerDeCoded 2018

(Gianpaolo, 1min)

• This year we will work on a protocol to generate data in 24h instead of months.
• The major requirement is the access to a 1000$ USB DNA sequencer (Oxford Nanopore).
• Two backers contributed 500 CHF each for BeerDeCoded.

QUESTION: Is the board contrary to acquire the sequencer?

• Yes/No

Point 7:

Anything else?