Difference between revisions of "20170309 Board meeting"

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(Created page with "'''Agenda of the Board Meeting''' Date: Thursday, March 9th, 19.00-20.30pm <br> Place: UniverCité, 3rd floor meeting room __TOC__ <br> =Composition= ==Chair== *Vanessa & R...")
 
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'''Agenda of the Board Meeting'''
 
'''Agenda of the Board Meeting'''
  
−
Date: Thursday, March 9th, 19.00-20.30pm
+
Date: Thursday, March 9th, 19.00-20.00pm sharp!
 
<br>
 
<br>
 
Place: UniverCité, 3rd floor meeting room
 
Place: UniverCité, 3rd floor meeting room
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==Point 1: Transition to New Board==
 
==Point 1: Transition to New Board==
−
(Vanessa, 30 min)
+
(Vanessa, 15 min)
  
 
New board, new start!
 
New board, new start!
  
 
Is everyone happy with the distribution of [[http://wiki.hackuarium.ch/w/Board#Tasks | tasks]]?<br>
 
Is everyone happy with the distribution of [[http://wiki.hackuarium.ch/w/Board#Tasks | tasks]]?<br>
 +
 +
Anything else should be discussed?
  
 
===Information Transfer===
 
===Information Transfer===
−
During the transition period (to be defined precisely): transfer information to new board members:
+
Transfer information to new board members:
  
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email distribution:<br>
+
Who is on the following email distribution?
−
*hello@hackuarium.ch
+
*hello@hackuarium.ch ->
−
*board@hackuarium.ch
+
*board@hackuarium.ch -> all board members
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*name@hackuarium.ch
+
*name@hackuarium.ch -> can we/do we want more email addresses? At the moment, only Yann H and Luc have one.
−
welcome protocols<br>
+
Who can update the welcome protocols?<br>
−
IT credentials<br>
+
Who has the following IT credentials?<br>
 
*Social media (editor role - contributor role)
 
*Social media (editor role - contributor role)
−
*Bank account -> Luc went to the bank with Ana.
+
*Bank account -> Luc went to the bank with Ana -> sorted
−
*
+
Who is in charge of the following tools<br>
−
Tools<br>
 
 
*Hackuarium Google calendar ->
 
*Hackuarium Google calendar ->
−
*Cards & building accesses -- who has/needs what + clear request to Christophe @UC / JP @Cacib
+
*Cards & building accesses -> who has/needs what + clear request to Christophe @UC / JP @Cacib
 
Foreign relations<br>
 
Foreign relations<br>
−
*UC meetings
+
*UC community meetings -> who takes care of this?
  
 
==Point 2: Biosafety & Lab management==
 
==Point 2: Biosafety & Lab management==
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(Vanessa, 3 min)
 
(Vanessa, 3 min)
  
−
* Wiki Sprint ->
+
* Wiki Sprint -> Who is in charge of the planning?
 
* DIY Madrid, [http://medialab-prado.es/article/open-lab-madrid---diybio-madrid]
 
* DIY Madrid, [http://medialab-prado.es/article/open-lab-madrid---diybio-madrid]
 
* DIY Bcn Should we reconnect? (an email resent)
 
* DIY Bcn Should we reconnect? (an email resent)
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(Vanessa, 15 min)
 
(Vanessa, 15 min)
  
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* GREEN LIGHT [http://citizensciences.net/biofabbing/ Biofabbing conference] on May 10-13.  
+
[http://citizensciences.net/biofabbing/ Biofabbing conference] will happen on May 10-13.<br>
−
(Another DIY Bio / hackerspace is cooking in Geneva, happening in May 2017 so they might also propose something,  have to move our nice ass) Will most likely happen at CERN, not in Renens. Marc Dusselier is taking the lead, asking what the Hackuarium community wants to contribute for the day of Unconference.
+
 
 +
Will most likely happen at CERN. Marc Dusselier is taking the lead, asking what the Hackuarium community wants to contribute for the day of Unconference.<br>
 +
 
 +
Do we have an update on the event. Will there be a session in Renens?
  
 
*WHO DOES WHAT? (? Open proposition)
 
*WHO DOES WHAT? (? Open proposition)
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***WETGAMES in collaboration with FIXME
 
***WETGAMES in collaboration with FIXME
  
−
**MERCHANDISING:
+
**MERCHANDISING: -> who takes care of this?
 
***TEXTILE BAG PRINTING/TSHIRT
 
***TEXTILE BAG PRINTING/TSHIRT
 
***STICKERS
 
***STICKERS
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Take pictures of all members -> paste them on the wall.
 
Take pictures of all members -> paste them on the wall.
  
−
Wall for tasks -> Update.
+
Wall for tasks -> Update?<br>
−
 
 
−
Common projects -> to gather members around common goals (Oceane, Anne - Laure, A.Oulevey (biosafety?))
 
−
 
 
−
===Philosophy===
 
−
Philosophy, Role and Governance should be a continuous discussion thread, Organization of an Open Hackuarium? (Shalf?) [https://github.com/octanisorg/code_of_conduct/blob/master/code_of_conduct_english_french.pdf here]?
 
−
*Yann: Just saying : http://wiki.hackuarium.ch/w/Life_Main Has to be made clearer though
 
−
 
 
−
===Role===
 
−
 
 
−
Based on the achievements, should we keep what we have done best as a community, and focus on this?<br>
 
−
 
 
−
===Governance===
 
−
 
 
−
Do we want to change the governance system?<br>
 
−
Yann: Absolutely : https://docs.google.com/spreadsheets/d/15ARwPUZ4cHjsW-Ln0zprL5_79EtrDg_xYbWbdIWZVUs/edit#gid=0
 
  
−
Do we want to distribute responsibility for communication, social media, etc.?<br>
+
Common projects -> to gather members around common goals (Oceane, Anne - Laure, A.Oulevey (biosafety?))<br>
−
Yann: Absolutely and for more than just this. ALL (literally all) the members have to be involved --> FB, TW, etc access?
 
  
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'''Any more question/comment/suggestion?'''
 
  
 
[[Category:Board Meetings]]
 
[[Category:Board Meetings]]

Revision as of 16:53, 27 February 2017

Agenda of the Board Meeting

Date: Thursday, March 9th, 19.00-20.00pm sharp!
Place: UniverCité, 3rd floor meeting room


Composition

Chair

  • Vanessa & Rachel

Present

  • Gustavo
  • Rachel
  • Yann P
  • Luc
  • Anne-Laure
  • Dan
  • Gianpaolo
  • Sam

Excused

  • Yann H
  • Ana


Items

Welcome address

(Vanessa, 1 min)

Point 0: public minutes

(Vanessa, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections?

Point 1: Transition to New Board

(Vanessa, 15 min)

New board, new start!

Is everyone happy with the distribution of [| tasks]?

Anything else should be discussed?

Information Transfer

Transfer information to new board members:

Who is on the following email distribution?

  • hello@hackuarium.ch ->
  • board@hackuarium.ch -> all board members
  • name@hackuarium.ch -> can we/do we want more email addresses? At the moment, only Yann H and Luc have one.

Who can update the welcome protocols?
Who has the following IT credentials?

  • Social media (editor role - contributor role)
  • Bank account -> Luc went to the bank with Ana -> sorted

Who is in charge of the following tools

  • Hackuarium Google calendar ->
  • Cards & building accesses -> who has/needs what + clear request to Christophe @UC / JP @Cacib

Foreign relations

  • UC community meetings -> who takes care of this?

Point 2: Biosafety & Lab management

(Vanessa, 3 min)

Things to get done (by Yann P. on the slack)

  • Attach the eye washers with the instructions against the wall next to the sink
  • Find the bandaid box / medic box we had and put it in evidence somewhere in the lab (preferable close to the eyewashers)
  • Make sure we have a fire extinguisher. Put it on the left of the sink
  • Subscribe for a a "responsabilité civile" insurance (Model of the makerspace option 1)
  • Inventory control system


  • Should we have a Biosafety guide/instruction/manager? (Chemicals, biohazard containers for autoclave or bleach...)

Luc: Yes! But everyone should get basic intro (like in the makerspace)! Let's schedule one 15 minutes introduction each Wednesday, and match with the members list.
Yann : Absolutely, it's important members get to know how a microbiology lab works. Currently the lab is not in a state for making microbiology IMO (safety wise and in terms of good laboratory practice).

Point 3: Events

(Vanessa, 3 min)

  • Wiki Sprint -> Who is in charge of the planning?
  • DIY Madrid, [1]
  • DIY Bcn Should we reconnect? (an email resent)
  • Any other event planned? At Hackuarium or in collaboration with the community?

Biofabbing_Unconference

(Vanessa, 15 min)

Biofabbing conference will happen on May 10-13.

Will most likely happen at CERN. Marc Dusselier is taking the lead, asking what the Hackuarium community wants to contribute for the day of Unconference.

Do we have an update on the event. Will there be a session in Renens?

  • WHO DOES WHAT? (? Open proposition)
    • WORKSTATIONS:
      • 3 - 4 HKRM with demo/workshop (AGIR, OCTANIS, BEERDECODED, BIODESIGN, DARTY MONKEYS, BANG BANG, UTOPIANA)
      • Masschallenge 1 - 2 projects (Swissdecoded/Beerdecoded)
      • Coworking 1 - 2 Projects (Strawberry robot)
    • BIOHACK CHALLENGE:
      • SPACERACE in collaboration with OCTANIS
      • DIY microscope & TARDIGRADE HUNTING in collaboration with Makerspace
      • KOMBUCHA SECOND SKIN DESIGN CHALLENGE in collaboration with Fablab
      • WETGAMES in collaboration with FIXME
    • MERCHANDISING: -> who takes care of this?
      • TEXTILE BAG PRINTING/TSHIRT
      • STICKERS
      • POSTERS

Point 4: Future activities

(Vanessa, 2 min)

We will talk about projects, ideas and concrete future actions in the next board meeting and in a follow-up discussion with all members.

We need to make sure everyone has time to express their vision.

Projects

(Vanessa, 1 min)

  • Any particular comments regarding projects?
  • Any interest in pushing the projects from this doc?
  • LivingInstruments: 4 performances scheduled in London (4th April), Neuchâtel, London again and Appenzell.

Take pictures of all members -> paste them on the wall.

Wall for tasks -> Update?

Common projects -> to gather members around common goals (Oceane, Anne - Laure, A.Oulevey (biosafety?))

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